FoodeesFest Vendor Agreement – Raleigh, NC 2027

Foodees Fest | Raleigh, NC
Triangle Town Center | October 29–31, 2027

THIS IS A HALLOWEEN THEMED EVENT, ALL VENDORS SHOULD BE PREPARED TO DECORATE FOR HALLOWEEN OR FALL AND HAND OUT CANDY.

Foodees Fest is a free-admission, three-day outdoor festival celebrating food, culture, artisans, and small businesses!

We carefully curate our vendor lineup to create a diverse shopping and dining experience while limiting category oversaturation.

Applications are reviewed on a rolling basis. Space is limited, and categories may close without notice. Submitting an application does not guarantee acceptance or reserve a space.

Accepted Vendor Categories
Food Trucks & Trailers 
Tented Food Vendors
Prepackaged Food Vendors
Artisans, Crafters & Authors
Non-Food Retail
Businesses seeking promotional, lead-generation, or sponsorship opportunities must contact booking@foodeesfest.com for separate booking options.

Event Hours
Friday: 1:00 PM – 9:00 PM
Saturday: 11:00 AM – 9:00 PM
Sunday: 11:00 AM – 7:00 PM
All vendors must participate for all three days.

Load-in will take place Thursday and Friday morning. Assigned times will be posted before the event.

EVERYTHING WILL BE POSTED IN THE VENDORS AND SPONSORS GROUP. IT IS A REQUIREMENT TO JOIN THIS GROUP. 

Important Requirements
Vendors must provide their own power and water.
Generators must operate at 70 dB or lower.
Straight-leg canopy tents only, with a minimum of 40 pounds secured to EACH leg. No exceptions.
No charcoal grills of any kind.
All vendors must carry general liability insurance.
Food vendors must submit their complete menu for approval.
Only approved products may be sold.
Food vendors may not sell lemonade.
Prepackaged and craft vendors may not sell beverages.
No alcohol is permitted.
Vendors cooking onsite are subject to the minimum cooking vendor fee of $650, even when using a 10×10 footprint.

Required Vendor Communication
All approved vendors MUST join the official Foodees Vendors & Sponsors Facebook Group:

https://www.facebook.com/share/g/1eWAiJ5pp2/

This is where event maps, load-in assignments, permitting reminders, inspections, and operational updates are posted.

You must answer all membership questions to be admitted. Monitoring the group is your responsibility.

Please read the full Terms & Conditions before submitting your application. All approved applications are subject to automatic payment processing.

FOODEES FEST — VENDOR TERMS & CONDITIONS

By submitting this application, you acknowledge that you have read, understood, and agree to the following terms established by Foodees, LLC.

1. Applications, Approval & Payment
Applications are event-specific and reviewed based on category availability, product selection, presentation, and event needs.
Applying does not guarantee acceptance or reserve a space.
A valid payment method is required to submit an application.
Your payment method will be automatically charged when your application is approved, including applications previously waitlisted.
A declined payment does not secure your space. Availability may change before payment is successfully processed.
Applications may remain pending or waitlisted until space becomes available.
If you no longer wish to participate, you must withdraw your application BEFORE approval. Failure to withdraw does not entitle you to a refund if your application is subsequently approved and charged.
Invoices include applicable vendor fees, taxes, and processing charges. Any applicable $20 Klarna fee or $25 late-payment fee will be disclosed when charged.

2. Vendor Categories & Approved Products
Vendors may sell ONLY products and menu items approved by Foodees.

Full food menus must be provided with the application.
No additions, substitutions, or menu changes are permitted without prior written approval.
Food vendors may NOT sell lemonade.
Prepackaged food vendors and craft vendors may NOT sell beverages.
Alcohol is prohibited at all Foodees events.
Vendors may not operate outside their approved category.
No booth sharing, splitting, subleasing, resale, or transfers.
Approval does not guarantee product exclusivity. Foodees limits category overlap at its discretion.
Unauthorized products or violations may result in removal without refund.

3. Space Requirements & Equipment
All equipment must fit entirely within the approved, purchased footprint, including trailers, hitches, ramps, awnings, tables, generators, and cooking equipment.

Additional space cannot be used without prior approval.
Food trucks must conduct their food operations within their approved vehicle setup.
Vendors cooking onsite are subject to the minimum $650 cooking vendor fee, regardless of whether their setup occupies only 10×10.
Only straight-leg canopy tents are permitted.
Every tent leg requires a minimum of 40 pounds of properly secured weight. NO EXCEPTIONS.
No charcoal grills of any kind.
Foodees determines all final placements and may adjust layouts for operational or safety reasons.

4. Power, Water & Wastewater
Vendors must be completely self-sufficient.

Power and water are NOT provided.
Generators must operate at 70 dB or lower.
Vendors must supply and maintain their own water and wastewater containment systems.
No dumping of grease, wastewater, oil, beverages, or other liquids onto the ground, pavement, grass, or storm drains.
All food vendors must use appropriate grease mats or containment trays.

5. Load-In, Attendance & Early Departure
Load-in is scheduled for Thursday and Friday morning. Exact assignments will be posted in the official vendor Facebook group.
Vendors must arrive during their assigned window.
Vendors must remain operational for ALL THREE DAYS during published event hours.
Early breakdown or departure is prohibited without express approval from onsite Foodees management.
Late arrivals may be denied entry without refund.
No-shows, unauthorized early departures, and noncompliance may result in removal, deposit forfeiture, and restrictions on future participation.

