Event Studios One-Year Anniversary Block Party

Event Studios is celebrating ONE YEAR in business, and we're hosting our 1-Year Anniversary Block Party on Saturday, October 24, 2026 6:00 pm - 10:00 pm!

To celebrate, we're hosting our very first Event Studios Block Party on Saturday, October 24, and we're looking for amazing local businesses and organizations to be part of it!

There will be shopping, food, music, giveaways, and celebration.

If you'd like to be part of the giveaway, please let us know!

We’re expecting at least 100 attendees, and with all of us working together to spread the word, we’re aiming for 250+ guests throughout the event. Let’s make this Block Party BIG! 🎉

EVENT STUDIOS ONE-YEAR ANNIVERSARY BLOCK PARTY
VENDOR PARTICIPATION AGREEMENT

Event Date: Saturday, October 24, 2026
Vendor Setup: 5:00 PM
Vendor Market: 6:00 PM – 10:00 PM
Vendor Breakdown: 10:00 PM – 11:00 PM
Location: Event Studios | 6734 Larkwood Drive Suite B Houston, Texas 77074

1. VENDOR SPACE & FEES

Vendor agrees to participate in the Event Studios One-Year Anniversary Block Party ("Event") and understands that vendor space is subject to availability and Event Studios' approval.

Indoor Vendor Space — $100
The indoor vendor fee includes:

One vendor space inside Event Studios
One table for the first 15 registered vendors, if requested
Up to two chairs, if requested

Outdoor Vendor Space — $65
The outdoor vendor fee includes:

One outdoor vendor space
Up to two chairs, if requested
No table is included for outdoor vendors

2. VENDOR APPROVAL & PAYMENT DEADLINE

All vendors are subject to approval by Event Studios, LLC ("Event Studios").

Once a vendor has been approved, the vendor fee must be paid within 120 hours (5 calendar days) of approval in order to confirm and secure the vendor's participation.

If payment is not received within the required five-day period, Event Studios reserves the right to release the vendor's space and offer it to another vendor without further notice.

Payment is not considered a confirmation of space until the vendor has been approved by Event Studios.

3. VENDOR SPACE SELECTION

Once Event Studios has received the vendor fee, the vendor will have an opportunity to select an available vendor space from the Event Studios venue map.

Event Studios will make every reasonable effort to accommodate the vendor's preferred area while ensuring a seamless event flow, appropriate vendor placement, and an exceptional attendee experience.

Vendor spaces are assigned on a:

FIRST-COME, FIRST-SERVED BASIS.

Vendors are encouraged to complete payment promptly in order to have the best opportunity to select their preferred available space.

Event Studios reserves the right to make reasonable adjustments to vendor assignments when necessary to accommodate event flow, safety, venue operations, vendor needs, attendee experience, or other logistical considerations.

4. EVENT SCHEDULE

Vendor agrees to follow the following schedule:

Vendor Setup: 5:00 PM – 6:00 PM

Vendor Market: 6:00 PM – 10:00 PM

Vendor Breakdown: 10:00 PM – 11:00 PM

All vendors must be fully set up and ready to serve customers by 6:00 PM.

All vendors must complete breakdown and remove all personal property, merchandise, equipment, trash, and other materials from the premises by 11:00 PM, unless otherwise approved in writing by Event Studios.

Vendors may not begin breaking down their booth or removing merchandise before 10:00 PM without prior approval from Event Studios.

5. VENDOR PROMOTION REQUIREMENTS

Vendor understands that participation in the Event includes an agreed-upon promotional partnership with Event Studios.

By signing this Agreement and/or submitting payment for vendor participation, Vendor agrees to actively promote Event Studios and the Block Party leading up to the Event.

Vendor agrees to:

1. Post and tag Event Studios' Block Party on the Vendor's social media page at least three (3) times leading up to the Event.
2. Tag @myeventstudios / @Event Studios in every social media post/story promoting the Block Party.
3. Share Event Studios' Block Party in Instagram, Facebook, TikTok Stories at least once per week leading up to the Event and tag Event Studios
4. If possible, space feed posts approximately every 2–3 weeks, depending on when the Vendor is approved and added to the Event.
5. Follow Event Studios on all social media platforms:

• Instagram: @myeventstudios
• TikTok: @myeventstudios
• Facebook: Event Studios
• LinkedIn: Event Studios
• YouTube: Event Studios

Vendor understands that these promotional requirements are a condition of participation in the Event.

