Food Truck Vendor Application

HALLOWFEST — FOOD TRUCK VENDOR APPLICATION
We’re looking for local businesses, makers, artists, retailers, creators, and unique vendors to join us at HallowFest at You42 Studios.

General vendor spaces are intended for businesses selling food, snacks, and drinks out of a truck/trailer that fit the Halloween and community festival atmosphere.

Vendor Requirements:

10x10+ vendor space provided
Vendors provide their own trailer, tent, tables, chairs, displays, lighting, and booth equipment
Halloween-themed booth décor is required
Vendors are encouraged to dress in costume
Vendors are responsible for their own sales, payment processing, inventory, and applicable permits/licenses
No open flames or hazardous materials
Electricity is limited and not guaranteed; vendors should plan to operate independently
Vendors must remain within their assigned footprint and keep walkways clear
Vendors are responsible for setup, maintaining their booth throughout the event, and complete breakdown/cleanup

Event Hours:
3 PM – 8 PM: Kid-Friendly HallowFest (VENDORS)
8 PM – 2 AM: Adult-Oriented Halloween Experience — parental guidance recommended

Selected vendors will receive additional information regarding arrival times, parking, load-in, setup, breakdown, and assigned booth locations prior to the event.

Applications are reviewed to ensure a balanced mix of vendors. Submitting an application does not guarantee acceptance.

HALLOWFEST AT YOU42 STUDIOS

VENDOR TERMS & CONDITIONS

Event: HallowFest at You42 Studios
Organizer: Goin’ Social Events
State of Governing Law: Georgia

By submitting a vendor application, accepting a vendor invitation, submitting payment, or otherwise confirming participation in HallowFest, the applicant/vendor (“Vendor”) acknowledges that they have read, understood, and agreed to be legally bound by these General Vendor Terms & Conditions (“Agreement”).

This Agreement applies to the Vendor, its owners, employees, representatives, contractors, assistants, and anyone acting on the Vendor’s behalf at the event.

1. VENDOR SPACE
Vendor will be provided the vendor space specifically assigned by Goin’ Social Events (“Organizer”). Unless otherwise stated in writing, a standard vendor space consists of a 10' x 10' footprint.

Vendor is responsible for providing all equipment necessary to operate its booth, including, but not limited to:

Tent/canopy
Tables and chairs
Displays and shelving
Lighting
Extension cords and power strips
Merchandise and inventory
Payment-processing equipment
Signage and promotional materials
Any other equipment necessary for operation
Vendor may not exceed its assigned footprint or obstruct aisles, entrances, exits, fire lanes, neighboring vendors, or other event areas.

The Organizer reserves the right to relocate Vendor's assigned space when reasonably necessary for event operations, safety, crowd flow, venue requirements, weather, production requirements, or other logistical considerations.

2. VENDOR FEES
All vendor fees must be paid in full by the deadline established by the Organizer.

Payment of the vendor fee reserves the Vendor's participation and assigned space at the event. Vendor fees are not based on, and do not constitute payment for, a guaranteed number of attendees, customers, leads, impressions, sales, revenue, or profit.

Vendor understands and agrees that the Organizer does not guarantee any particular level of event attendance, customer traffic, sales, revenue, exposure, or return on investment.

3. NO GUARANTEE OF SALES OR ATTENDANCE
Vendor expressly acknowledges that participation in HallowFest is a business opportunity involving inherent commercial risk.

The Organizer makes no representation or guarantee regarding:

Total event attendance
Number of attendees visiting the vendor area
Customer traffic
Vendor sales
Vendor revenue
Vendor profit
Number of transactions
Consumer interest
Weather-related attendance
Event exposure
Social media exposure
Advertising reach
Conversion rates
Sales leads
Return on investment
Low attendance, reduced customer traffic, poor weather, unfavorable economic conditions, competing events, consumer spending behavior, changes in the market, or Vendor's failure to generate sales do not constitute grounds for a refund, credit, reimbursement, or chargeback.

Vendor accepts responsibility for its own business decisions and financial risk associated with participating in the event.

4. NO REFUNDS FOR LOW SALES OR LOW ATTENDANCE
Vendor understands and agrees that no refund will be issued because of low sales, low attendance, low traffic, unfavorable sales conditions, weather, customer preferences, or Vendor's failure to achieve its expected revenue.

The Organizer's decision to hold the event constitutes fulfillment of the Vendor's reserved participation opportunity, subject to the terms of this Agreement.