6. Cash Deposits — IMPORTANT
A refundable CASH deposit is required at check-in:

$100 — Food trucks, tented food, and beverage vendors
$50 — Prepackaged food, artisans, crafters, and non-food retail vendors
Deposits are returned ONSITE ONLY on Sunday, after the event concludes, once a Foodees staff member has inspected and cleared your space.

YOU MUST REMAIN AT YOUR ASSIGNED SPACE UNTIL YOUR INSPECTION IS COMPLETE AND YOUR DEPOSIT HAS BEEN RETURNED.

Do not leave before being inspected and cleared.
If you are waiting for inspection, notify onsite management before departing.
Deposits are not mailed or electronically refunded after departure.
Leaving without inspection and clearance results in deposit forfeiture.
Early departure, failure to clean, property damage, or violations of event rules may result in forfeiture.

7. Cleanup & Property Protection
Vendors must leave their assigned area in the same condition as received.

All trash must be placed in designated dumpsters.
Cardboard must be broken down.
Food waste, grease, sauces, and liquids must be properly contained and disposed of.
Spills and stains must be cleaned immediately.
Vendors are financially responsible for damage caused by their operations.
Failure to comply may result in deposit forfeiture and additional reasonable, documented cleanup or remediation charges, which may exceed $500 depending on actual costs and venue assessments.

Deposit forfeiture does not eliminate responsibility for additional damages.

8. Permits, Insurance & Compliance

Vendors are solely responsible for obtaining required permits, licenses, health approvals, inspections, and certifications.

General liability insurance of at least $1,000,000 per occurrence is required.
Foodees, LLC must be listed as an additional insured.
Insurance may be purchased through Eventeny's insurance partner, when available.
Required permits and documents must be available onsite.
Vendors must comply with all applicable local, county, state, fire, and health regulations.
The Booking Team confirms reservation status; it does not certify vendor compliance.

Questions regarding permits or regulatory requirements should be directed to compliance@foodeesfest.com.

9. Pricing, Signage & Professional Conduct
All product prices must be clearly displayed.
Professionally printed signage is required. Chalkboard signs are permitted.
Undisclosed charges, misleading prices, or charging more than the displayed price are prohibited.
Vendors must maintain clean, safe, professional displays and conduct.
Vendors must follow reasonable instructions from Foodees management regarding safety and event operations.
Violations may result in corrective action or removal without refund.

10. Refunds, Cancellations & Transfers
ALL VENDOR FEES ARE FINAL AND NON-REFUNDABLE ONCE APPROVED.

No refunds, credits, or transfers are provided for:

Vendor cancellations, illness, or emergencies
Scheduling conflicts, travel problems, or staffing issues
Low attendance or disappointing sales
Weather conditions or weather-related operating changes
Partial event closures or shortened operating hours
Venue or layout modifications
Event rescheduling
Foodees events operate rain or shine when conditions permit.

A RESCHEDULED EVENT IS NOT A CANCELLATION. An approved vendor's booking remains applicable to the rescheduled event.

If Foodees, LLC cancels an event entirely without rescheduling it, vendor fees paid for that event will be refunded, subject to applicable law.

Fees are not transferable to other events.

11. Payment Disputes
Vendors should contact booking@foodeesfest.com regarding billing concerns before initiating a payment dispute.

Foodees reserves the right to contest unsupported chargebacks using application agreements, payment records, and documented communications.

Fraudulent payment disputes or misconduct may result in restrictions on future bookings.

Nothing in these terms limits rights that cannot legally be waived.

12. Media Release
Vendors authorize Foodees, LLC and its authorized media representatives to photograph or record their booths, products, signage, and event participation for promotional purposes without additional compensation.

This permission does not transfer ownership of independently created vendor photographs, videos, or other intellectual property.

13. Liability
Vendors are responsible for their own property, equipment, employees, products, and business operations.

To the extent permitted by law, Foodees, LLC is not responsible for vendor property that is lost, stolen, or damaged, except where liability cannot legally be excluded.

14. Official Communication
All vendors are required to join and monitor the Foodees Vendors & Sponsors Facebook Group for load-in instructions, maps, inspections, permit reminders, and event updates.

Official booking questions: booking@foodeesfest.com

Compliance questions: compliance@foodeesfest.com

Official website: www.foodeesfest.com

Vendor fees must be paid through authorized Foodees/Eventeny payment channels. Never send payments to unverified personal accounts.

Vendors consent to necessary event-related email and SMS communications, subject to applicable law and opt-out requirements.

15. Acknowledgment
By submitting this application, you confirm that:

You are applying for the correct event, date, location, category, and space size.
You understand that approval triggers payment processing.
You understand that approved fees are non-refundable except as expressly stated above.
You agree to participate for all three days.
You understand the cash deposit, onsite inspection, and departure requirements.
You accept responsibility for permits, insurance, equipment, cleanup, and compliance.
You agree to follow all Foodees policies and instructions.
Submission of this application constitutes acknowledgment and acceptance of these Terms & Conditions.