Exhibitors

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT GATEWAY GAMEFEST.

1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled before the closing of the convention. Event organizers will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown before the close of the exhibition room.

2. Exhibitors must comply with all local, state, and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless Gateway Gamefest, and all affiliated companies of Gateway Gamefest staff members and workers against any loss, damage, theft, expenses, claims, or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in any event bearing the name Gateway Gamefest. Gateway Gamefest agrees to pay for overnight security in the main exhibit hall. Exhibitor is responsible for their security during show hours.

3. Exhibitor badges are non-transferable. They may not be sold or used as prizes or giveaways. Exhibitor personnel must wear official Show Exhibitor badges at all times during move-in, show days, and move-out. Please do not give Exhibitor Badges to anyone other than your full-time employees and remove all badges from the building when you leave on your last day there. 

4. Exhibitors are responsible for their booth staff. The exhibitor is responsible for all actions of his or her booth staff or anyone wearing their company exhibitor badge. Exhibitor booth personnel found in violation of policies will be removed, having their badge confiscated. Exhibitor staff misconduct can lead to the removal of the exhibitor from the exhibit floor without a refund. 

5. All vendors/exhibitors/artists hereby acknowledge that Gateway Gamefest is not responsible for and will NOT provide or maintain insurance coverage for vendors/exhibitors' persons or property, and it is the exhibiting party’s sole responsibility to obtain insurance covering loss.

6. Gateway Gamefest in no way endorses any artists, vendors, exhibitors’ merchandise, exhibits, views, beliefs, or actions. All artists, vendors, and exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions, and/or direction of Gateway Gamefest. Artists, vendors, or exhibitors do not represent Gateway Gamefest in any way.

7. All merchandise bought or sold at Gateway Gamefest is done strictly between artists/vendors/exhibitors and attendees/buyers, Gateway Gamefest is not a party to or responsible in any way for any transactions made between said parties.

8. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIVES, OTHER SHARP ITEMS, TASERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. 

9. NO VAPE, TOBACCO, CBD, OR ANY TYPE OF SMOKING-RELATED SALES ARE ALLOWED. 

10. No Bootleg DVDs, CDs, or other Bootleg audio / video media. Anyone selling unauthorized merchandise that infringes upon copyrights or licensing agreements will be asked to leave the show. Failure to abide by this rule will result in ejection from the event with no refund given.

11. No outside food or beverage vendors are allowed without pre-authorization from the event and the convention center. The Convention Center has an exclusive on food sales, and any food and beverage vendors will be required to negotiate an agreement with the event and venue prior to booth or space reservation. This applies to Food Trucks on the Convention Center property, inside and outside. Please reach out to our sales team if you are interested in space as a food/beverage vendor.

12. Adult materials must be either behind the table or if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered by local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund.

13. Exhibitors may not display foul language or other offensive slogans, memes, innuendo, or materials in their space. No symbols of hate or implied symbols of hate will be tolerated. Failure to comply is grounds for removal from the show without a refund.

14. No Live Animals. Exhibitors may not engage in the sale of live animals at the event.

15. Nudity is NOT allowed in the convention center under any circumstances.

16. No Bingo, Lottery type gaming (or gambling of any sort) is allowed.

17. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.

18. State tax is the responsibility of the artist/vendor to collect according to state laws.

19. No exhibit may be higher than 12’ without prior approval by Gateway Gamefest. All booth signage should be front-facing only. No exhibit may block or interfere with other exhibits or with the aisle space. Any damage caused to the building or its furnishings by the Artist/Exhibitor is the sole responsibility of the Artist/Exhibitor.

20. Abandoned Property: Any property not removed from the Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

21. Exhibitors hereby give permission to be photographed and recorded for any future Gateway Gamefest use.

22. No Standard Exhibitor is allowed to sublease its space without prior approval from Gateway Gamefest.

23. Exhibitors/Artists are not permitted to solicit or sell in any part of the convention besides directly in front of their immediate booth/table area.

24. Gateway Gamefest reserves the right to change, amend, and add to the rules and regulations of the show at any time. If new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

25. Gateway Gamefest reserves the right to immediately terminate any vendor that violates these terms and upon notice the vendor must immediately vacate the premises with all their property

For questions about vendor space, placement and availability, contact ______________