2023 WTC Hoolaulea Game Vendor Application

Deadline: Jan 30, 2023 9:00 pm (GMT-10:00) Hawaii
Date: Feb 18, 2023 6:00 pm - Feb 26, 2023 4:00 pm
Waimea, Hawaii

About the event

The Waimea Town Celebration events cover a range of elements; Cultural Practitioners(Kaumuali'i Lu'au),Concert(Music in the Park, 2 day Hoolaule'a), Sports(6-man Canoe regatta, basketball tournaments, 2k-5k-10k races), Food and Spirits showcase(Kauai Cocktails and Cuisine and Hoolaule'a), Waimea Film Festival(HIFF Hana Hou), Contests/Competition(Hat Lei, Ukulele, Ice-cream eating, Hot dog eating, Spam Musubi eating, Kauai Kimchee eating), Child/Family friendly(Tales and Treats, Whacky Crazy rides-Hoolaulea), Recognizing/Honoring(Ambassador of Aloha), Rodeo(Kauai High School Rodeo Association Rodeo), Kauai Products(Kauai Cocktails and Cuisine, Music in the Park,Vendor Hoolaule'a)
Historic Waimea Theater and Cultural Arts Center
Historic Waimea Theater and Cultural Arts Center
Historic Waimea Theater and Cultural Arts Center
Historic Waimea Theater and Cultural Arts Center

About the application

Game Booth Application Form – $400 Booth Fee and Application must be completely filled out and submitted, and a 50% deposit by Friday, January 13, 2023 to hold your reservation. Check should be made out to “HWT&CAC” with WTC 2023 noted in the comments section.Full payment is required by Friday, January 28, 2022. All booth fees received become non-refundable on January 27, 2023. The primary purpose of Waimea Town Celebration is to give non-profit organizations a means to raise funds for their activities in our community and will be given first priority.

Terms & Conditions

HWT&CAC will supply the 10’x20’ booth, selling counter, lights (1 each), table and bench. Vendors are responsible to supply their own tables and chairs and remove their own trash. All other furnishings are the responsibility of the Vendor. Additional tables can be rented for $7.00 each and if requests are made below at the time this Application is submitted. Electrical service will not be provided for appliances and portable generators are not allowed.I/we understand and my organization/business agrees to the following: Any cancellation must be made in writing and postmarked by January 27, 2023 . There are no refunds for cancellations after this date. Waimea Town Celebration will take place rain or shine. No rain date will be provided. No Food, beverage, and/or snack items may be sold from game booths. Space assignments will be made at the sole discretion of HWT&CAC. The Waimea Town Celebration is a family-oriented event. Slogans, pictures and items that may be considered offensive will not be permitted. HWT&CAC reserves the right to refuse any product, item or vendor at its sole discretion. Provide proper signage on our booth and take care of our own trash. Staff your booth for both days during the advertised hours of operation (Friday from 4:30 pm to 11:00 pm and Saturday from 10:00 am to 11:00 pm.) Vehicles must be removed from vendor areas 30 minutes prior to advertised hours of operation. There is no reserved parking at the Historic Waimea Mill Site and a limited number of parking passes will be assigned on a first come, first served basis (by date of submitted application and deposit/fees) in the West Kauai Tech and Visitor Center’s parking lot.  Keeping our area (in front and in back of booth) clean throughout hours of operation and understand that all items must stay within the confines of the tent. No overflow will be allowed into the walkways. No alcoholic beverages are allowed outside of the Beer Garden or in vendor areas. Although security is provided during advertised hours of operation and overnight on Friday, we assume all risk of theft of any item or equipment left unattended. HWT&CAC does not guarantee sales and is not responsible for any loss. I understand and/or my organization/business agrees to assume all risk and injuries arising out of or resulting from the use of the facilities and/or properties located thereon. And further, to make no claim whatsoever for injuries against Historic Waimea Theater & Cultural Arts Center (HWT&CAC), Kikiaola Land Company, County of Kauai, HTA, its agents or employees, arising as or resulting from the use of any booth(s), buildings, grounds, real property or personal property located thereon. I/we shall be personally responsible on behalf of myself and/or my organization/business for any damages sustained to the grounds, buildings or equipment because of the occupancy of said premises by myself and/or organization/business. I/we agree to abide by and enforce the rules, regulations and policies of Waimea Town Celebration as stated in this Application.-All workers/volunteers are required to register for the WTC Health Passport on the Waimea Town Celebration website. All workers will be scanned for compliance. Also, all staff will observe State and County mandates regarding Covid-19 protocols at the time of event.By submitting your application, You acknowledge that I have read this form in its entirety and understand/agree to its terms and conditions.

Related files


Single booth $400 Non-refundable Product Vendor Fee
Table $7 Non-refundable
Chair $2 Non-refundable

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • General Excise License #
  • Please provide a detailed description of your game and the prizes you will be awarding. (Attach another sheet, if necessary.) Be specific as possible. Games not listed on this application may not be allowed at Waimea Town Celebration. We wish to have the greatest variety possible with limited duplication to give everyone a chance to earn money. HWT&CAC reserves the exclusive rights to all beverage sales at this event, therefore do not offer any type of beverage as a prize.
  • Waimea Town Celebration would like to promote your organization/business through announcements made on the stage by our emcees. Please consider donating an item(s) for a promotional giveaway(no cost to guest) held throughout the 2 day Hoolaulea event. Please also provide a few sentences below about the history of your business and/or any interesting information to encourage support from our guests.
  • Will you be participating in our Promotional drawing by providing donated items? If yes, arrangement for pickup will be made by an event volunteer. Mahalo for your consideration.

Picture requirements

  • Minimum pictures required: 4
2023 WTC Hoolaulea Game Vendor Application
2023 WTC Hoolaulea Game Vendor Application
2023 Waimea Town Celebration