Santa's World Market Vendor Application

Join us for our Christmas Around the World Electric Light Parade & Christmas Kick-Off Celebration on November 21st for an evening filled with holiday magic, family fun, and community spirit!

As a vendor, you’ll be part of Santa’s World Market, a festive marketplace where guests can shop local businesses, discover unique gifts, enjoy delicious treats, and experience the sights and sounds of the holiday season.

✨ Event Date: November 21st
✨ Event Time: 4:30 PM – 9:00 PM
✨ Vendor Set-Up: Begins at 2:30 PM
✨ Location: Halagueno Arts Park 

Santa’s World Market will be a featured part of the celebration as families gather to kick off the Christmas season and enjoy the Christmas Around the World Electric Light Parade.

Come be part of the magic and share your business with our community at Santa's World Market! 

1. General Vendor Rules
 

Sales Reporting: MANDATORY. All vendors are required to report their earnings to the Event Coordinator. Individual vendor reports will remain confidential. Aggregate sales figures may be used for promotional, grant, and sponsorship purposes.

Handcrafted Items: All handcrafted items must be approved by Market Manager prior to sale. Previously used, second-hand, or mass-produced commercial/retail items are prohibited. Preference is given to high-quality handmade products, particularly those made with agricultural components.

Community Engagement: Family entertainment and educational displays may be included with prior approval from the Event Coordinator and Carlsbad MainStreet Executive Director.

Animal Sales: Vendors selling small farm animals must ensure humane handling, including proper hydration and safe transportation for customers. Prior approval from the Market Manager is required.

Applications & Permits: Vendors must complete and submit an application form. CMS reserves the right to approve or deny applications. All required licenses, registrations, and permits must be submitted and kept on file.

Nonprofit Participation: A limited number of nonprofit organizations may be granted booth space for informational purposes without a fee. If fundraising occurs, the standard booth fee will be applied. Proselytizing is prohibited.

Conduct: Vendors must treat others with courtesy and respect. The Event Coordinator will mediate conflicts should they arise.

2. Set Up and Clean Up
 

Booth Equipment: Vendors must provide their own canopy, tables, chairs, and setup materials. 

Check-In Process: The event coordinator will walk around before the event to check you in. 

Setup Time:

Set up will star on Halagueno at 3:00pm

All booths must be fully set up before the market opens.

Booth Spaces: We will have a map where spots will be assigned.

Parking: After unloading, vendors must move vehicles across the street to keep spaces available for customers.

Attendance: Vendors must be present at least 15 minutes before opening and should not leave booths unattended for long periods. CMS accepts no responsibility for unattended booths/stations.

No Smoking Policy: Smoking, vaping, and similar activities are prohibited within the Market area. Vendors must move at least 25 feet away. Non-compliance may result in removal.

Food Samples: Vendors must use gloves and proper tools to maintain hygiene and food safety.

Trash Removal: Vendors must clean their space and remove all trash at the end of the Market day.

Booth Setup Compliance: Booths must follow the layout directed by the Event Coordinator unless exceptions are approved.

5. Restrooms
 

Restrooms are available within a half-mile radius. Public restrooms are located behind Milton’s and Aquinos and should be used during Market hours. Vendors should direct customers to these facilities.

6. Compliance with Rules
 

Vendors will receive a copy of the rules and must comply.

Failure to comply may result in removal and/or denial of future participation.

Vendors must agree not to hold the Farmers’ Market organization, Carlsbad MainStreet, the City of Carlsbad, or Eddy County liable for damages related to their participation.

7. Adherence to State and Local Laws
 

Vendors must comply with all applicable laws and regulations. Local, state, and federal.

Produce sold by weight must use a calibrated scale or display a sign stating weights are approximate.

Vendors selling produce grown by others must display a Grower Proxy Form with local grower information.

All vendors (except produce-only vendors) must submit a valid City of Carlsbad business registration.

Vendors are responsible for reporting their own taxable income.

Food vendors must comply with all NMED food safety regulations, including wash station requirements for samples.