Event Studios may provide Vendor with a promotional flyer/template featuring Vendor's business logo for use in promoting the Event.

6. PROMOTIONAL MATERIALS

Vendor agrees to provide Event Studios with accurate and high-quality promotional materials, which may include:

Business logo
Business name
Social media handles
Business description
Product/service information
High-quality photographs
Vendor grants Event Studios permission to use these materials for the purpose of promoting the Vendor, the Event, Event Studios, and related marketing materials.

Vendor represents that it has the right to provide and authorize the use of any submitted logos, photographs, graphics, or other promotional materials.

7. VENDOR GIVEAWAYS & BLOCK PARTY BINGO

Event Studios may provide attendees with a Block Party Bingo Card designed to encourage attendees to visit and interact with participating vendors.

Vendor participation in giveaways is optional.

Vendors may choose to provide:

Free products
Samples
Services
Discounts
Gift cards
Promotional items
Other giveaways or prizes
Vendors may also voluntarily contribute a product, gift card, service, or other item toward the Event's Grand Prize.

Vendor understands that giveaway or Grand Prize contributions are optional and are not included in the vendor fee unless otherwise agreed upon in writing.

8. VENDOR EQUIPMENT & SPECIAL REQUIREMENTS

Vendor is responsible for bringing all equipment, merchandise, displays, signage, supplies, and materials necessary to operate its booth unless specifically included in the vendor fee.

Vendor must accurately communicate its needs to Event Studios before the Event, including but not limited to:

Table
Chairs
Electrical outlet
Water access
Additional space
Display equipment
Tents
Cooking equipment
Refrigeration
Other electrical equipment
Special accommodations
Event Studios will make reasonable efforts to accommodate approved requests but does not guarantee that every request can be fulfilled.

Vendor is responsible for ensuring that any equipment brought onto the premises is safe, properly operated, and appropriate for the venue.

9. FOOD, PRODUCTS & SERVICES

Vendor is solely responsible for ensuring that all products and services offered during the Event comply with all applicable federal, state, county, and local laws, regulations, licenses, permits, health requirements, and safety requirements.

Food vendors are responsible for obtaining and maintaining any permits, licenses, certifications, food-handler requirements, insurance, or other approvals required for their operations.

Vendor is solely responsible for the quality, safety, legality, labeling, preparation, sale, and distribution of its products and services.

10. NO REFUNDS / CANCELLATION

Vendor understands that vendor fees are used to reserve and prepare vendor space and support Event planning and promotion.

No vendor refunds will be issued after October 16, 2026.

Vendor cancellations received on or before October 16, 2026 may be considered for a refund at the sole discretion of Event Studios, less any non-refundable processing or administrative costs, if applicable.

After October 16, 2026, vendor fees are non-refundable, regardless of the reason for Vendor's cancellation, failure to attend, inability to participate, or failure to comply with the terms of this Agreement.

Failure to attend the Event does not entitle Vendor to a refund.

11. COMPLIANCE WITH VENUE RULES

Vendor agrees to comply with all Event Studios rules, policies, safety requirements, and reasonable instructions provided before or during the Event.

Vendor may not damage, alter, attach items to, or make modifications to the Event Studios property without prior written approval.

Vendor is responsible for leaving its assigned space clean and free of Vendor's personal property and debris at the conclusion of the Event.

12. VENDOR CONDUCT

Vendor agrees to conduct itself in a professional and respectful manner and to comply with all reasonable instructions provided by Event Studios staff.

Vendor agrees not to engage in conduct that is unlawful, unsafe, disruptive, threatening, discriminatory, harassing, or otherwise inappropriate.

Event Studios reserves the right to remove a Vendor from the Event if Vendor engages in conduct that Event Studios reasonably determines may negatively affect the safety, operations, reputation, or attendee experience of the Event.

