Granbury Harvest Moon Festival 2026

HARVEST MOON FESTIVAL OF THE ARTS

Makers & Farmers Market Vendor Application, Rules & Agreement
October 23–25, 2026

Historic Granbury Square | Granbury, Texas

Presented by the Historic Granbury Merchants Association (HGMA)

By submitting this application, the applicant acknowledges and agrees to all festival requirements, policies, terms, and conditions outlined below.

1. EVENT OVERVIEW & ACCEPTED VENDORS
The Harvest Moon Festival of the Arts is a curated fall festival featuring fine art, handmade goods, locally produced products, farmers market offerings, food, beverages, and live entertainment.

The Makers & Farmers Market is a designated section of the festival that complements the juried fine arts exhibition.

This application is exclusively for the following vendor categories:

Handmade & Makers

Original handcrafted goods
Handmade home décor and gifts
Candles, floral designs, and artisan products
Other original handmade creations
Farmers Market

Locally grown produce
Fresh flowers and plants
Honey, jams, baked goods, and farm-produced products
Other approved locally made or grown products
Food & Beverage

Food trucks and food trailers
Specialty food vendors
Desserts and baked goods
Specialty beverages and approved beverage vendors
Mass-produced merchandise, resale products, traditional boutique merchandise, and unapproved products are not permitted.

All products must be accurately represented in the application. HGMA reserves the right to prohibit any merchandise not disclosed or approved during the application process.

2. APPLICATION & ACCEPTANCE POLICY
APPLICATION DOES NOT GUARANTEE ACCEPTANCE.

Submission of an application does not guarantee participation in the event.

Vendor selections are made at the sole discretion of HGMA based on product quality, originality, vendor presentation, product variety, available space, event needs, and overall festival goals.

HGMA reserves the right to accept or deny any application, exhibitor, vendor, product, display, or activity at its sole discretion, with or without explanation.

HGMA may limit the number of vendors offering similar products to maintain a balanced and diverse marketplace.

3. PAYMENT AUTHORIZATION
If an application is approved, the payment method provided during the application process may be charged for the applicable booth fee unless alternate payment arrangements or a payment plan have been approved in advance by HGMA.

Any additional fees, including electrical service, must be selected and paid as required.

Approval of an application does not guarantee a specific booth location or access to electricity.

4. VENDOR LOCATIONS & BOOTH ASSIGNMENTS
Handmade, Makers & Farmers Market Vendors will be located in the Plaza area of Historic Granbury Square.

Food & Beverage Vendors will be assigned designated locations throughout the festival grounds.

All booth locations are assigned solely by HGMA.

Special placement requests may be considered but are not guaranteed.

HGMA reserves the right to adjust booth assignments, layouts, or vendor locations at any time when necessary for event operations, safety, or festival needs.

Vendors may not relocate, exchange, or expand their assigned booth space without prior approval.

5. WHITE TENT REQUIREMENT – MANDATORY
THIS IS A WHITE-TENT-ONLY EVENT.

All vendors using canopy tents must provide a SOLID WHITE TENT.

Colored tents are prohibited.
Patterned tents and non-white canopies are prohibited.
All canopy tents must be solid white.
Vendors must provide their own tents, tables, chairs, displays, and equipment.
Tents must be properly secured with appropriate weights.
Vendors must maintain a clean, safe, and professional booth appearance.
NO EXCEPTIONS WILL BE MADE TO THE WHITE-TENT REQUIREMENT.

Vendors arriving with a non-white tent will not be permitted to set up or participate. Failure to comply may result in removal without refund.

This requirement applies to canopy tents and does not require self-contained food trucks or trailers to use a tent.

6. FESTIVAL HOURS
Friday, October 23: 4:00 PM – 10:00 PM

Saturday, October 24: 10:00 AM – 10:00 PM

Sunday, October 25: 10:00 AM – 4:00 PM

The festival will remain open during these hours, with evening entertainment and activities scheduled on Friday and Saturday.

7. REQUIRED VENDOR HOURS
Friday, October 23: 4:00 PM – 7:00 PM

Saturday, October 24: 10:00 AM – 7:00 PM

Sunday, October 25: 10:00 AM – 4:00 PM

All vendors must be fully set up, staffed, and operational during the required vendor hours.

Vendors are welcome and encouraged to remain open until 10:00 PM on Friday and Saturday to take advantage of evening entertainment and shopping opportunities.

EARLY BREAKDOWN IS NOT PERMITTED DURING REQUIRED VENDOR HOURS.

