Exhibitors: Show Cars/Clubs

Palmetto Motor Fest is an annual, family-friendly celebration that brings classic cars, custom builds, local businesses, food, music, and community together in the heart of historic downtown Palmetto. Hosted by Palmetto Downtown Main Street, Motor Fest is more than a car show—it’s an opportunity to bring hundreds of people downtown, support our local businesses, create partnerships, and give back to the community. After a successful inaugural event, we’re excited to bring Motor Fest back bigger and better on February 6, 2027.

By registering, participants agree to the following Terms and Conditions.

1. Vehicle Eligibility & Registration
All years, makes, and models are welcome, including classic, antique, vintage, muscle, custom, modified, exotic, and modern vehicles. Each registered vehicle must have its own registration. Registration fees must be paid in full before participation. Pre-registration is encouraged. Day-of registration is subject to available space. Registration is nontransferable without prior approval from event organizers. PDMS reserves the right to deny or revoke participation for safety concerns or violations of event rules.

2. Arrival, Check-In & Parking
Participants must arrive during the designated check-in period, which will be communicated before the event. All vehicles must follow directions from designated parking volunteers and event staff. Parking spaces are assigned by event organizers and cannot be changed without authorization. Car clubs wishing to park together should notify organizers in advance. Requests will be accommodated when possible but are not guaranteed. Vehicles should remain in their assigned locations until the event concludes at 2:00 PM. Early departures require authorization and an escorted exit by event personnel.

3. Vehicle Safety & Operation
To protect participants, spectators, and volunteers:

No burnouts, racing, drifting, excessive engine revving, or reckless driving.
Vehicles must travel at walking speed when authorized to move within the event area.
Engines must remain off while vehicles are on display, except when authorized by event staff. No unauthorized vehicle movement during public event hours.
Vehicle owners are responsible for ensuring their vehicles are in safe operating condition. Drivers must comply with applicable licensing, registration, and insurance requirements. Any fuel leaks or hazardous mechanical conditions must be reported immediately to event personnel.

4. Vehicle Displays & Participant Conduct
Participants may display their vehicles with hoods and trunks open, provided they are safely secured. Participants are responsible for securing their personal property and vehicle accessories. Spectators may not touch, enter, or lean against displayed vehicles without the owner's permission. Participants must maintain clean and orderly display spaces. Chairs and small display items are permitted within assigned spaces when they do not obstruct pedestrian or emergency access. Unauthorized sales, solicitation, and commercial displays are prohibited. All participants must demonstrate respectful, family-friendly behavior.

5. Judging, Awards & Recognition
Vehicles will be judged according to the official Motor Fest award categories and judging guidelines. Judging categories and eligibility requirements will be announced by event organizers. Participants must have their vehicles available during the designated judging period. Decisions of the appointed judges are final, except for verified administrative errors. PDMS reserves the right to modify award categories when necessary and will communicate significant changes when practical.

6. Weather, Cancellation & Refund Policy
Motor Fest is a rain-or-shine event, weather and safety conditions permitting. PDMS reserves the right to delay, postpone, modify, or cancel the event due to severe weather, public safety concerns, government directives, or circumstances beyond its control. Participant cancellations and no-shows are nonrefundable. In the event of organizer cancellation, PDMS will communicate the applicable refund, credit, or rescheduling arrangements. PDMS is not responsible for travel, lodging, transportation, or other personal expenses.

7. Photography & Media Release
Photography and video recording may occur throughout the event. By participating, registrants authorize PDMS to photograph or record their registered vehicles and displays for event-related publicity, social media, promotional materials, and future Motor Fest marketing. Participants should notify PDMS before the event regarding specific privacy concerns.

8. Liability & Insurance
Participants voluntarily assume the ordinary risks associated with displaying and operating their vehicles at a public automotive event. Vehicle owners are responsible for maintaining appropriate insurance coverage. PDMS does not provide individual vehicle insurance or guarantee protection from theft, vandalism, accidental damage, weather-related loss, or other incidents. Participants are responsible for damage or injuries caused by their own negligence, misconduct, or violations of event rules. Any separate liability release or waiver will be provided for acknowledgment as part of the registration process.

9. Prohibited Activities
The following are prohibited:

1. Burnouts, racing, drifting, and unsafe vehicle operation.
2. Unauthorized alcohol or illegal drug use.
3. Harassment, fighting, threatening conduct, or disruptive behavior.
4. Unauthorized commercial vending or solicitation.
5. Open flames, fireworks, and hazardous demonstrations.
6. Obstruction of emergency lanes or pedestrian access routes.
7. Any activity violating applicable laws, permits, or event safety requirements.

10. Compliance With Event Rules
All participants must follow the instructions of PDMS representatives, event volunteers, law enforcement, and emergency personnel. PDMS reserves the right to remove individuals or vehicles for safety violations, misconduct, or failure to follow event rules. Participants removed for violations are not eligible for registration refunds.