5. EVENT CANCELLATION OR MODIFICATION BY ORGANIZER
The Organizer reserves the right to modify, postpone, relocate, shorten, reschedule, or cancel the event when reasonably necessary due to circumstances including, but not limited to:

Severe weather
Natural disasters
Government restrictions or orders
Venue issues
Safety concerns
Utility failures
Public emergencies
Acts of God
Fire
Flood
Power outages
Security concerns
Labor disruptions
Unforeseen operational circumstances
Force majeure events
Circumstances outside the reasonable control of the Organizer
If the event is cancelled or materially altered, the Organizer may, at its reasonable discretion, provide a rescheduled event date, credit, partial refund, full refund, or other remedy depending on the circumstances, expenses incurred, venue policies, third-party costs, and applicable law.

The Organizer is not responsible for Vendor's travel expenses, lodging, inventory purchases, staffing costs, payroll, lost wages, lost profits, anticipated profits, lost sales, transportation costs, advertising expenses, or other indirect or consequential losses resulting from cancellation, postponement, modification, or relocation of the event.

6. FORCE MAJEURE
Neither party shall be liable for failure or delay in performance caused by circumstances beyond its reasonable control, including acts of God, severe weather, natural disasters, governmental actions, civil disturbances, war, terrorism, fire, flood, epidemic or pandemic conditions, utility failure, venue closure, transportation disruption, or other similar events.

The Organizer shall have reasonable discretion to determine whether an event may safely and practically proceed.

7. VENDOR CANCELLATION
Vendor cancellations must be submitted in writing to the Organizer.

Unless the Organizer expressly agrees otherwise in writing, vendor fees are non-refundable after payment and confirmation of participation, except where a refund is expressly required by applicable law or provided by the Organizer under these Terms.

Failure to attend the event does not automatically entitle Vendor to a refund.

A Vendor who fails to appear, arrives after the designated setup period, leaves before the approved breakdown time, or otherwise abandons its space may forfeit its vendor fee and may be denied participation in future Organizer events.

8. SETUP AND LOAD-IN
Vendor must comply with all assigned load-in and setup times.

Vendor must be completely set up and ready to operate by the required opening time unless otherwise approved by the Organizer.

Late arrivals may be denied entry or may lose their assigned space without refund if the delay creates operational, safety, or crowd-flow concerns.

Vendor vehicles must be moved to designated parking areas immediately after unloading unless otherwise instructed.

9. BREAKDOWN AND CLEANUP
Vendor may not begin breaking down its booth before the officially designated vendor breakdown time without written approval from the Organizer.

Early breakdown may negatively affect neighboring vendors, attendees, event operations, and the overall guest experience.

Vendor must remove all merchandise, equipment, trash, materials, displays, and personal property from its assigned space.

Vendor is responsible for leaving its space in substantially the same condition in which it was provided.

The Organizer may charge Vendor for reasonable costs associated with damage, excessive trash, abandoned property, or cleanup caused by Vendor.

10. ELECTRICITY
Electricity may be available at the venue but is limited and not guaranteed.

Power availability may be provided on a first-come, first-served basis and may be affected by venue capacity, electrical demand, outages, weather, equipment failure, or other circumstances.

Vendor should plan to operate without electricity.

The Organizer does not guarantee that electrical service will remain available throughout the event.

Vendor is responsible for bringing any necessary extension cords, power strips, adapters, battery backups, or other equipment.

11. FOOD, BEVERAGE, AND CONSUMABLE PRODUCTS
General vendors may not sell food or beverages unless specifically approved in writing by the Organizer.

Approved food and beverage vendors are responsible for obtaining and maintaining all licenses, permits, inspections, certifications, insurance, and approvals required by federal, state, county, city, venue, or health authorities.

Vendor is solely responsible for the safe preparation, storage, handling, labeling, and sale of food or consumable products.

12. ALCOHOL
Vendor may not sell, distribute, or provide alcoholic beverages unless expressly authorized by the Organizer and all applicable licenses, permits, venue requirements, and laws have been satisfied.

13. PROHIBITED PRODUCTS AND ACTIVITIES
Vendor may not sell, display, distribute, promote, or provide any product or service that the Organizer determines is illegal, unsafe, inappropriate, offensive, hazardous, or inconsistent with the event or venue.