Vendors who leave early without HGMA authorization may be permanently disqualified from participating in future HGMA events.

Vendors who choose to remain open beyond required vendor hours must follow all applicable safety and event procedures.

8. LOAD-IN, LOAD-OUT & PARKING
Specific load-in times, assigned booth locations, check-in procedures, parking instructions, and additional setup information will be provided to approved vendors before the event.

Vendors agree to follow all HGMA instructions regarding:

Vendor check-in and assigned locations
Load-in and setup procedures
Vehicle access and unloading
Vendor parking
Emergency access and fire lanes
Breakdown and load-out procedures
Vehicles and trailers may not block emergency access routes, pedestrian walkways, or other vendor spaces.

Vendors may not begin early breakdown or move vehicles into restricted festival areas without authorization.

9. VENDOR EQUIPMENT & RESPONSIBILITIES
Vendors are responsible for providing all equipment necessary for their operations, including:

Approved white canopy tents, when applicable
Tables, chairs, and merchandise displays
Tent weights and securing equipment
Extension cords and approved electrical equipment
Lighting and battery-operated power sources
Supplies, inventory, and operational equipment
Vendors must keep all equipment and merchandise within their assigned space.

Booths must remain clean, attractive, and free of safety hazards throughout the event.

10. TENT LIGHTING & ELECTRICAL SERVICE
Because the festival continues into the evening and daylight will fade before closing, HGMA strongly recommends that all tent vendors provide lighting inside their booths.

Battery-operated or rechargeable LED lights, string lights, and other safe lighting options are encouraged.

ELECTRICAL SERVICE – EXTREMELY LIMITED

Electrical access is extremely limited.
Electricity must be requested and purchased in advance through the application process.
Electrical service is available on a first-come, first-served basis, subject to availability and HGMA approval.
Electricity is not guaranteed.
Vendors may not connect to unauthorized electrical outlets.
Vendors are encouraged to use rechargeable or battery-operated lighting whenever possible.

FOOD TRUCK & FOOD TRAILER POWER – MANDATORY

All food trucks and food trailers must provide their own power.

Food trucks and trailers must be fully self-sufficient.
ONLY WHISPER-QUIET GENERATORS ARE PERMITTED.
Loud or traditional open-frame generators are prohibited.
Food trucks and trailers may not rely on festival-provided electrical connections.
Generators must be operated safely and in compliance with applicable fire and safety regulations.
HGMA reserves the right to require a vendor to discontinue use of any generator or electrical equipment deemed unsafe or excessively loud.

11. SALES TAX ID REQUIREMENTS – MANDATORY
ALL VENDORS MUST SUBMIT THEIR SALES TAX ID INFORMATION OR APPLICABLE EXEMPTION DOCUMENTATION BEFORE THE EVENT.

Vendors required to hold a Texas Sales and Use Tax Permit must provide valid permit information to HGMA.
Vendors holding a Sales Tax Permit must display their permit at their booth or vending location throughout the festival.
Vendors legally exempt from sales tax permitting requirements must provide applicable exemption information.
All required tax information must be submitted before vendors are permitted to set up.
Vendors are responsible for collecting and remitting all applicable sales taxes.
Failure to submit the required tax information before the festival may result in denial of participation without refund.

12. FOOD VENDOR, FOOD TRUCK & SAMPLING REQUIREMENTS – MANDATORY
ALL VENDORS SELLING, SERVING, PREPARING, OR DISTRIBUTING FOOD OR BEVERAGE SAMPLES MUST PROVIDE ALL APPLICABLE PERMITS, LICENSES, INSURANCE, AND FOOD SAFETY DOCUMENTATION BEFORE THE EVENT.

FOOD TRUCKS & FOOD TRAILERS

Food trucks and food trailers must provide:

Current Texas Department of State Health Services (DSHS) Mobile Food Vendor License, as applicable.
During the licensing transition, existing local licensing documentation and proof of a submitted and paid DSHS application may be accepted where permitted by applicable regulations.
Current General Liability Insurance documentation.
Current Food Manager and/or Food Handler certifications, as applicable.
Any additional permits or documentation required by the City of Granbury or other applicable authorities.

FOOD VENDORS, COTTAGE FOOD VENDORS & SAMPLING

These requirements apply to vendors selling or distributing packaged foods, baked goods, candy, specialty foods, beverages, or food and beverage samples.

