Exhibitor applicaiton

EveeCon's exhibitor floor is where brands, studios, publishers, and shops connect directly with a fandom crowd that shows up ready to engage. Whether you're launching a product, growing your customer base, or just want your name in front of thousands of enthusiastic fans, Hall B is where it happens.

Exhibitor spaces are available in a range of sizes, from a single table to full custom booths, across all three days of the convention (October 9–11 at Riverbend Convention Center). Every exhibitor gets a spot on the event map, inclusion in the printed and digital program, and access to load-in support from our operations team.

Applications are reviewed on a rolling basis, and space is limited — we recommend applying early to secure your preferred booth size and location.

What's included:

Booth space (size per selected tier)
Listing in the EveeCon program and digital map
Two exhibitor badges per 10x10 space
Access to the exhibitor load-in window and on-site support team
Optional add-ons: extra badges, electrical hookup, additional signage space

1. Eligibility & Review — All exhibitor applications are subject to review and approval by the EveeCon organizing team. Submission of an application does not guarantee acceptance. Applicants will be notified of their status within 10 business days.
2. Payment — A non-refundable deposit is due at the time of booth confirmation. The remaining balance is due no later than 30 days prior to the event. Booths not paid in full by this date may be released to waitlisted applicants.
3. Cancellations — Cancellations made more than 45 days before the event will receive a refund of fees paid, minus the deposit. Cancellations made within 45 days of the event are non-refundable.
4. Booth Conduct — Exhibitors are responsible for staffing their space during all published show hours. Early teardown, unstaffed booths during show hours, or encroachment into neighboring or aisle space may result in forfeiture of future exhibiting privileges.
5. Products & Content — Exhibitors may only sell or display products consistent with their approved application. EveeCon reserves the right to require the removal of any items deemed inappropriate, counterfeit, or in violation of intellectual property rights.
6. Load-In & Load-Out — Exhibitors must adhere to the assigned load-in and load-out windows. Vehicles left in loading zones outside these windows are subject to towing at the owner's expense.
7. Liability — Exhibitors are responsible for their own property, staff, and booth materials. EveeCon and Riverbend Convention Center are not liable for loss, theft, or damage to exhibitor property.
8. Insurance — Exhibitors bringing electrical equipment, large displays, or operating any activation involving physical activity must carry general liability insurance and provide proof upon request.
9. Compliance — Exhibitors must comply with all Riverbend Convention Center facility rules and local fire code, including aisle clearance and booth height restrictions.
10. Right to Remove — EveeCon reserves the right to remove any exhibitor from the show floor, without refund, for violation of these terms or for conduct that disrupts the event or endangers attendees or staff.