Elf at Work - Information Vendor

🎅 Share Your Mission & Spread Christmas Cheer!

The City of Alamo invites businesses, nonprofit organizations, educational institutions, community agencies, and service providers to participate in our Santa's Toy Shop – Elves at Work! Christmas Parade & Holiday Celebration as informational vendors!

This is a wonderful opportunity to connect with our community, share valuable resources, promote programs and services, and build meaningful relationships while celebrating the magic of the holiday season.

🎁 Informational Booth Opportunities

Informational vendors may provide educational materials, community resources, program information, promotional materials, and approved giveaways.

This application is strictly for informational booths. No sales of merchandise, food, or services will be permitted. Vendors wishing to sell products must complete the separate Sales Vendor Application.

✨ Limited Spaces & Selection Process

To provide a diverse range of community resources and services, the City of Alamo will feature a selected lineup of informational vendors.

Spaces are limited, and all applications are subject to review and approval. Submission of an application does not guarantee participation.

🎄 Bring the Holiday Spirit!

Participants are highly encouraged to decorate their booths with festive Christmas lights, cheerful decorations, and creative displays inspired by our Santa's Toy Shop – Elves at Work! theme.

Please note that the City does not provide electricity, generators, canopies, tables, chairs, or other booth equipment. Approved participants must provide their own setup and supplies.

🎅 Join the Celebration!

Whether you're sharing educational opportunities, promoting community programs, or connecting residents with helpful services, your participation adds value to this special holiday celebration.

Apply today and help us bring community connections and Christmas magic together in Alamo! 🎄✨

Informational Vendor Terms & Conditions

Event Date: Thursday, December 10, 2026
Event Start Time: 6:00 PM
Hosted by: City of Alamo, Texas

By submitting an Informational Vendor Application, applicants acknowledge and agree to the following terms and conditions.

1. Application & Approval
All informational vendors must submit a completed application for review and approval by the City of Alamo.
Vendor spaces are limited, and the City will select participants to provide a diverse range of community resources, programs, and services.
Submission of an application does not guarantee acceptance or booth placement.
The City reserves the right to approve or decline applications based on availability, event suitability, and operational needs.
Only approved organizations and businesses may participate.
2. Informational Booth Requirements
Informational booths are strictly for sharing information, resources, programs, and services.
NO SALES of merchandise, food, beverages, or services are permitted.
Vendors may distribute brochures, flyers, business cards, educational materials, and approved promotional giveaways.
Informational vendors may not conduct unauthorized fundraising, solicit donations, or collect payments at their booths.
All materials and activities must be appropriate for a family-friendly community event.
Vendors wishing to sell products must apply through the separate Sales Vendor Application.
3. Booth Equipment & Electricity
The City of Alamo DOES NOT provide electricity, generators, canopies, tables, chairs, lighting, extension cords, or other booth equipment.
Vendors are responsible for bringing all equipment and supplies necessary for their booth.
Vendors requiring electricity must provide their own generator.
Generators must be properly maintained, safely operated, and positioned according to City safety instructions.
Electrical cords must be safely secured to prevent tripping hazards.
All canopies, tents, tables, displays, and decorations must be properly secured and remain within assigned booth boundaries.
4. Christmas Decorations & Booth Appearance
Vendors are highly encouraged to decorate their booths with Christmas lights, festive displays, and holiday-themed decorations.
Decorations should complement the Santa's Toy Shop – Elves at Work! theme.
Battery-operated or generator-powered lighting is encouraged.
All decorations must be family-friendly, securely installed, and maintained throughout the event.
Decorations must not obstruct walkways, neighboring booths, or emergency access routes.
5. Vendor Placement & Setup
Booth locations will be assigned by the City of Alamo.
Vendors must set up only within their designated spaces.
Setup times, check-in locations, unloading procedures, and event-day instructions will be provided to approved vendors before the event.
All vehicles must be removed from designated event areas by the communicated deadline.
Vendors may not relocate, expand, or transfer their assigned booth space without prior City approval.
All booths must be fully set up and ready before the event begins at 6:00 PM.
6. Safety & Conduct
Vendors must comply with applicable City ordinances, fire safety requirements, and event regulations.
Open flames, fireworks, hazardous materials, and unsafe equipment are prohibited unless specifically authorized by the City and applicable safety officials.
Generators and fuel must be handled safely and in accordance with Fire Department instructions.
Vendors must maintain a respectful, professional, and family-friendly environment.
Harassment, discrimination, disruptive behavior, and unsafe activities are prohibited.
Vendors must follow instructions from authorized City personnel, law enforcement, and emergency responders.
7. Cleanliness & Waste Disposal
Vendors must maintain a clean and organized booth area throughout the event.
All trash, promotional materials, decorations, and equipment must be removed at the conclusion of the event.
Booth spaces must be left clean and free of debris.
Vendors are responsible for properly disposing of waste generated by their activities.
8. Attendance & Participation
Approved vendors are expected to remain operational throughout their assigned participation hours.
Early breakdown or departure requires approval from event staff.
Vendors unable to attend must notify the Events Coordinator as soon as possible.
The City reserves the right to modify vendor assignments or event operations due to weather, safety concerns, or unforeseen circumstances.
9. Responsibility & Liability
Vendors are responsible for their personnel, equipment, displays, and booth activities.
Vendors are responsible for losses, damage, or injuries arising from their own negligent acts or omissions, to the extent permitted by law.
The City does not provide insurance coverage for vendor merchandise or equipment.
Vendors are encouraged to maintain appropriate insurance coverage for their activities.
The City is not responsible for lost, stolen, or damaged personal property except as required by applicable law.
10. Compliance & Removal
All informational vendors must comply with these Terms & Conditions and instructions provided by authorized City personnel.
The City reserves the right to remove any vendor who violates event rules, engages in unauthorized sales, or creates an unsafe environment.
Failure to comply may affect eligibility for future City of Alamo events.
Applicant Acknowledgment
By submitting this application, I acknowledge and agree that:

I understand this application is strictly for informational purposes and NO SALES are permitted.
I understand that vendor spaces are limited and approval is not guaranteed.
I understand that the City does not provide electricity, generators, canopies, tables, chairs, or booth equipment.
I agree to provide my own equipment and follow all setup and safety instructions.
I understand that Christmas-themed decorations and lighting are encouraged.
I agree to maintain a clean, safe, and family-friendly booth.
I agree to comply with all City of Alamo event guidelines and instructions.