Vendors must obtain all applicable temporary or daily food permits required by the appropriate permitting authority.
Vendors offering food or beverage samples must obtain any required sampling or temporary food permits before distributing samples.
Cottage food vendors must comply with applicable Texas Cottage Food Law requirements, including applicable training and labeling requirements.
All required food safety certifications and permit documentation must be submitted to HGMA before the festival.
Food vendors may be subject to inspections by applicable health and safety officials.
IMPORTANT: NO EXCEPTIONS TO LEGALLY REQUIRED DOCUMENTATION.

Vendors who fail to provide required documentation may not be permitted to set up, sell, serve, or distribute food or beverage samples.

It is each vendor's responsibility to determine which permits, licenses, and exemptions apply to their specific operation and ensure all required documentation remains valid throughout the event.

13. COMPLIANCE WITH LAWS & SAFETY REQUIREMENTS
Vendors agree to comply with all applicable federal, state, and local laws, regulations, permits, licenses, health codes, tax requirements, and fire safety regulations.

Vendors are responsible for ensuring their merchandise, food, beverages, displays, equipment, and operations comply with applicable requirements.

HGMA reserves the right to require the correction or removal of any unsafe, prohibited, or noncompliant item, equipment, or activity.

14. INSURANCE & LIABILITY
Vendors assume responsibility for their own property, merchandise, equipment, employees, volunteers, contractors, helpers, and booth operations.

Vendors are responsible for securing and protecting their merchandise, money, supplies, vehicles, trailers, and personal property before, during, and after the festival, including overnight.

Any insurance specifically required for a vendor's category or operation must be maintained and submitted as directed by HGMA.

15. LIABILITY, RELEASE & INDEMNIFICATION
Each Vendor is solely responsible for the operation of their booth, merchandise, equipment, employees, helpers, contractors, and interactions with customers during any event produced or managed by the Historic Granbury Merchants Association ("HGMA").

Vendors are responsible for ensuring that all products, food, beverages, displays, equipment, and other items offered or used within their booth are safe, properly maintained, and compliant with all applicable laws, regulations, permits, and event requirements.

HGMA, its officers, directors, employees, volunteers, contractors, representatives, sponsors, and the owners or operators of any property or venue used for an HGMA event are not responsible for injury, loss, theft, or damage arising from the Vendor's use of tents, canopies, umbrellas, tables, displays, signs, electrical equipment, merchandise, vehicles, trailers, or any other equipment or property associated with the Vendor's participation, except to the extent liability cannot legally be excluded.

Vendors acknowledge that participation in an outdoor or public event involves inherent risks, including but not limited to severe weather, wind, rain, extreme temperatures, fire, theft, vandalism, accidents, power outages or electrical interruptions, falling or damaged equipment, acts of third parties, and other circumstances beyond HGMA's reasonable control.

HGMA may provide security, event personnel, traffic controls, or other safety measures; however, the presence of such measures does not constitute a guarantee of security or protection.

Vendors remain responsible for securing and protecting their merchandise, equipment, money, vehicles, trailers, supplies, and personal property before, during, and after the event, including overnight when applicable.

RELEASE AND INDEMNIFICATION

To the fullest extent permitted by law, the Vendor voluntarily assumes the risks associated with participation in the event and agrees to release, indemnify, defend, and hold harmless the Historic Granbury Merchants Association (HGMA), its officers, directors, employees, volunteers, contractors, representatives, sponsors, participating property owners, venue owners/operators, and other parties involved in producing or managing the event from claims, demands, actions, damages, losses, liabilities, costs, and expenses, including reasonable attorney's fees and court costs, arising from or related to the Vendor's participation in the event, booth operations, merchandise, products, equipment, employees, helpers, contractors, or activities.

This release includes claims involving bodily injury, illness, death, property damage, theft, or other loss occurring before, during, or after the event, except to the extent that liability cannot legally be waived or limited under applicable law.

By submitting an application, paying applicable event fees, signing the Vendor Agreement, or participating in an HGMA event, the Vendor acknowledges that they have read, understand, and voluntarily agree to these terms.

16. VENDOR CONDUCT
All vendors are expected to conduct themselves professionally and respectfully toward festival attendees, neighboring vendors, volunteers, staff, merchants, and event organizers.

Disruptive, unsafe, threatening, offensive, or inappropriate behavior will not be tolerated.

HGMA reserves the right to remove any vendor whose conduct is deemed inconsistent with festival policies, public safety, or the goals of the event.

No refund will be issued if removal is necessary due to a vendor's violation of event rules.

Vendors who leave or break down before the end of required vendor hours without HGMA authorization may be permanently disqualified from future HGMA events.

17. BOOTH APPEARANCE & OPERATIONS
Vendors must maintain a clean, safe, attractive, and professional booth throughout the festival.

