Vendor Application

We invite local businesses, organizations, makers, retailers, and community partners of all types to apply to be part of this festive community event.

This application is open to all business types, whether you are interested in selling products, promoting your business or services, sharing information, or simply connecting with the community.

Please complete the application below with information about your business or organization and what you plan to offer or showcase at the event. All applications will be reviewed by our event team, and selected participants will receive additional event details, including setup and load-in information, prior to the event.

We look forward to celebrating the holiday season with you!

By submitting an application, vendors acknowledge and agree to the following event guidelines. Submission of an application does not guarantee acceptance or participation in the event.

Vendor Selection & Approval
All vendor applications are subject to review and approval by event management. Vendors will be notified of their acceptance following the application review period.

Event management reserves the right to limit the number or type of vendors participating in the event in order to maintain an appropriate variety of offerings and overall event experience.

Vendors may only sell, distribute, or display the products and services described in their approved application. Any significant changes to offerings must be approved by event management in advance.

Vendor Space & Equipment

• Vendors are responsible for providing all equipment necessary for their space unless otherwise specifically communicated by event management. This may include tents, tables, chairs, signage, lighting, and other materials.
• All tents must be properly secured using approved weights. Stakes may not be driven into pavement, sidewalks, landscaping, or other event property.
• Vendor tents, displays, merchandise, signage, and equipment must remain within the assigned vendor space and may not obstruct sidewalks, fire lanes, neighboring vendors, or event pathways.
• Vendors are responsible for maintaining a clean and professional booth area throughout the event and for removing all materials and trash from their space at the conclusion of the event.

Setup, Event Hours & Breakdown

• Specific load-in, setup, and breakdown instructions will be provided to accepted vendors prior to the event.
• Vendors must be fully set up and ready to operate by the designated event start time. For the safety of event guests, vendors may not begin breaking down their booth prior to the designated breakdown time unless authorized by event management.
• Vendors will not be able to pull up to their spot, please bring necessary wagons or carts to transport your items. Event will be held on flat, level terrain. 
• No loading in permitted after 4PM. 

Electricity

• Electrical access is not guaranteed unless specifically confirmed in advance. Vendors requiring power must disclose their electrical needs as part of the application.
• Vendors may not connect to event power sources without authorization from event management. Any extension cords or electrical equipment supplied by the vendor must be appropriate for outdoor use and maintained in safe working condition.
• Use of generators is not permitted unless authorized by event management. 
• Limited quantity of power available - unavailable for purchase on event day. 

Food & Beverage Vendors

• Food and beverage vendors are responsible for obtaining and maintaining all licenses, permits, health department approvals, and certifications required for their operation.
• Food vendors must comply with all applicable health, fire, and safety requirements.
• Cooking on site is not permitted. 
• Food vendors requiring generator power may use a small, inverter generator. 
• Food vendors must set up within the alloted booth space. Food trucks and/or trailers that do not fit in the alloted booth space, may not be elligible. 

Sales & Taxes

• Vendors are solely responsible for collecting and remitting any applicable sales taxes and for complying with all applicable local, state, and federal requirements related to their business and sales.

Weather & Event Changes

• This is an outdoor event and will take place subject to weather and site conditions. Vendors should come prepared for seasonal weather conditions.
• Event management reserves the right to delay, modify, relocate, or cancel all or a portion of the event when necessary due to weather, emergencies, safety concerns, governmental requirements, or other circumstances beyond the event organizer's reasonable control.
• Vendors will be notified of significant event changes as soon as reasonably possible.
• Weather-related refunds are up to the discretion of the events team, and you will be notified of any changes to the schedule.

Cancellations

• If an accepted vendor is no longer able to participate, the vendor should notify event management as soon as possible.
• Failure to attend without notifying event management may be considered when reviewing applications for future events.

Safety & Conduct

• Vendors are expected to conduct themselves professionally and respectfully toward guests, event staff, other vendors, volunteers, and event partners.
• Event management reserves the right to require the removal of any merchandise, signage, display, activity, or equipment deemed unsafe, inappropriate, disruptive, or inconsistent with the nature of the event.
• Event management may require a vendor to discontinue participation if the vendor fails to comply with event guidelines or creates a safety or operational concern.

Responsibility & Liability

• Vendors are responsible for their own property, merchandise, equipment, employees, representatives, and activities during the event.
• The event organizer is not responsible for loss, theft, or damage to vendor property or merchandise.
• Vendors are responsible for any damage to event property resulting from their setup, equipment, operations, employees, or representatives.

Agreement

By submitting this application, I confirm that the information provided is accurate and that I have reviewed and agree to comply with the Gwinnett Glows Vendor Guidelines & Terms.

I understand that submitting an application does not guarantee acceptance into the event and that additional event-specific instructions may be provided to accepted vendors prior to the event.