Food Vendors

This is for a food vendor and space of 12 x 12

SIP & SHOP CHRISTMAS MARKET
Vendor Terms & Conditions, Liability Waiver & Hold Harmless Agreement
Presented by Freda Kalina Events

Event Location: Cloudland Vineyards + Winery

3796 N Bogan Road, Buford, GA 30519

Event Date: Sunday, November 29, 2026

Event Hours: 12:00 PM – 4:00 PM

Event Organizer: Freda Kalina Events

Contact: Freda Kalina | 770-596-8178

 
1. Vendor Registration & Acceptance
All vendors must complete the official registration process and receive approval from Freda Kalina Events.

Submission of an application does not guarantee acceptance or placement.

The event organizer reserves the right to approve or decline vendor applications based on product categories, available space, event suitability, and the need to maintain a diverse selection of vendors.

Vendor spaces may not be transferred, shared, or resold without prior written approval.

2. Vendor Fees & Payment
Early Bird Vendor Space: $85 to,$95
Standard space size: Approximately 10 feet × 10 feet, subject to final venue layout.
Full payment is required to secure a vendor space.

Vendor spaces are not considered reserved until payment has been received and the vendor has been approved.

Vendor fees are nonrefundable except as specifically provided in the cancellation section of this agreement.

3. Cancellation & Refund Policy
Vendor Cancellation:

All vendor fees are nonrefundable if a vendor cancels, withdraws, fails to attend, or is unable to participate for any reason.

No refunds will be issued for poor sales, low attendance, scheduling conflicts, or personal circumstances.

Event Cancellation:

If the event is canceled entirely by the organizer before the event begins, vendors will receive a refund of their booth fee within 30 days, unless the vendor elects to transfer the fee to a rescheduled date.

If the event is interrupted or ended early due to severe weather, emergency, government orders, or circumstances beyond the reasonable control of the organizer, no refund is guaranteed. Any partial refund or credit will be determined in accordance with applicable law and the circumstances.

4. Weather & Outdoor Conditions
This event may include outdoor vendor spaces and will be held subject to safe weather and venue conditions.

Vendors acknowledge that outdoor events involve potential exposure to wind, rain, uneven ground, temperature changes, and other environmental conditions.

All tents must be properly secured with appropriate weights. Stakes may not be used without venue authorization.

The organizer and venue reserve the right to delay, relocate, suspend, or cancel activities when conditions present a safety concern.

Vendors are responsible for protecting their own merchandise, displays, equipment, and belongings from weather-related damage.

5. Vendor Setup & Breakdown
Vendor setup instructions and assigned arrival times will be provided before the event.

All vendors must be fully set up and ready for customers before the market opens at 12:00 PM.

Vendors must remain operational until 4:00 PM unless the organizer authorizes early departure.

Early breakdown is prohibited without permission.

Vendors must remove all merchandise, equipment, displays, trash, and personal belongings during their assigned breakdown period.

Vendors are responsible for bringing their own tables, chairs, tents, displays, extension cords, and other necessary supplies unless otherwise confirmed in writing.

Electricity is not guaranteed.

6. Vendor Conduct & Responsibilities
All vendors agree to:

Conduct business in a professional and courteous manner.
Respect other vendors, guests, staff, and winery property.
Keep assigned spaces clean, safe, and free of obstructions.
Remain within their assigned booth boundaries.
Supervise all merchandise, equipment, and personal belongings.
Comply with applicable federal, Georgia, and local laws and regulations.
Obtain any permits, registrations, and licenses legally required for their products or services.
Collect and remit applicable sales taxes.
Avoid misleading product claims, prohibited merchandise, and unlawful sales practices.
The organizer reserves the right to require removal of any vendor engaging in disruptive, threatening, unsafe, discriminatory, unlawful, or inappropriate behavior.

Removal for a violation of this agreement does not entitle the vendor to a refund.

7. Food, Beverage & Alcohol Restrictions
Food vendors must obtain prior approval from the organizer and comply with all applicable food safety, labeling, licensing, and permitting requirements.

Food sampling or sales may be restricted by applicable health regulations and winery requirements.

No vendor may sell, distribute, sample, or serve alcoholic beverages without specific written authorization from the winery and all legally required permissions.

All alcohol-related activities are subject to Cloudland Vineyards + Winery policies and applicable alcohol laws.

Vendors may not interfere with winery operations or licensed alcohol service.

8. Insurance & Property Responsibility
Vendors are responsible for carrying insurance appropriate for their business activities and products.

The organizer may require proof of commercial general liability insurance and, where appropriate, product liability insurance before approving participation.

Vendors participating in higher-risk activities, including food preparation, demonstrations, or equipment use, may be subject to additional insurance and safety requirements.

If required, the organizer will provide applicable coverage limits and additional-insured requirements in writing.

The organizer and winery do not provide insurance coverage for vendor merchandise, equipment, vehicles, or personal belongings.