All merchandise and displays must remain within the assigned booth boundaries.

Vendors must properly dispose of trash and keep their booth areas clean.

All tents, signs, decorations, and equipment must be properly secured.

Vendors must remain operational during all required vendor hours unless otherwise approved by HGMA.

HGMA reserves the right to require changes to displays or equipment that are unsafe, inappropriate, or inconsistent with festival standards.

18. CANCELLATION & REFUND POLICY
Vendor cancellations must be submitted in writing within 10 days prior to the event.

Refunds, if any, will be issued according to HGMA's published cancellation policy.

No refunds will be issued due to weather, acts of God, emergencies, or circumstances beyond HGMA's control unless otherwise determined by HGMA.

Failure to comply with vendor requirements, including tent color, required documentation, approved merchandise, or event policies, may result in removal or denial of participation without refund.

19. WEATHER POLICY
HARVEST MOON FESTIVAL OF THE ARTS IS A RAIN-OR-SHINE EVENT.

Vendors are responsible for preparing for outdoor weather conditions, including wind, rain, heat, or cold.

Vendors must properly secure their tents, displays, merchandise, and equipment.

HGMA reserves the right to modify festival operations, adjust schedules, postpone, suspend, or cancel the event due to severe weather, emergencies, or safety concerns.

20. PHOTOGRAPHS & MARKETING
By participating in the festival, vendors grant HGMA permission to photograph, film, or record their booth, merchandise, displays, employees, and activities for promotional, marketing, social media, advertising, and archival purposes without compensation.

21. EVENT RULES & OPERATIONAL POLICIES
Vendors agree to follow all HGMA instructions and operational requirements provided before and during the festival.

These include, but are not limited to:

Load-in and load-out procedures
Assigned booth locations
Parking and vehicle restrictions
Fire and emergency access
Electrical and generator requirements
Tent and display requirements
Health and safety regulations
Required vendor operating hours
Approved products and vendor categories
Failure to comply may result in removal from the festival without refund and may affect eligibility for future HGMA events.

22. POLICY CHANGES
HGMA reserves the right to amend event policies, procedures, schedules, vendor locations, booth assignments, and operational requirements when necessary for the safety, organization, and success of the festival.

Vendors agree to comply with updated event instructions communicated by HGMA.

23. VENDOR ACKNOWLEDGMENT & AGREEMENT
BY CHECKING THE AGREEMENT BOX AND SUBMITTING THIS APPLICATION, I ACKNOWLEDGE AND AGREE THAT:

I have read and understand all vendor rules, requirements, policies, and terms outlined above.
I understand that submitting an application does not guarantee acceptance.
I agree to comply with the mandatory white-tent requirement if using a canopy tent.
I agree to operate during all required vendor hours.
I understand that electrical service is limited and must be purchased in advance.
If operating a food truck or food trailer, I agree to provide my own power using only an approved whisper-quiet generator.
I agree to submit all applicable Sales Tax Permit information, food permits, licenses, insurance documentation, and required certifications before the event.
I understand that all merchandise and products must be approved by HGMA.
I understand that failure to comply with festival requirements may result in denial of participation or removal without refund.
I acknowledge the risks associated with participating in an outdoor public event.
I agree to the liability, release, and indemnification provisions contained in this agreement, to the fullest extent permitted by law.

I CERTIFY THAT I HAVE READ, UNDERSTAND, AND VOLUNTARILY AGREE TO ALL TERMS AND CONDITIONS OF THIS VENDOR AGREEMENT.

Historic Granbury Merchants Association (HGMA)

Harvest Moon Festival of the Arts | October 23–25, 2026

By submitting this application, the applicant acknowledges and agrees to the following terms and conditions:

Application Does Not Guarantee Acceptance
- Submission of an application does not guarantee acceptance into the event. 

• Vendor selections are made at the sole discretion of HGMA based on event needs, product variety, available space, and overall event goals. 

Right of Refusal
HGMA reserves the right to accept or deny any application, exhibitor, vendor, product, display, or activity at its sole discretion, with or without explanation.

Payment Authorization
If your application is approved, the payment method provided on your application may be charged for the applicable booth fee unless prior arrangements have been made and approved by HGMA for an alternate payment method or payment plan.

Booth Assignment
Booth locations are assigned solely by HGMA. Requests may be considered but are not guaranteed. Booth assignments may change if necessary for event operations.

Vendor Responsibility
Vendors are responsible for providing their own booth setup, displays, equipment, tables, chairs, tents, extension cords, lighting, and any other items necessary for their operation unless otherwise specified.