Prohibited items may include, without limitation:

Illegal drugs or controlled substances
Weapons or prohibited items
Explosives
Hazardous chemicals
Counterfeit merchandise
Stolen merchandise
Obscene or unlawful material
Products prohibited by the venue
Items that create an unreasonable safety hazard
Items that violate another party's intellectual property rights
The Organizer may require removal of any product, display, signage, activity, or promotional material that violates these Terms or presents a safety, legal, reputational, or operational concern.

14. INTELLECTUAL PROPERTY
Vendor represents that it has the legal right to sell, display, advertise, reproduce, distribute, or otherwise use all products, images, logos, trademarks, artwork, music, photographs, designs, and other intellectual property used in connection with its booth.

Vendor agrees not to sell counterfeit or unauthorized merchandise.

Vendor is solely responsible for claims arising from its alleged infringement of another party's intellectual property rights.

15. INSURANCE AND BUSINESS COMPLIANCE
Vendor is solely responsible for maintaining any insurance coverage appropriate or required for its business and participation in the event.

If the Organizer, venue, or applicable authority requires a certificate of insurance (“COI”), Vendor must provide it by the requested deadline.

Vendor is independently responsible for complying with all applicable federal, Georgia, county, and municipal laws, regulations, licenses, permits, tax obligations, health requirements, and business requirements applicable to its activities.

16. INDEPENDENT CONTRACTOR
Vendor is an independent business and is not an employee, agent, partner, joint venturer, franchisee, or representative of Goin’ Social Events, You42 Studios, or the event venue.

Nothing in this Agreement creates a partnership, employment relationship, joint venture, or agency relationship.

Vendor is solely responsible for its employees, contractors, assistants, payroll, taxes, insurance, and business operations.

17. LOSS, THEFT, OR DAMAGE TO PROPERTY
Vendor is solely responsible for its merchandise, money, equipment, displays, vehicles, personal property, and other belongings.

The Organizer, venue, and their respective owners, officers, employees, contractors, agents, and representatives are not responsible for loss, theft, disappearance, or damage to Vendor's property, except to the extent caused by conduct for which liability cannot lawfully be waived.

Vendor should not leave cash, valuables, or unsecured merchandise unattended.

18. PERSONAL INJURY AND PROPERTY DAMAGE
Vendor assumes responsibility for its booth, equipment, displays, products, employees, contractors, and activities.

Vendor is responsible for ensuring that its booth and operations do not create an unreasonable risk of injury or property damage.

Vendor shall be responsible for damage caused by Vendor, its employees, representatives, contractors, guests, equipment, products, or activities to the event venue, Organizer property, another vendor's property, or third-party property, subject to applicable law.

19. INDEMNIFICATION
To the fullest extent permitted by Georgia law, Vendor agrees to defend, indemnify, and hold harmless Goin’ Social Events, its owners, officers, employees, agents, contractors, representatives, affiliates, event partners, sponsors, and venue partners from claims, damages, losses, liabilities, costs, and reasonable attorneys' fees arising out of or relating to:

Vendor's participation in the event;
Vendor's products or services;
Vendor's negligence, misconduct, or violation of law;
Vendor's employees, contractors, representatives, or guests;
Vendor's booth, equipment, displays, or activities;
Alleged intellectual property infringement by Vendor; or
Vendor's breach of this Agreement.
This provision does not require Vendor to indemnify any party to the extent prohibited by applicable law or for that party's sole negligence or willful misconduct.

20. LIMITATION OF LIABILITY
To the fullest extent permitted by law, the Organizer shall not be liable for Vendor's indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, lost sales, lost business opportunities, lost revenue, loss of goodwill, travel expenses, staffing expenses, inventory expenses, or anticipated profits.

Nothing in this Agreement is intended to waive liability that cannot legally be waived under applicable law.

21. VENDOR CONDUCT
Vendor and Vendor personnel must conduct themselves professionally and respectfully.

Harassment, discrimination, threats, fighting, intoxication, disruptive conduct, unsafe conduct, excessive noise, or inappropriate behavior may result in immediate removal from the event.

A Vendor removed for misconduct may forfeit its vendor fee and may be prohibited from participating in future events.

22. COMPLIANCE WITH VENUE RULES
Vendor agrees to comply with all rules, policies, safety procedures, and reasonable instructions issued by the venue and Organizer.

Venue rules are incorporated into these Terms by reference when provided to Vendor.

Failure to follow venue rules may result in removal without refund.

23. MARKETING AND EVENT PROMOTION
The Organizer may promote