Free kids activity tables — Round 2

Free tables for nonprofits, community groups, and small businesses that staff a kids activity that is free for guests at Elk Grove Lunar New Year Tết — Sat–Sun, Feb 13–14, 2027 at Elk Grove Park.

Key dates

Two rounds: Round 1 (priority) closed Thu Nov 5; Round 2 is open and closes Fri Jan 15, 2027.

• Round 1 (priority): apply by Thu, Nov 5, 2026 · decisions by Tue, Nov 10.
• Round 2 (open): apply by Fri, Jan 15, 2027 · decisions Fri, Jan 22. About 20–30% of booths are held for Round 2.

Fee

• No table fee and no deposit. You won’t be asked for a card or bank account. Free kids activity tables are a program trade, and the number is limited.
• Before approving, we confirm the details of your activity and staffing — and that guests are not charged for the activity.
• Not running a free kids activity? Info / mission tables apply through the Nonprofit, community info application ($75 table fee, charged only if you’re approved).
• Charging guests for an activity (for example, paid face painting or balloon art)? Apply as Merchant / craft ($150) in the Merchants & corporate application.

Table and chairs

• The festival provides furniture for free kids activity tables as planned with children’s programming (size and count may differ from the standard paid-booth kit of one table and two chairs). Festival volunteers set them up before load-in and tear them down after the weekend.
• Tent / canopy is not included — bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt).

Insurance (COI)

A certificate of insurance is not required when you apply. Any booth using electrical power or a generator must upload a current general liability COI by Fri, Jan 29, 2027 (same day as full payment / deposits), or at approval if later. Full guidelines: eglny.com/vendors.

• Coverage: commercial general liability, occurrence form · $1,000,000 each occurrence · $2,000,000 general aggregate · must cover Sat–Sun, Feb 13–14, 2027
• Additional insured (name all three): Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers · Vietnamese American Community of Sacramento (VACOS) · Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host
• Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS · 9950 Elk Grove-Florin Road, Elk Grove, CA 95624

Vendor hours

• Sat, Feb 13 and Sun, Feb 14: vendor hours are 11:00 AM–7:00 PM both days.
• Load-in: Fri, Feb 12, 2027. Exact load-in times and your booth location come with your acceptance email and vendor packet.
• Tear-down: after 7:00 PM Sunday, Feb 14. Tear-down times come with your acceptance email.

Elk Grove Park is our planned venue, and permits are in progress.

Questions? Email contact@eglny.com.

Conduct. By applying you agree to follow festival staff and security directions, keep fire lanes clear, and leave your space clean.

Free kids activity table. This free table is for nonprofits, community groups, and small businesses that staff a kids activity that is free for festival guests. Charging guests for the activity is not allowed on this application — apply as Merchant / craft instead. Your organization supplies the volunteers who run the activity.

Venue. Elk Grove Park is our planned venue, and permits are in progress.

Insurance — power vendors. Any vendor using electrical power or a generator must carry commercial general liability insurance (occurrence form) of at least $1,000,000 each occurrence and $2,000,000 general aggregate, covering Sat–Sun, February 13–14, 2027. A COI is not required when you apply. Upload a current COI by Fri, January 29, 2027, or at approval if later. Your booth is not fully confirmed until we review an acceptable COI. Name as additional insured: Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers; Vietnamese American Community of Sacramento (VACOS); and Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host. Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS, 9950 Elk Grove-Florin Road, Elk Grove, CA 95624. Guidelines: eglny.com/vendors.

Insurance — all other vendors. By signing this vendor agreement, you confirm that you carry your own general liability insurance covering your table, activity, staff, and volunteers at the festival.

Table and chairs. The festival provides furniture for free kids activity tables as planned with children’s programming (not necessarily one table and two chairs). Festival volunteers set them up and tear them down. Tent / canopy is not included — bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt).

Hours, load-in, and tear-down. Vendor hours are 11:00 AM–7:00 PM on Saturday, Feb 13 and Sunday, Feb 14. Load-in is Friday, Feb 12, 2027, and tear-down starts after 7:00 PM Sunday, Feb 14; exact load-in and tear-down times will be in your acceptance email and vendor packet. Follow them and the directions of festival staff.