Compliance with Laws
Vendors agree to comply with all applicable federal, state, and local laws, regulations, permits, licenses, health codes, tax requirements, and fire safety regulations.

Insurance & Liability
Vendors assume all responsibility for their property, merchandise, employees, volunteers, and guests. HGMA, its officers, board members, volunteers, sponsors, partners, and the City of Granbury shall not be held liable for any loss, theft, damage, injury, or claim arising from participation in the event.

LIABILITY, RELEASE AND INDEMNIFICATION

Each Vendor is solely responsible for the operation of their booth, merchandise, equipment, employees, helpers, contractors, and interactions with customers during any event produced or managed by the Historic Granbury Merchants Association (“HGMA”). Vendors are responsible for ensuring that all products, food, beverages, displays, equipment, and other items offered or used within their booth are safe, properly maintained, and compliant with all applicable laws, regulations, permits, and event requirements.

HGMA, its officers, directors, employees, volunteers, contractors, representatives, sponsors, and the owners or operators of any property or venue used for an HGMA event are not responsible for injury, loss, theft, or damage arising from the Vendor’s use of tents, canopies, umbrellas, tables, displays, signs, electrical equipment, merchandise, vehicles, trailers, or any other equipment or property associated with the Vendor’s participation.

Vendors acknowledge that participation in an outdoor or public event involves inherent risks, including but not limited to severe weather, wind, rain, extreme temperatures, fire, theft, vandalism, accidents, power outages or electrical interruptions, falling or damaged equipment, acts of third parties, and other circumstances beyond HGMA’s reasonable control.

HGMA may provide security, event personnel, traffic controls, or other safety measures; however, the presence of such measures does not constitute a guarantee of security or protection. Vendors remain responsible for securing and protecting their merchandise, equipment, money, vehicles, trailers, supplies, and personal property before, during, and after the event, including overnight when applicable.

To the fullest extent permitted by law, the Vendor voluntarily assumes the risks associated with participation in the event and agrees to release, indemnify, defend, and hold harmless the Historic Granbury Merchants Association (HGMA), its officers, directors, employees, volunteers, contractors, representatives, sponsors, participating property owners, venue owners/operators, and other parties involved in producing or managing the event from claims, demands, actions, damages, losses, liabilities, costs, and expenses, including reasonable attorney’s fees and court costs, arising from or related to the Vendor’s participation in the event, booth operations, merchandise, products, equipment, employees, helpers, contractors, or activities.

This release includes claims involving bodily injury, illness, death, property damage, theft, or other loss occurring before, during, or after the event, except to the extent that liability cannot legally be waived or limited under applicable law.

By submitting an application, paying applicable event fees, signing the Vendor Agreement, or participating in an HGMA event, the Vendor acknowledges that they have read, understand, and voluntarily agree to these terms.

Conduct
Vendors are expected to conduct themselves professionally and respectfully toward attendees, neighboring vendors, volunteers, staff, and event organizers. HGMA reserves the right to remove any vendor whose conduct is deemed disruptive, unsafe, offensive, or inconsistent with the goals of the event. No refund will be issued if removal is necessary. Leaving early will result in permanent removal from all future events with HGMA. 

Booth Appearance
Vendors agree to maintain a clean, safe, and professional booth space throughout the duration of the event. Booths must remain fully operational during official event hours unless otherwise approved.

Cancellation & Refund Policy
Vendor cancellations must be submitted in writing. Refunds, if any, will be issued according to HGMA's published cancellation policy. No refunds will be issued due to weather, acts of God, emergencies, or circumstances beyond HGMA's control unless otherwise determined by HGMA.

Weather Policy
Our events are rain-or-shine. Vendors are responsible for preparing for weather conditions, including wind, rain, heat, or cold. HGMA reserves the right to modify, postpone, or cancel the event due to severe weather or safety concerns.

Photographs & Marketing
By participating, vendors grant HGMA permission to photograph and record their booth, products, employees, and displays for promotional, marketing, and archival purposes without compensation.

Event Rules
Vendors agree to follow all event instructions, load-in/load-out procedures, parking requirements, safety guidelines, and operational policies provided by HGMA before and during the event.

Policy Changes
HGMA reserves the right to amend event policies, procedures, schedules, or booth assignments if necessary to ensure the safety and success of the event.

Agreement
By checking the agreement box and submitting this application, I certify that I have read, understand, and agree to abide by all terms and conditions listed above. I understand that failure to comply with these terms may result in removal from the event without refund and may affect eligibility for future HGMA events.