MEPSI Pride Fest 2027 Vendor Registration

Welcome to Metro East Pride Festival! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically. If you require electric, please add it to your registration.

$25 off of registration if sent on or before 1/1/27

Vendor Information & Application
EARLY BIRD SPECIAL — Reserve your space bY January 1, 2027 and SAVE $25.00 per space. (Save $15 for Non-Profits). Prices show include the $25/$15 discount.
 

REGISTERING ONLINE IS PREFERRED — Online registration is the preferred way to register. Email vendors.mepsi@gmail.com for the link and electronic payment details (PayPal, Venmo, CashAPP, or check accepted). Prefer paper? Complete the application form at the end of this packet and mail it in with payment. Applications received after April 1, 2027 are waitlisted, and nothing is charged until approved.
 

Metro East Pride of Southwestern Illinois (MEPSI) proudly presents the 2027 Metro East Pride Fest, a public celebration of the LGBTQIA+ community, friends, and allies. Pride Fest is an event for education and entertainment. The festival will be held on Main Street and the Public Square; details will be provided with your registration packet.

By submitting this Vendor Application, you (hereafter referred to as “Vendor”) agree to comply with the Pride Fest Vendor Guidelines below.

Registration & Payment

•   Vendor registration must be PAID IN FULL by Thursday, April 1, 2027. Applications received after this date will be placed on a waitlist and charged only once approved; a $25.00 service fee applies to late applications.

•   All fees paid by Vendor are non-refundable.

•   Returned check fee is $50.00.

Booths & Setup

•   MEPSI does not provide tents, tables, or chairs.

•   Covered booths are encouraged in case of rain or bright sun.

•   No displays extending beyond the rented booth space are permitted.

•   Only one business/organization per booth space unless prior authorization is granted by the MEPSI Vendor Chairperson.

•   Vendor check-in is 7:00–10:00 a.m. Vendors must be open 11:00 a.m. - 8:00 p.m. Vendors are encouraged to stay till event close to capture all attendees. Late arrivals will not be allowed to participate, and the vendor registration fee will not be refunded. 

Event Operations

•   The event will be held rain or shine.

•   Vendor understands that MEPSI has no control over weather, acts of God, acts of terrorism, or government intervention, or any other cause that may prevent, end, or interrupt the event. Vendor shall not hold MEPSI responsible for losses that arise because of such an event.

•   Vendors are required to properly clean their area. If any debris remains after the conclusion of the event, MEPSI will impose a $50.00 clean-up fee, payable immediately at check-out.

•   Electricity (110 amps) is available for a fee of $25.00, payable at the time of application submission. Waitlisted vendors are not charged until approved.

•   MEPSI reserves the right to prohibit the display or sale of any ads, signs, or products that, in our opinion, are not in keeping with the spirit, nature, character, or intention of the event.

Taxes

•   It is the Vendor’s responsibility to pay the appropriate taxes and fees to the State of Illinois.

•   MEPSI is required to submit a list of all participating vendors to the Illinois Department of Revenue. MEPSI assumes no responsibility whatsoever for the collection or remitting of taxes and/or fees of any kind that may be due from any Vendor.

Food Vendors & Food Trucks

•   Food vendors must submit a Food Handlers License.

•   Food vendors must always have a minimum of a 3A40BC fire extinguisher in the booth. Vendors using deep fryers must have one “K-Class” extinguisher for every two deep-fryer vats. The Belleville Fire Department will conduct inspections.

•   Food vendors must cover the prep area with ram board or cardboard to assist with spill clean-ups.

•   Food trucks must be registered with the City of Belleville and the St. Clair County Health Department.

•   Food vendors are not guaranteed exclusive rights; however, we attempt to limit the number of concessionaires with same or similar products.

MEPSI reserves all rights as producers. Any reproduction, photography, broadcast, or commercial use of any portion of the event, in whole or in part, in any form, without explicit prior consent of MEPSI is strictly prohibited