Food/Beverage Vendors

We are looking for vendors to work our Halloween Fall Festival.

Vendor Terms & Conditions

By applying to be a food vendor at a Baltimore City Recreation & Parks event, you agree to the following terms and conditions:

1. Application & Selection Process

Submission of an application does not guarantee selection for the event.
BCRP will review all applications and select vendors based on event needs and menu diversity.
2. Health & Permit Requirements

All food vendors must obtain a one-day food permit from the Baltimore City Health Department.
Vendors are responsible for ensuring compliance with all health and safety regulations.
If approved, vendors must return to their application and upload a copy of their one-day food permit before the event.
Failure to provide proof of a valid permit may result in removal from the event without refund.
3. Vendor Promotion Requirements

Selected vendors must promote the event they are working across all their social media platforms and tag Baltimore City Recreation & Parks in their posts.
In return, Baltimore City Recreation & Parks will also promote participating vendors to highlight and support locally owned businesses.
4. Setup & Timeliness

Vendors must be fully set up and ready to operate at least one (1) hour before the event start time.
Late arrivals will be subject to an inconvenience fee, which must be paid before the vendor can be considered for future events.
5. Vendor Fees & Payment

Vendor fees are due immediately upon approved.
If payment is not received, the vendor will not be permitted to participate in the event.
6. Vendor Selection & Menu Requirements

Each event will feature 2-3 food vendors.
To ensure a diverse selection and avoid competition, vendors must submit a detailed menu with their application. BCRP reserves the right to limit similar offerings to maximize vendor success.
7. Vendor Responsibilities

Vendors are responsible for providing their own tables, chairs, and tents.
Vendors must maintain a clean and sanitary workspace throughout the event.
Vendors must fully clean their area and remove all trash after the event.
8. Event Logistics

Load-in packets will be sent one (1) week prior to the event.
Packets will include a map of the venue, parking instructions, and other essential details.
9. Compliance & Penalties

Failure to comply with these terms may result in removal from the event and disqualification from future      participation.
BCRP reserves the right to enforce all guidelines to ensure a smooth and successful event.
By applying, the vendor acknowledges and agrees to these terms.
Baltimore City Recreation & Parks reserves the right to modify these terms at any time.