Nonprofit, community info — Round 2

Nonprofit and community info tables for Elk Grove Lunar New Year Tết — Sat–Sun, Feb 13–14, 2027 at Elk Grove Park.

Key dates
Two rounds: Round 1 (priority) closed Thu Nov 5; Round 2 is open and closes Fri Jan 15, 2027.

Round 1 (priority): apply by Thu, Nov 5, 2026 · decisions by Tue, Nov 10 · table fee due Fri, Nov 20, 2026. Selected and paid on time = guaranteed booth.

Round 2 (open): apply by Fri, Jan 15, 2027 · decisions Fri, Jan 22 · table fee due Fri, Jan 29, 2027. About 20–30% of booths are held for Round 2.

If you’re selected but don’t pay the table fee by the pay-by date, the spot goes to the next group on the waitlist. A Round 1 selectee who misses the pay-by stays on the Round 2 waitlist.

For nonprofits and community groups sharing mission information, services, or sign-ups, or running a kids activity for festival guests. Selling food or goods, or charging guests for an activity (for example, paid face painting or balloon art)? Use the Food booths & trucks or Merchants & corporate application instead.

Fee
Weekend table fee: $75, charged only if you’re approved. No application deposit for nonprofit and community tables.

Registered nonprofits running a free kids activity: apply through the Free kids activity tables (nonprofits) application instead. That table is free, and you won’t be asked for a card or bank account. Community groups that aren’t registered nonprofits pay the standard $75 here, with or without a kids activity.

Table and chairs
Includes one standard table and two chairs. Festival volunteers set them up and tear them down.
Tent / canopy is not included — bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt).
Extra tables or chairs beyond the standard kit are BYO.

Insurance (COI)

A certificate of insurance is not required when you apply. Any booth using electrical power or a generator must upload a current general liability COI by Fri, Jan 29, 2027 (same day as full payment / deposits), or at approval if later. Full guidelines: eglny.com/vendors.

• Coverage: commercial general liability, occurrence form · $1,000,000 each occurrence · $2,000,000 general aggregate · must cover Sat–Sun, Feb 13–14, 2027
• Additional insured (name all three): Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers · Vietnamese American Community of Sacramento (VACOS) · Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host
• Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS · 9950 Elk Grove-Florin Road, Elk Grove, CA 95624

Vendor hours
Sat, Feb 13 and Sun, Feb 14: vendor hours are 11:00 AM–7:00 PM both days.

Load-in: Fri, Feb 12, 2027. Exact load-in times and your booth location come with your acceptance email and vendor packet.

Tear-down: after 7:00 PM Sunday, Feb 14. Tear-down times come with your acceptance email.

Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund any fees you’ve paid in full.

Questions? Email contact@eglny.com.

Conduct. By applying you agree to follow festival staff and security directions, keep fire lanes clear, and leave your space clean. Weekend fees cover Sat–Sun.

No application deposit. Nonprofit and community tables pay no application deposit. The table fee is charged only if you are approved. If you are selected but do not pay the table fee by the pay-by date, we offer the table to the next group on the waitlist. If this happens in Round 1, you stay on the Round 2 waitlist.

Kids activities. The table fee applies to every table in this application, including tables with a kids activity. Registered nonprofits (501(c) or fiscally sponsored) running a kids activity that is free for guests may instead apply through the Free kids activity tables (nonprofits) application.

Booth fees. Booth fees are non-refundable once your application is accepted and the booth fee is paid, except as described under Venue and Weather below.

Venue. Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund any fees you have paid in full.

Weather cancellation. If weather cancels one or both festival days, accepted and paid vendors receive a credit toward a booth at Elk Grove Lunar New Year 2028 instead of a cash refund: half the booth fee for each canceled day (the full booth fee if both days are canceled). The credit applies to the 2028 festival only and has no cash value. (Weather earns a credit; only a venue cancellation is refunded in cash.)

Insurance — power vendors. Any vendor using electrical power or a generator must carry commercial general liability insurance (occurrence form) of at least $1,000,000 each occurrence and $2,000,000 general aggregate, covering Sat–Sun, February 13–14, 2027. A COI is not required when you apply. Upload a current COI by Fri, January 29, 2027 (the same day as full booth payment and cleanup deposits), or at approval if you are approved after that date. Your booth is not fully confirmed until we review an acceptable COI. Name as additional insured: Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers; Vietnamese American Community of Sacramento (VACOS); and Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host. Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS, 9950 Elk Grove-Florin Road, Elk Grove, CA 95624. Guidelines: eglny.com/vendors.

Insurance — all other vendors. By signing this vendor agreement, you confirm that you carry your own general liability insurance covering your booth, products, staff, and volunteers at the festival.

Table and chairs. Each paid booth includes one standard table and two chairs, set up and torn down by festival volunteers. Tent / canopy is not included; bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt). Extra furniture beyond the standard kit is BYO.

Hours, load-in, and tear-down. Vendor hours are 11:00 AM–7:00 PM on Saturday, Feb 13 and Sunday, Feb 14. Load-in is Friday, Feb 12, 2027, and tear-down starts after 7:00 PM Sunday, Feb 14; exact load-in and tear-down times will be in your acceptance email and vendor packet. Follow them and the directions of festival staff.