Vendors are responsible for damage they or their representatives cause to the venue, landscaping, buildings, fixtures, furnishings, or other property.

9. Assumption of Risk
Vendor acknowledges that participation in an event held at a winery and vineyard may involve risks, including but not limited to:

Slips, trips, and falls
Uneven surfaces or outdoor terrain
Weather-related hazards
Injury during loading, setup, and breakdown
Damage to or theft of merchandise or equipment
Interactions with vehicles, equipment, vendors, and event attendees
Other foreseeable and unforeseeable hazards associated with event participation
Vendor voluntarily assumes the ordinary risks associated with participation to the extent permitted by applicable law.

Vendor is responsible for the safety of its employees, assistants, contractors, and booth operations.

10. Release of Liability & Hold Harmless Agreement
PLEASE READ CAREFULLY. THIS SECTION AFFECTS LEGAL RIGHTS.

To the fullest extent permitted by Georgia law, Vendor agrees to release and hold harmless Freda Kalina Events, Freda Kalina, Cloudland Vineyards + Winery, their respective legal entities, owners, officers, employees, agents, representatives, and authorized event personnel (collectively, the "Protected Parties") from claims made by Vendor arising from the ordinary risks of Vendor's voluntary participation in the event, including claims involving loss, theft, or damage to Vendor's property and personal injury, except to the extent caused by the negligence, gross negligence, willful misconduct, or other legally nonwaivable conduct of a Protected Party.

Vendor Indemnification:

Vendor agrees to indemnify, defend, and hold harmless the Protected Parties against third-party claims, demands, lawsuits, damages, judgments, settlements, and reasonable legal expenses, including attorney fees, to the extent arising from:

Vendor's negligent acts or omissions.
Unsafe booth setup or operation.
Vendor's products, services, demonstrations, or sales.
Injury or property damage caused by Vendor or Vendor's employees, assistants, agents, or contractors.
Vendor's violation of applicable laws, permits, safety requirements, or this agreement.
This indemnification obligation applies only to the extent losses are attributable to Vendor's conduct or responsibilities and does not require Vendor to indemnify any Protected Party for that Protected Party's own negligence or misconduct.

Nothing in this agreement is intended to waive rights or protections that cannot legally be waived under Georgia law.

11. Theft, Loss & Damage
Vendors are solely responsible for securing and supervising their cash, inventory, displays, merchandise, supplies, and personal belongings.

No security or storage service is promised by the organizer.

The organizer and winery are not responsible for missing, stolen, lost, or damaged vendor property except where liability cannot lawfully be excluded.

Vendors are encouraged to maintain appropriate property and business insurance.

12. Photography & Promotional Use
Vendors acknowledge that event photography and video recording may occur.

Vendor grants Freda Kalina Events and Cloudland Vineyards + Winery permission to photograph or record Vendor's booth, signage, and publicly displayed products during the event and to use those images for event-related marketing, social media, websites, and future promotional materials without additional compensation.

Vendor represents that it has authority to grant permission for its own business signage and displays.

This provision does not grant permission to use protected third-party material beyond Vendor's authority.

13. No Guarantee of Sales or Attendance
Freda Kalina Events will make reasonable efforts to promote the market.

However, neither the organizer nor the winery guarantees:

A specific number of attendees.
Minimum vendor sales or revenue.
Customer purchasing activity.
Weather conditions.
Exclusive rights to a product category unless expressly agreed in writing.
Participation is a business decision made independently by each vendor.

14. Event Rules & Organizer Authority
Freda Kalina Events reserves the right to establish reasonable safety, setup, parking, traffic, booth placement, and operational rules consistent with this agreement.

The organizer may relocate a vendor to a comparable space when reasonably necessary for event operations or safety.

Changes materially affecting a vendor's purchased space or participation will be communicated as promptly as practicable.

The organizer may remove vendors whose activities pose a safety risk or violate this agreement.

15. Governing Law & General Provisions
This agreement shall be governed by the laws of the State of Georgia.

Any legal action concerning this agreement shall be brought in a court of competent jurisdiction in the county where the event is held, unless applicable law requires otherwise.

If any provision is determined to be unenforceable, the remaining provisions shall continue in effect to the extent legally permissible.

This agreement, together with any written vendor confirmation or additional terms expressly accepted by the vendor, constitutes the agreement governing vendor participation.

16. Vendor Acknowledgment & Agreement
By signing below, Vendor confirms that:

Vendor has read and understands these Terms & Conditions.
Vendor agrees to comply with all applicable event policies.
Vendor accepts responsibility for its business operations, products, booth, and equipment.
Vendor understands the cancellation and refund policy.
Vendor has read and agrees to the Release of Liability, Assumption of Risk, and Hold Harmless & Indemnification provisions.
Vendor understands that signing this agreement may affect certain legal 

 
Freda Kalina Events

Event Coordinator: Freda Kalina

Phone: 770-596-8178

Sip • Shop • Support Local • Celebrate the Season!