Once Upon a Christmas at Cambridge — Arts, Crafts & Merchandise Vendor Application
About the application
Welcome to the 2026 Once Upon a Christmas at Cambridge Arts, Crafts & Merchandise Vendor Application!
Once Upon a Christmas at Cambridge is designed to transform Cambridge Square into a festive holiday destination where the community can shop, dine, celebrate, discover small businesses, and make Christmas memories together.
We invite makers, artisans, boutiques, specialty retailers, creators, and merchandise vendors to apply to be part of this carefully curated Christmas marketplace.
A CURATED CHRISTMAS MARKET
Our goal is to create a diverse, high-quality shopping experience while giving participating businesses the strongest opportunity for success. Applications are reviewed based on event fit, product quality, category balance, product duplication, booth presentation, and available space.
Submitting an application does not guarantee acceptance. Approved vendors will receive an official acceptance notification and additional event information.
CHRISTMAS MARKET BOOTH REQUIREMENTS
The visual experience of Once Upon a Christmas at Cambridge is an important part of the event. We want guests to feel immersed in Christmas from the moment they arrive, and every participating vendor helps create that atmosphere.
All vendor tents and canopies must be WHITE. Colored, branded, or other non-white tents/canopies will not be permitted.
Every vendor must decorate their booth in a Christmas theme. Vendors are encouraged to incorporate festive elements such as Christmas greenery, garland, bows, ornaments, lights, holiday signage, or other tasteful seasonal décor that complements their business and merchandise.
Booth presentation is a condition of participation. Vendors must arrive prepared to create a completed Christmas-themed display. Hearthara Culinary reserves the right to require adjustments to displays that do not meet event presentation standards.
HELP US GET TO KNOW YOUR BUSINESS
Please complete your application carefully and provide accurate information about your business and the products you intend to sell. Clear product and booth photos help our team evaluate applications, thoughtfully curate the marketplace, and identify opportunities to feature participating businesses in event marketing and storytelling.
We look forward to discovering your business and bringing together an incredible collection of small businesses, makers, and entrepreneurs for Christmas at Cambridge Square.
About the event
Terms & Conditions
TERMS & CONDITIONS
ONCE UPON A CHRISTMAS AT CAMBRIDGE — VENDOR ACKNOWLEDGMENT
By submitting this application, the applicant acknowledges and agrees that:
Submission does not guarantee acceptance. Hearthara Culinary curates vendors based on event fit, product quality, category balance, duplication, available space, presentation, operational requirements, and the overall guest experience.
Only vendors receiving an official acceptance notification are approved to participate.
Vendors may sell or promote only the products, food, beverages, merchandise, or services disclosed in their approved application.
All vendor tents and canopies must be WHITE.
All vendor booths must be decorated in a Christmas theme and maintained in an attractive, professional, event-ready condition throughout the event.
Booth locations are assigned by Hearthara Culinary. Specific placement requests are not guaranteed.
Vendors must comply with all event-specific load-in, setup, operating, safety, parking, and breakdown instructions.
All vendor fees are non-refundable once processed.
Accepted vendors will be required to agree to the Hearthara Culinary Cambridge Square Vendor Participation Agreement, which contains the complete participation requirements and policies.
Submitting this application confirms that the applicant has read, understands, and agrees to these application conditions.
Prices
| 10x10 Vendor Space | $70.00 | Non-refundable | 10' × 10' vendor space at Once Upon a Christmas at Cambridge. Includes one designated 10' × 10' vendor footprint. Vendors must provide their own approved setup, including a white tent/canopy, and must decorate their booth in a Christmas theme. Space assignments are determined by Hearthara Culinary based on event layout and operational needs. Specific booth locations are not guaranteed. |
| 10x20 Vendor Space | $120.00 | Non-refundable | Double vendor footprint providing one designated 10' × 20' space. Vendors must provide their own approved setup, including white tents/canopies, and decorate the entire booth in a Christmas theme. Larger spaces are subject to availability, event layout, and Hearthara Culinary approval. Specific booth locations are not guaranteed. |
| 10' × 30' Vendor Space | $200.00 | Non-refundable | Triple vendor footprint providing one designated 10' × 30' space. Vendors must provide their own approved setup, including white tents/canopies, and decorate the entire booth in a Christmas theme. Larger spaces are limited and subject to availability, event layout, and Hearthara Culinary approval. Specific booth locations are not guaranteed. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Tell Us About Your Business
- What products, food, beverages, services, or experiences do you plan to offer at this event?
- Business Category
- Social Media
- Do you make, design, produce, or substantially create the products you sell?
- Booth/Setup Size
- I understand that all vendor tents/canopies at Once Upon a Christmas at Cambridge must be white.
- I understand that my booth must be thoughtfully decorated in a Christmas theme and remain event-ready throughout the event.
- How did you hear about this event?
Picture requirements
- Minimum pictures required: 0
