Food Vendor
About the application
Celebrate the magic of the season at Merry on Main, a festive holiday event bringing Christmas cheer to the heart of Historic Downtown Bastrop. Held on the second Saturday in December from 10:00 a.m. to 3:00 p.m., Main Street transforms into a merry gathering place filled with holiday shopping, family fun, sweet treats, and unforgettable memories. Gather your family and friends for a day of festive activities as you stroll through downtown, discover local vendors, and experience the charm of Bastrop during the most wonderful time of the year.
Food vendors are invited to participate in the Merry on Main Food Court, providing food and refreshments for event attendees throughout the celebration.
📍 Event Location: Downtown Bastrop (Main St., Spring St., Pine St.)
🕔 Event Time: 10:00 AM – 3:00 PM
🍔 Vendor Area: Designated Food Court
👥 Expected Attendance: Approximately 6,000 attendees
🎅 Event Activities: Activity booths, holiday market, kids' attractions, and cookie crawl
Ready to join the fun? Fill out your food vendor application and submit it before the application deadline!
About the event
Terms & Conditions
Vendor Release, Indemnity & Hold Harmless Agreement
I fully understand that my participation in the 2026 City of Bastrop Merry on Main presents exposure to the risk of personal injury, death, or property damage. I acknowledge that participation is voluntary and agree to assume all risks.
I hereby release, discharge, and agree not to sue the City of Bastrop, its officials, officers, agents, employees, representatives, or volunteers for any injury, death, or loss of property arising out of or connected with participation in the Festival, including negligence.
I agree to indemnify and hold harmless the Released Parties from any claims arising out of my participation, including injuries or damages caused in whole or in part by the intentional acts, negligence, or recklessness of the Released Parties.
I understand participants may be photographed or recorded at the event and grant full permission for such media to be used by the City of Bastrop for promotional purposes.
I certify that I have read the 2026 Merry on Main Vendor Guidelines, understand all expectations, and agree to comply with all festival rules, instructions, and requirements. I certify all information submitted in this application is true and correct.
Prices
| 10x10 Booth | $75.00 | Non-refundable | Single booth space is 10 feet wide and 10 feet deep. |
| 10x10 Booth - Nonprofit | $50.00 | Non-refundable | Single booth space is 10 feet wide and 10 feet deep. |
| Mobile Food Unit | $200.00 | Non-refundable | Space for a mobile food truck or trailer. |
| 10x20 Booth | $150.00 | Non-refundable | Double space is 10 feet deep by 20 feet wide. |
| 10x20 Booth - Nonprofit | $100.00 | Non-refundable | Double space is 10 feet deep by 20 feet wide. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Will you have a mobile food unit or a pop-up booth space?
- Do you have a food truck or a food trailer?
- Please describe the products, food, or items you plan to sell.
- What are the dimensions of your food truck or trailer?
- Are you a nonprofit organization?
- If you selected "other" to the above question, please describe your items below:
- Please list any special considerations or requests for booth placement.
- I understand I must provide my own tent, tables, chairs, and equipment.
- I understand power will not be provided at this event.
- I understand that only authorized vehicles are permitted within the event area and that I may be required to manually transport my equipment from my assigned parking area.
- I understand setup is between 7:30 AM and 9:00 AM and no vendor will be admitted after 9:00 AM.
- I agree to secure my tent and materials with weights to prevent wind hazards.
- I agree to have all of the fire equipment needed and be completely set up and ready for inspection by 9:00 AM..
- I understand early teardown before 3:00 PM is not allowed.
- Would you like to remain set up and continue serving during the Lighted Christmas Parade? Vendors who select yes should be prepared to operate until 8:00 PM, with the parade beginning at 6:00 PM.
- Do you grant the City of Bastrop permission to use event photos or videos that may include your booth for promotional purposes?
- Please upload your Sales Tax Permit. This item is required unless you are a nonprofit.
- Please upload a valid food permit. This may include a county issued temporary food permit for pop-up booths or a state issued permit for mobile units.
- I acknowledge that participation in the 2026 City of Bastrop TX Merry on Main event is voluntary and involves risk, which I knowingly assume. I release, waive, and agree to hold harmless the City of Bastrop, its officials, employees, agents, and volunteers from any claims or liability arising from my participation, including negligence, and I agree to indemnify the City of Bastrop from any such claims. I grant permission for photos, video, or other media captured during the event to be used by the City of Bastrop. I certify that I have read and agree to the 2026 Bastrop TX Boo Bash Vendor Guidelines, will comply with all rules, and am responsible for required licenses, permits, and insurance. Typing my full legal name below constitutes my electronic signature and agreement to these terms.
- If you selected a "food truck," which side will you be serving from?
- Will you be using open-flame or a generator to cook or prep on site?
- Will you be cooking underneath an NFPA approved, flame-retardent tent?
- List the type of cooking equipment and power sources being used. Enter "NA" if you are not cooking on site.
- Will you be using open-flame or a generator to cook or prep on site?
- List the type of cooking equipment and power sources being used. Enter "NA" if you are not cooking on site.
Picture requirements
- Minimum pictures required: 0
