ABOUT THE FESTIVAL
The Atlanta Jazz Festival is regarded as one of the Country’s Largest Free Jazz Festivals. It is an annual musical showcase held at various venues throughout the metropolitan Atlanta area during the month of May. The Festival culminates each Memorial Day Weekend with show –stopping performances in Piedmont Park featuring national and internationally known Jazz artists! The festival also features an eclectic array of art and handcrafted goods, amazing food and beverages and much more! The Atlanta Jazz Festival is a two-day outdoor FREE-admission Festival featuring live music, arts, food, and more.
DATE: POSTPONED due to Covid-19. New date to be announced soon!
EXHIBIT TIMES: Saturday May 23 11:00 am to 11:00 pm
Sunday May 24 11:00 am to 11:00 pm
LOCATION: Piedmont Park, Atlanta, Georgia
ADMISSION: Free
PRODUCED BY: City of Atlanta Mayor's Office of Cultural Affairs
MARKETPLACE CONTACT: Premier Events
For more information about the 2020 Atlanta Jazz Festival vending, please contact Premier Events by E mail: vending@premiereventslive.com
PAYMENT:
This is a flat fee paid in full in advance of the festival. You will be notified via email upon approval, when payment is due. If payment is not received by Premier Events within 10 days of your given payment date, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions
CANCELLATION / REFUND POLICY:
Exhibitor must notifies PE in writing of their intent to cancel on, or before March 24th, vendor shall be entitled to receive a 50% refund of their fee. If PE receives notice after March 25th, no refund will be issued. All refund requests must be made in writing and received by our office by email, fax (404) 720.0800 or mail 1825 MacArthur Blvd Atlanta GA 30318
ELECTRICITY:
Included in your festival fee is a 10X10 footprint for your booth space with a basic 20 amp power hook up for lighting.
INSURANCE:
Each vendor, no matter what type, is required to provide an insurance accord evidencing a minimum of $1,000,000.00 in coverage. The insurance accord must list Premier Events, LLC; Phoenix Concessions, LLC; and the City of Atlanta as additional insured. Insurance accord will be due upon acceptance into the event when booth payment is made. Insurance accord should be forwarded to Atlanta JAZZ Festival Artist Market, c/o/ Premier Events, 1825 MacArthur Blvd, Atlanta, GA 30318. There are no exceptions to this requirement. If you need to secure insurance, an example of a company who offers short term coverage for vendors is: Shahinian Insurance (1-800-457-2231 / insurance@shahinian.com). Please upload policy.
EXHIBIT HOURS
Exhibitors must be set up and remain open during all exhibit hours - SAT and SUN 11am – 11pm.
EXHIBIT AREA / CHARACTER OF EXHIBITS
Exhibitors are expected to furnish their own tent, tables, chairs and in-tent lighting. Exhibitors must furnish completed application, and all requested materials to be considered for the 2020 event. Upon review and acceptance Exhibitor will be notified and payment for booth space will be due. PE reserves the right to refuse exhibit space if the Exhibitors product or service or the booth area is not consistent with the character of the event.
All exhibits must be designed, constructed and operated in good taste with the best interest of the Event and public safety. PE reserves the right to prohibit or restrict exhibits that because of noise, method of operation, materials or any other reason become objectionable. In the event that restriction occurs, PE will not refund the Exhibitor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the Exhibitor shall not be allowed. The event does not guarantee exclusivity of products displayed. Exhibitors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths.
Decorations may not be nailed, taped, tacked or otherwise fastened to park infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, and confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event venue. Distribution of flyers, brochures or any advertising marketing materials must be confined to the exhibit area. Advertising and promotional materials may not be displayed in walk paths or common areas. Promotional materials or signage may not be affixed to any structure, tree, part signage or infrastructure. Exhibitors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Exhibitors are responsible for cleaning their designated area of all debris at the event’s conclusion.
EXHIBITOR SALES
Exhibitors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Exhibitors must furnish their own cash bank and credit card processing if they wish to take credit cards. Exhibitors are prohibited from selling or providing giveaways of any food or beverage product.
FLOOR PLAN / EXHIBITOR LOCATION
PE will make Exhibitor location assignments approximately two (2) weeks prior to the event. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Exhibitor area must be confined to the space contracted and provided. Exhibitor space must not obstruct other exhibits or walk paths.
LOAD IN / LOAD OUT
Exhibitors will receive information regarding load in and set up 1 week prior to the festival. Exhibitors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee.
ANIMALS/PETS
Animals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled.
HOLD HARMLESS AGREEMENT
Through submission of application materials and signing this Agreement, Vendor agrees of hold the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta harmless for any and all losses, expenses, demands and claims against the festival or Premier Events, sustained or alleged to have been in any way related to the 2020 Atlanta Jazz Festival. Exhibitor also agrees and acknowledges that the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2020 Atlanta Jazz Festival. Vendors agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment and vehicles are properly insured for any and all loses incurred and or damages caused by Vendor or any party.
Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the Atlanta Jazz Festival shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however, such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party.
No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the Atlanta Jazz Festival or Premier Events. The Vendor, its owners, employees or other agents shall not represent themselves as representatives of the Atlanta Jazz Festival or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the Atlanta Jazz Festival or Premier Events to be liable in any way with any other party, including but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the Atlanta Jazz Festival and Premier Events harmless from any cost or liability it may incur with the production of merchandise.
WEATHER
Atlanta Jazz Festival is a rain or shine event. The Atlanta Jazz Festival and Premier Events make no representation or guarantees regarding actual festival attendance, nor make any representation of potential financial success or failure. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
CONTACT
For more information about the 2020 Atlanta Jazz Festival Marketplace, please contact: vending@premiereventslive.com
