Vendors and Businesses

Step into the magic of the holiday season at Christmas in the Square! Our Town Foundation is bringing a Hallmark-inspired Christmas experience to downtown Hamburg, complete with festive shopping, holiday treats, seasonal drinks, family activities, and plenty of Christmas cheer!

We are seeking local artists, crafters, small businesses, and specialty vendors to help create a charming holiday marketplace filled with unique gifts, handmade treasures, Christmas decorations, and seasonal favorites.

We especially encourage Hamburg-area businesses to participate! We are also looking for businesses and organizations interested in providing free holiday activities for children and families to help make this a memorable community celebration.

A limited number of food and beverage vendors will be accepted, with preference given to unique holiday offerings, seasonal treats, warm beverages, and specialty items that complement the event's festive atmosphere.

Our goal is to create more than just a vendor market. We want to transform State Street Square into a magical holiday destination that encourages shopping local, brings families together, and celebrates the spirit of Christmas in Hamburg.

Vendor space is limited, and applications will be reviewed to ensure a diverse selection of products, activities, and experiences. Submission of an application does not guarantee acceptance.

Join us in bringing the magic of a Hallmark Christmas to Hamburg!

Vendor Terms & Conditions

By submitting an application to participate in Christmas in the Square, vendors agree to the following terms and conditions:

1. Application and Acceptance

All vendor applications are subject to review and approval by Our Town Foundation. Vendor selection will be based on product variety, quality, event suitability, available space, and the overall holiday atmosphere. Priority may be given to Hamburg-area businesses, handmade products, holiday gifts, and unique seasonal offerings. Our Town Foundation reserves the right to approve or decline any application.

2. Vendor Fees and Payment

If a vendor fee applies, payment instructions will be provided upon acceptance. Vendor spaces are not guaranteed until registration requirements and applicable payments are completed. All vendor fees are nonrefundable, including in cases of vendor cancellation, inclement weather, or event cancellation.

3. Event Date and Rain Date

The event is scheduled for Saturday, December 12, 2026, from 2:00–8:00 PM, with a rain date of Sunday, December 13, 2026. Vendors must be available for both dates. Our Town Foundation reserves the right to postpone, modify, or cancel the event due to weather, safety concerns, or other circumstances.

4. Setup and Breakdown

Vendors must arrive during designated setup hours, which will be communicated prior to the event. All vendors must be fully set up before the event opens at 2:00 PM and remain open until 8:00 PM. Early breakdown is not permitted without prior approval. Vendors are responsible for removing all merchandise, equipment, and trash following the event.

5. Vendor Space and Equipment

Vendors are responsible for providing their own tables, chairs, displays, decorations, and necessary equipment unless otherwise arranged. Electrical access is limited and must be requested in advance. Vendor locations will be assigned by Our Town Foundation.

6. Holiday Atmosphere

Christmas in the Square is designed to create a festive, welcoming, Hallmark-inspired experience. Vendors are encouraged to decorate their spaces with holiday lights, greenery, and seasonal decorations. All displays must be safe, family-friendly, and appropriate for the event.

7. Products and Merchandise

Vendors may only sell or distribute the products and services described in their approved application. Changes must receive prior approval. Our Town Foundation reserves the right to limit duplicate products or categories to maintain a diverse holiday shopping experience.

8. Food and Beverage Vendors

Food and beverage vendor opportunities are limited and subject to approval. Vendors must comply with all applicable food safety regulations, health department requirements, permits, and licensing. Any proposed alcohol sales or distribution, including mulled wine, require advance approval and compliance with Pennsylvania liquor laws and licensing requirements.

9. Free Family Activities

Businesses and organizations offering complimentary activities for children and families agree to provide these activities at no cost to attendees unless otherwise approved. Activity providers are responsible for appropriate supplies, staffing, supervision, and safe operation.

10. Safety and Responsibility

Vendors are responsible for the safety and security of their merchandise, equipment, displays, and operations. All vendors must comply with applicable laws, regulations, and event safety requirements. Our Town Foundation may require proof of insurance or additional documentation depending on the nature of the vendor's activities.

11. Cleanliness

Vendors must maintain clean and orderly spaces throughout the event and remove all trash and materials from their assigned area before leaving.

12. Promotion and Photography

By participating, vendors grant Our Town Foundation permission to use their business name, submitted business information, and photographs or videos taken during the event for event-related promotional purposes.

13. Liability

Vendors participate at their own risk and are responsible for their property, equipment, products, and activities. To the extent permitted by law, Our Town Foundation is not responsible for vendor property that is lost, stolen, or damaged.

14. Compliance

Our Town Foundation reserves the right to remove any vendor who fails to comply with event policies, creates unsafe conditions, or engages in conduct inconsistent with the family-friendly nature of the event. Removal for noncompliance does not entitle the vendor to a refund.

Vendor Agreement

By checking the agreement box and submitting this application, I acknowledge that I have read, understand, and agree to the Christmas in the Square 2026 Vendor Terms and Conditions. I understand that submitting an application does not guarantee acceptance, that vendor fees are nonrefundable, and that I must be available for both the scheduled event date and rain date.