Polar Express Holiday Market

Join us for a festive day of holiday shopping during Sedro-Woolley's annual Christmas Festival and Lighted Parade!

We're inviting local artisans, makers, crafters, and small businesses to showcase their products at our indoor Polar Express Holiday Market.

This is a wonderful opportunity to connect with holiday shoppers, promote your business, and be part of one of Sedro-Woolley's favorite community traditions.

Space is limited. Applications will be reviewed by the Sedro-Woolley Chamber of Commerce, and vendors will be notified of acceptance.

We encourage vendors offering handcrafted goods, unique gifts, holiday decorations, specialty products, and other gift-worthy merchandise to apply.

1. Event Location and Hours

The Gingerbread Holiday Market will take place indoors at the Sedro-Woolley Chamber of Commerce on Saturday, December 5, 2026.

Vendors will receive final setup, operating, and breakdown instructions before the event.

2. Registration $25 per space and is nonrefundable.
All vendors must submit a completed application.
Submission does not guarantee acceptance.
Space is limited, and the Chamber reserves the right to approve applications to ensure a variety of products and vendors.
3. Vendor Space and Setup

Each approved vendor will receive space for one 6-foot table.
Vendors must keep all displays, merchandise, and supplies within their assigned area.
Freestanding displays, additional tables, and racks require advance approval.
No tents or canopies are permitted indoors.
Walkways, entrances, exits, and accessibility routes must remain clear at all times.
Vendors are responsible for keeping their area clean, safe, and presentable.
4. Products and Merchandise

We encourage handcrafted products, locally made goods, holiday gifts, and unique retail merchandise.

Vendors may sell only the products described in their approved application. The Chamber reserves the right to decline inappropriate or unauthorized merchandise.

5. Permits and Licensing

Vendors are responsible for obtaining all applicable business licenses, permits, and approvals, and for collecting and remitting applicable sales taxes.

Food vendors must meet all relevant health department requirements.

6. Electricity

Electrical access is limited and must be requested during the application process. Availability is not guaranteed.

7. Setup and Breakdown

Vendors must complete setup before the market opens and remain until the designated closing time unless otherwise approved by the Chamber.

Early breakdown is not permitted without advance approval.

8. Cancellations and Refunds

Vendor fees are nonrefundable. If unforeseen circumstances require cancellation or modification of the event, the Chamber will communicate next steps to registered vendors.

9. Liability and Insurance

Vendors are responsible for their merchandise, equipment, and insurance coverage. To the extent permitted by law, vendors agree to hold harmless the Sedro-Woolley Chamber of Commerce and its representatives from claims arising from their participation, except to the extent caused by the Chamber's negligence or misconduct.

10. Vendor Conduct

All vendors are expected to treat visitors, fellow vendors, Chamber staff, and volunteers professionally and respectfully.

11. Promotion and Photography

Vendors grant the Chamber permission to photograph their displays and use event photographs for promotional purposes. Vendors are encouraged to share the event with their customers and social media followers.

12. Parking and Loading

Vendors will receive loading, unloading, and parking instructions before the event. Please follow these instructions to maintain safe and convenient access for shoppers and other downtown businesses.