Train Station Fight Night

Welcome to the Train Station Classic!  We're excited you're interested in becoming a vendor with us at this event. This is our first of many events with Train Station.

We will have indoor and outdoor vendor spaces.

Outdoor Vendor Spaces

10' x 10' space

$250 per space

Premium Indoor Vendor Spaces

3 available

8' x 4' space

$600 per space

Event Details
📆 Date: Saturday, December 12, 2026

⏱️ Hours: 12:00pm to 8:00pm 
⏱️ Vendor Setup: 11:00am
⏱️ Vendor Takedown: 8:00-8:45pm
🏠 Indoor AND Outdoor Event (NO ELEVATOR)
📍 Location: 455 Weaver Park Rd, Suite 600, Longmont, CO 80501

IDEAL VENDORS

We're looking for a variety of businesses, including:

• Fitness apparel and accessories
• Sports nutrition and supplements
• Chiropractic and massage services
• Health and wellness products
• Recovery and bodywork services
• Healthy food and beverage vendors
• Local businesses and specialty products

Times/Set Up: 
• Event hours from 12:00pm to 8:00pm
• Vendors may begin load-in at 11AM, and must check in with the Event staff by 11:30am to be ready by 11:45am. 
• Vendors must be off of the premises by 9:00 PM
• Vendors shall stay in designated space and open entire time until 8:00 PM

• All vendors are responsible for personal booth set-up. Vendors shall stay in the designated space and shall not infringe on other vendors.

Payment/Refunds/Cancellations: 
• All payments to EVE must be made by debit/credit card. 
• Participants who have signed up for an event must notify EVE two weeks in advance if they are unable to attend. If the vendor does not notify EVE of their absence two weeks prior, a $100 no show fee will be charged and no refunds are given. 

•Early departure will result in a $50.00 fee

• In the event that there is a projected snow fall of 6 inches or more on the day of the event, the decision will be made to cancel. Refunds are not issued for cancelled events due to the weather and all vendors will be rescheduled.

Fees and Taxes
• Vendors are responsible for all applicable taxes, insurance, and health permits
• All city, county, and state taxes are the sole responsibility of the vendor
• Elevate Vendor Events (EVE) is not liable for vendor tax obligations

 
Sampling
• Vendors may offer samples if practicing proper hygiene and sanitation
• Samples must remain within the vendor booth
• No cannabis or mushroom samples allowed
• Vendors must follow Colorado Sampling Guidelines

 
Licensing and Regulations
• Vendors must comply with all city, county, state, and federal laws while participating in the event
• Vendors must provide all required licenses, permits, inspections, and certificates along with their application
• Elevate Vendor Events is not liable for vendor noncompliance

 
Insurance
• All food and beverage vendors must provide proof of $1,000,000 commercial general liability insurance
• Vendors must submit a liability waiver indemnifying Elevate Vendor Events, its board, volunteers, employees, and the host property
• Vendors must name Elevate Vendor Events as additional insured

 
Vendor Selectivity
• Elevate Vendor Events reserves the right to prohibit anyone from selling at the event or to prohibit any product from being sold
• These determinations will be made based on event demand, applicable laws and health codes, and the discretion of the Board of Directors
• Rules and regulations are subject to change for special events and at the Board’s discretion

 
Enforcement of Rules
• Any violations shall be reported to the Event Host and Event Marketing Coordinator
• Determination on how to handle each violation will be addressed case-by-case
• Any violation can result in expulsion from this and future events

Booth Spaces: 

• The Event Host assigns all designated spaces. The spaces will be designated upon arrival. 

•  Additional space may be provided if available. 

• Have information and goodies! I.E Handouts,  The more, the better! 

• Vendors must maintain the space assigned to them in a clean and sanitary condition. The space must be left in clean condition when leaving. No trash may be left at the Event. No smoking or consumption of alcohol by vendors in the Event area. 

Outdoor Vendor Tent & Weather Safety Policy

To ensure the safety of vendors, guests, and venue partners, all vendors participating in outdoor Elevate Vendor Events must follow the tent safety and weather policies below.

By registering for an event, vendors acknowledge and agree to comply with these rules.

Tent Weight Requirement
All vendors using a canopy tent must secure their tent with a minimum of 40 pounds of weight on each tent leg.
 Minimum 40 lbs per leg
160 lbs total per tent

Weights must be securely attached to each leg of the canopy frame and remain in place for the entire event.

This rule is required due to wind conditions that frequently occur in Colorado.

Example Tent Weight System
The following is an example of a commonly used canopy weight system vendors may purchase:
https://www.amazon.com/US-Weight-Deluxe-Eco-Canopy-Weights/dp/B06XQ6BLLJ

Other acceptable weight options include:
 Sandbags
Water weight bags
 Gym plates
 Concrete weights
Any properly secured system totaling 40 lbs per leg

Enforcement
Vendor tents will be inspected during setup.
Vendors who arrive without proper tent weights will not be permitted to set up.
If a vendor cannot meet the weight requirement:
 The vendor will be asked to leave the event
No refunds will be issued
This rule is strictly enforced for safety and liability reasons.

Wind Safety Policy
Weather conditions in Colorado can change quickly. Elevate Vendor Events will monitor wind conditions to maintain safety.
Wind guidelines:
 Under 25 mph winds
Canopies may be used with proper weights.
 25–30 mph winds
Vendors may be required to remove canopy tops while leaving the tent frame in place.
Over 30 mph winds
No canopy tents will be allowed. Vendors may operate with tables and displays only.

Elevate Vendor Events staff may require canopy adjustments or removal at any time if conditions become unsafe.

WEATHER POLICY & REFUNDS

Outdoor vendors acknowledge that Colorado weather in December can be unpredictable, including cold temperatures, wind, rain, and snow.

All outdoor vendors are responsible for providing appropriate equipment and preparing for weather conditions.

All vendor registration fees are non-refundable if a vendor chooses not to participate due to inclement weather.

If the event proceeds as scheduled, no refunds or credits will be issued to vendors who elect not to attend because of weather conditions.

If the entire event is canceled by Elevate Vendor Events or Train Station Fitness Center because of severe weather or safety concerns, registered vendors will receive a credit toward a future eligible Train Station event. No cash refunds will be issued for weather-related event cancellations, except where required by applicable law.

By submitting an application and completing payment, vendors acknowledge and agree to these terms.

Weather Refund / Credit Policy
Weather is a normal risk of outdoor events.
If an event proceeds as scheduled, vendors who choose not to attend due to weather will not receive a refund or credit.
If Elevate Vendor Events must cancel an event due to severe weather:
 Vendors will receive a credit toward a future event
 Refunds will not be issued

Vendor Agreement
By registering for an Elevate Vendor Event, vendors acknowledge and agree to comply with this Tent and Weather Safety Policy.
Failure to follow these rules may result in removal from the event without refund.