Breakfast with Santa Artisan Vendor Application 2026

🎄 Breakfast with Santa 2026 – Vendor Application
Join Us for a Magical Holiday Celebration!

Winchendon Parks & Recreation invites local businesses, artisans, crafters, and vendors to participate in Breakfast with Santa 2026!

This festive community celebration brings families together for a morning filled with holiday cheer, delicious breakfast, children's activities, and opportunities to shop locally.

We're looking for vendors offering handmade crafts, holiday gifts, unique merchandise, specialty products, and family-friendly items to help make this event extra special.

🎁 Why Become a Vendor?
Connect with local families: Showcase your products and services to community members celebrating the holiday season.
Promote your business: Introduce your business to potential new customers in a festive, welcoming environment.
Support local shopping: Help families discover unique holiday gifts while supporting small businesses.
Be part of the celebration: Enjoy an event featuring Breakfast with Santa, the Cookie Crawl, gingerbread decorating, holiday crafts, and more!
🎅 Vendor Details
Event Date: Saturday, December 5, 2026
Event Time: 8:00 AM – 12:00 PM
Location: 52 Murdock Avenue, Winchendon, MA
Vendor Fee: $20.00 per vendor
Setup Time: To be provided to approved vendors
Application Deadline: To be announced
Space Availability: Limited; applications are subject to approval
✨ How to Apply
Complete the vendor application through Eventeny to be considered for participation.

Vendor spaces are limited, so we encourage interested businesses and artisans to submit their applications early.

Additional information regarding setup, space assignments, and event logistics will be provided to approved vendors.

❤️ Celebrate the Season with Us!
Whether you create handcrafted treasures, sell unique gifts, or represent a local business, we'd love to have you join us!

Help make Breakfast with Santa 2026 a wonderful holiday tradition for Winchendon families while sharing your products and talents with our community.

We look forward to celebrating with you!

Hosted by Winchendon Parks & Recreation

Breakfast with Santa 2026
Vendor Terms and Conditions

Hosted by Winchendon Parks & Recreation
Saturday, December 5, 2026 | 8:00 AM – 12:00 PM
52 Murdock Avenue, Winchendon, MA

1. Vendor Requirements and Eligibility
All vendors must complete the official vendor application and receive approval from Winchendon Parks & Recreation before participating.
Vendors must provide any required documentation, including applicable licenses, permits, and proof of liability insurance, when requested.
Only products, merchandise, and services disclosed in the approved vendor application may be offered or sold during the event.
Vendors must comply with all applicable federal, Massachusetts, and local laws, regulations, and permit requirements.
All merchandise and displays must be appropriate for a family-friendly holiday celebration.
Food vendors must obtain any necessary permits and comply with applicable food safety and health regulations.
2. Vendor Setup, Event Operations, and Tear-Down
Vendor Setup: Setup times and arrival instructions will be provided to approved vendors before the event.
Event Hours: 8:00 AM – 12:00 PM.
Vendor Readiness: Vendors must be fully set up and ready to operate before the event opens at 8:00 AM.
Tear-Down: Vendors may begin dismantling their displays after 12:00 PM unless otherwise authorized by event organizers.
Vendors are responsible for supplying their own tables, chairs, display materials, and other equipment unless otherwise specified by event organizers.
Vendor spaces will be assigned by Winchendon Parks & Recreation. Vendors may not relocate or expand their assigned space without approval.
Vendors must keep their assigned areas neat, accessible, and free of hazards throughout the event.
All equipment, merchandise, and trash must be removed at the conclusion of the event.
Vendors may be responsible for reasonable cleanup costs resulting from damage or excessive trash left in their assigned space.
3. Vendor Fees, Payment, and Refund Policy
Vendor Participation Fee: $20.00 per approved vendor space.
Vendor fees must be paid in full upon application approval, or by the payment deadline provided by event organizers, to confirm participation.
Submission of an application does not guarantee acceptance or a reserved vendor space.
Vendor cancellations made within 14 calendar days of the event are nonrefundable.
Cancellations made more than 14 days before the event may be considered for a refund at the discretion of Winchendon Parks & Recreation.
The event is expected to proceed as scheduled, subject to weather, facility conditions, and other circumstances affecting public safety.
If organizers cancel or substantially modify the event, they will communicate the applicable refund or rescheduling arrangements to affected vendors.
4. Vendor Conduct and Compliance
Vendors and their representatives must conduct themselves professionally and respectfully toward attendees, volunteers, event staff, and other vendors.
Vendors are responsible for the conduct of their employees, helpers, and representatives.
All displays and sales activities must remain within the assigned vendor area.
Vendors must maintain safe and accessible walkways and emergency exits.
The sale or display of dangerous, illegal, offensive, or otherwise inappropriate merchandise is prohibited.
Vendors may not transfer or share their assigned space with another business without prior approval.
Event organizers reserve the right to require corrective action or remove vendors who violate event guidelines, applicable laws, or reasonable safety instructions. Removal for a material violation may result in forfeiture of vendor fees.
5. Safety, Equipment, and Property
Vendors are responsible for safely installing and maintaining their displays, equipment, and merchandise.
Any electrical equipment or extension cords must be appropriate for the intended use and approved by event organizers when required.
Open flames, hazardous materials, and equipment creating unreasonable safety risks are prohibited unless specifically authorized and permitted.
Vendors are responsible for safeguarding their money, merchandise, personal belongings, and equipment.
Vendors must promptly report accidents, injuries, property damage, or other safety concerns to event staff.
Vendors must comply with all applicable facility rules and instructions from authorized safety personnel.
6. Liability and Indemnification
Vendors participate at their own risk and are responsible for their merchandise, equipment, displays, and business operations.
To the extent permitted by applicable law, the Town of Winchendon, Winchendon Parks & Recreation, and event organizers are not responsible for theft, loss, or damage to vendor property except where liability is established under applicable law.
Vendors are responsible for claims arising from their own negligent acts, omissions, or unlawful conduct.
To the extent permitted by Massachusetts law, vendors agree to indemnify and hold harmless the Town of Winchendon, its officers, employees, and authorized event representatives from third-party claims, damages, and reasonable expenses arising from the vendor's negligent acts, omissions, or violations of applicable law, except to the extent caused by the negligence or wrongful conduct of an indemnified party.
Vendors are responsible for maintaining any insurance required by applicable law or as a condition of their approval.
7. Event Changes and Organizer Authority
Winchendon Parks & Recreation reserves the right to make reasonable adjustments to vendor assignments, layouts, event schedules, and operational procedures.
Event organizers may postpone, modify, or cancel the event when necessary due to safety concerns, emergencies, facility issues, or circumstances beyond their reasonable control.
Approved vendors will be notified of significant changes as soon as reasonably practical.
8. Agreement and Acknowledgment
By submitting a vendor application for Breakfast with Santa 2026, the applicant acknowledges that they have read, understand, and agree to comply with these Vendor Terms and Conditions.

Participation is subject to application approval, payment of the required $20 vendor fee, and compliance with all applicable event requirements.

We appreciate your participation in making Breakfast with Santa 2026 a memorable holiday celebration for Winchendon families!

Winchendon Parks & Recreation