No refund will be owed to a Vendor removed from the Event due to Vendor's violation of this Agreement or inappropriate conduct.

13. INSURANCE

Vendor understands that it is Vendor's responsibility to secure and maintain appropriate insurance coverage for Vendor, Vendor's business operations, products, services, employees, representatives, equipment, and property during the Event.

Vendor is responsible for determining the type and amount of insurance appropriate for its business and activities.

Event Studios may request proof of insurance or other documentation from a Vendor when reasonably necessary based on the Vendor's business activities or event requirements.

14. RELEASE OF LIABILITY
To the fullest extent permitted by applicable law, Vendor agrees to release, hold harmless, and discharge Event Studios, LLC, including its owners, employees, agents, contractors, volunteers, representatives, and affiliates, from any and all claims, liabilities, damages, losses, costs, or expenses, including reasonable legal fees, arising out of or relating to Vendor's participation in the Event.

This release includes, but is not limited to, claims involving:

Property damage or loss
Theft
Personal injury
Bodily injury
Damage to Vendor's merchandise or equipment
Loss of business or revenue
Claims arising from Vendor's products or services
Claims arising from Vendor's employees, representatives, agents, contractors, or guests
Claims arising from Vendor's conduct or operations during the Event
This provision does not release Event Studios from liability to the extent such liability cannot legally be waived under applicable law.

15. PROPERTY, LOSS, THEFT, DAMAGE & INJURY

Vendor understands that Event Studios is not responsible for any loss, theft, damage, destruction, or injury involving Vendor's property, equipment, merchandise, products, materials, Vendor, Vendor's employees, representatives, agents, contractors, guests, or invitees during or in connection with the Event.

Vendor is responsible for securing and monitoring its own property, merchandise, equipment, and display materials throughout the Event.

Vendor assumes responsibility for its own property and business operations during the Event.

16. INDEMNIFICATION

To the fullest extent permitted by applicable law, Vendor agrees to indemnify, defend, and hold harmless Event Studios, LLC, including its owners, employees, agents, contractors, volunteers, representatives, and affiliates, from and against claims, liabilities, damages, losses, judgments, costs, and expenses, including reasonable legal fees, arising out of or relating to:

Vendor's participation in the Event;
Vendor's products or services;
Vendor's employees, representatives, agents, contractors, or guests;
Vendor's acts or omissions;
Vendor's violation of any applicable law, rule, regulation, permit, or requirement; or
Any claim brought by a third party arising from Vendor's activities, products, services, conduct, equipment, or operations.
This provision does not require Vendor to indemnify Event Studios for liability to the extent caused by Event Studios' own conduct where such indemnification is prohibited by applicable law.

17. PHOTOGRAPHY & PROMOTIONAL USE

Vendor understands that photographs and videos may be taken during the Event.

Vendor grants Event Studios permission to photograph or record Vendor's booth, products, business representatives, and activities during the Event for use in Event Studios' marketing, advertising, social media, website, promotional materials, and future event promotion.

Vendor may notify Event Studios in advance of any specific reasonable concerns regarding photography or recording.

18. EVENT CHANGES

Event Studios reserves the right to make reasonable changes to the Event schedule, layout, vendor placement, activities, or operations when necessary for safety, weather, venue operations, logistics, attendee experience, or other circumstances.

Event Studios will make reasonable efforts to communicate material changes to participating vendors.

19. AGREEMENT & ACKNOWLEDGMENT

By submitting the application for this Agreement and submitting payment for Vendor participation, Vendor acknowledges and agrees that Vendor has:

Read and understood this Agreement;
Agreed to the vendor fee and payment requirements;
Agreed to the Event schedule and setup/breakdown requirements;
Agreed to the social media promotion requirements;
Understood the vendor space selection process;
Understood the no-refund policy;
Accepted responsibility for Vendor's property, equipment, products, services, employees, and representatives;
Agreed to the Release of Liability;
Agreed to the Insurance provisions;
Agreed to the Indemnification provisions; and
Agreed to comply with all applicable laws and Event Studios rules.
Vendor understands that submission of payment constitutes acceptance of the financial and participation terms of this Agreement, and Vendor's signature confirms Vendor's agreement to all terms contained herein.