Vendor Application

Welcome to The Magical Market!!  Join us for the 'Be Our Guest:  Holiday Edition' market - a magically-inspired market in Palm Beach County, Florida to be held on December 6, 2026 at the Embassy Suites West Palm Beach.

The event will be an 'INDOOR' event. 

The Magical Market will operate rain or shine.  Vendor fees are non-refundable and non-transferrable to a future market date.

Terms & Conditions

This Vendor Agreement ("Agreement") is entered into by and between The Magical Market PBC ("Organizer"), and the undersigned vendor ("Vendor"). By signing below, the Vendor agrees to the following terms and conditions required to participate in the event.

'The Magical Market' Vision

All vendors must offer merchandise that is 'inspired by Disney' or align with the overall theme of the market. The event organizers will review all vendor items to ensure they fit the established aesthetic and creative vision for the event.  Products must not include inappropriate language, sexual content, or drug‑related references. Items that do not meet these standards will not be permitted.

Content Rights & Vendor Liability

Vendors are responsible for ensuring that all merchandise, designs, and creative materials they offer do not infringe upon any third‑party intellectual property rights. By participating in the market, vendors affirm that they have secured all necessary permissions or licenses for any protected content used in their products.  Vendors agree to fully indemnify and hold harmless the event organizers from any claims, damages, or legal actions arising from alleged or actual intellectual property violations connected to their merchandise. Any items found to be in violation may be removed from the event at the organizer’s discretion.

Resale of any licensed merchandise that has been obtained from any Disney Park, Resort or properties worldwide, Disney store, Universal properties worldwide or any other major entertainment platform.  Items created and replicas or dupes will also be prohibited at the market. 

Items that have been generated using artifical intelligence (AI) is strictly prohibited to be sold at the market.

Vendor Licensing & Tax Responsibility
Vendor operates as an autonomous contractor and is exclusively responsible for obtaining and maintaining all required local, state, and federal business licenses, if necessary. Vendor is fully responsible for the collection, reporting, and remittance of all applicable sales tax to the appropriate governmental authorities. The market organizers do not collect or remit sales tax on behalf of any vendor.

Product Approval

Only items that have been approved via the vendor's application maybe sold at the market.  Any other product(s) will be asked to be removed and not sold at the market.  Failure to abide by the Organizer's request will result in not being asked to return for future markets.  

Liability

The Magical Market PBC and the Embassy Suites WPB (venue) are not responsible for any lost, stolen, or damaged goods, materials or personal belongings. Vendors acknowledge that they participate at their own risk and are solely responsible for safeguarding their products and belongings throughout the event.  Depending on the policies of the venue, vendor business insurance will be required for all food and beverage vendors.

Vendors are required to keep their booth space clean and in order during the market.  At the time of breakdown, vendors are to remove and dispose of any trash. 

Any damage to the booth space after the vendor has vacated may result in additional charges charged to the Vendor.  The Vendor will have 30 days to dispute and/or finalize the outstanding fines.

Business Insurance

Embassy Suites (venue) requires business insurance for any and all food and beverage vendors.  Copies of business insurance will be provided to the 'Venue' prior to market day.  Failure to provide business insurance in a timely manner may forfeit their vendor space without refund.

Publicity, Promotion & Media Use

Vendor grants the Organizer the unrestricted right to capture photographs and video footage of the Vendor’s booth, displayed goods, and staff during the event. Vendor further allows the Organizer to use, share, and republish images or content sourced from the Vendor’s social media accounts for promotional purposes across the Organizer’s website, email communications, and social media platforms.

Vendor Conduct Guidelines

The Magical Market PBC strives to create a positive, supportive environment for everyone involved. Vendors are expected to treat event staff, fellow vendors, venue personnel, and attendees with kindness, professionalism, and respect throughout the event.  To maintain a safe and enjoyable atmosphere, the Organizer is committed to fostering a positive and welcoming environment and does not permit behavior that involves negativity, harassment, or unprofessional conduct.  If a vendor’s conduct violates these expectations, they may be asked to leave the event and/or may not be invited back for future events. While refunds cannot be issued in these circumstances, we hope every vendor will help uphold the welcoming community that makes our events special.

Negativity, being disrespectful, harrassment, or insubordonate behavior toward the Organizer, vendors or guests will not be tolerated.  This may include any social media posts or any demeaning or harmful accusations regarding the market.  

Vendor Payment Information

Payment is processed once a vendor has been accepted into the event.  In the unforeseen circumstance that the vendor's payment method is unable to be processed, a second attempt at the payment will be automatically processed the next day.  Should payment or communication not be received within 72 hours, the vendor will be placed on the 'waitlist'.

Arrival / Breakdown

Vendors will receive detailed information about setup times as the market date approaches. To help the event run smoothly, vendors are asked to arrive during their assigned setup window and to remain fully open and operational until the event officially ends. Early booth breakdown is not permitted.  Breaking down a booth early disrupts the flow of the event, and vendors who do so may not be invited to participate in future markets.

Acts of God or What is Beyond our Control

The Embassy Suites WPB (Venue) and The Magical Market PBC shall not be held liable for cancelled markets due to acts of God (hurricane, severe weather, etc.), power outages, venue closings, etc. or any other emergency that is deemed a restriction.  Any and all efforts will be made to reschedule the market for a future date and reasonable notice will be given.