Merchants & corporate exhibitors — Round 2

Merchant goods, paid guest activities, and corporate/marketing booths for Elk Grove Lunar New Year Tết — Sat–Sun, Feb 13–14, 2027 at Elk Grove Park.

Key dates

Two rounds: Round 1 (priority) closed Thu Nov 5; Round 2 is open and closes Fri Jan 15, 2027.

• Round 1 (priority): apply by Thu, Nov 5, 2026 · decisions by Tue, Nov 10 · booth fee due Fri, Nov 20, 2026. Selected and paid on time = guaranteed booth.
• Round 2 (open): apply by Fri, Jan 15, 2027 · decisions Fri, Jan 22 · booth fee due Fri, Jan 29, 2027. About 20–30% of booths are held for Round 2.
• Unpaid selections forfeit the $25 deposit, and the spot goes to the next vendor on the waitlist. A Round 1 selectee who misses the pay-by stays on the Round 2 waitlist without a new deposit.

This application is for non-food exhibitors. Food trucks, open cooking, drinks, snack, and sealed food use the Food booths & trucks application. Nonprofit and community info tables use the Nonprofit, community info application, and nonprofits running a free kids activity use the Free kids activity tables (nonprofits) application.

How it works

1. Apply and pay the $25 application deposit. It’s credited toward your booth fee if you’re accepted and refunded if you’re not selected.
2. Select your booth type: Merchant / craft / paid activity ($150 weekend) if you are selling items (retail or handmade) or charging guests for an on-site activity (for example, paid face painting, balloon art, or a timed challenge), or Corporate / marketing ($500 weekend) for brand activation / promo tables. Booth prices show the full published fee; your $25 is credited once at approval — important if you select more than one booth.
3. If approved, we charge the rest of your booth fee automatically. The refundable $100 trash deposit is charged later, on Fri, Jan 29, 2027 (or at approval if you’re approved after that date).
4. After the festival, the trash deposit is refunded if your space is left clean, with all trash removed.
5. Insurance: if your booth uses electrical power or a generator, upload a COI by Fri, Jan 29, 2027 (not required at apply). Otherwise, check the self-attestation box. See Insurance below.

2027 is a density year for the $150 lane — merchants, makers, and paid guest activities share the fee (no handmade authenticity gate).

Insurance (COI)

A certificate of insurance is not required when you apply. Food booths (including drinks, snacks, and sealed / prepackaged food) and any booth using electrical power or a generator must upload a current general liability COI by Fri, Jan 29, 2027 (same day as full booth payment and cleanup deposits), or at approval if you are approved after that date. Your booth is not fully confirmed until we review an acceptable COI. Full guidelines: eglny.com/vendors.

• Coverage: commercial general liability, occurrence form · $1,000,000 each occurrence · $2,000,000 general aggregate · must cover Sat–Sun, Feb 13–14, 2027
• Additional insured (name all three): Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers · Vietnamese American Community of Sacramento (VACOS) · Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host
• Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS · 9950 Elk Grove-Florin Road, Elk Grove, CA 95624

Table and chairs

• Includes one standard table and two chairs. Festival volunteers set them up and tear them down.
• Tent / canopy is not included — bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt).
• Extra tables or chairs beyond the standard kit are BYO.

Vendor hours

• Sat, Feb 13 and Sun, Feb 14: vendor hours are 11:00 AM–7:00 PM both days.
• Load-in: Fri, Feb 12, 2027. Exact load-in times and your booth location come with your acceptance email and vendor packet.
• Tear-down: after 7:00 PM Sunday, Feb 14. Tear-down times come with your acceptance email.

Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund your deposits and fees in full.

Questions? Email contact@eglny.com.

Conduct. By applying you agree to follow festival staff and security directions, keep fire lanes clear, and leave your space clean. Weekend fees cover Sat–Sun.

Application deposit. A $25 application deposit is due when you apply. If you are not selected, we refund the $25. If you are accepted, the $25 is credited once toward your booth fee at approval (booth lines show the full published fee). If you are selected but do not pay the booth fee by the pay-by date, you forfeit the $25 and we offer the booth to the next vendor on the waitlist. If this happens in Round 1, you stay on the Round 2 waitlist without paying a new deposit.

Booth fees. Booth fees are non-refundable once your application is accepted and the booth fee is paid, except as described under Venue and Weather below.

Venue. Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund your deposits and booth fees in full.

Weather cancellation. If weather cancels one or both festival days, accepted and paid vendors receive a credit toward a booth at Elk Grove Lunar New Year 2028 instead of a cash refund: half the booth fee for each canceled day (the full booth fee if both days are canceled). The credit applies to the 2028 festival only and has no cash value. (Weather earns a credit; only a venue cancellation is refunded in cash.)

Trash deposit (merchant and corporate booths). A refundable $100 trash deposit is charged on Fri, Jan 29, 2027 (or at approval if you are approved after that date), not with your booth fee. If the deposit charge doesn’t go through, we’ll email you; your booth isn’t confirmed until it is paid. We refund it after the festival if your space is left clean, with all trash removed.

Insurance — food and power vendors. Food vendors (including drinks, snacks, and sealed / prepackaged food) and any vendor using electrical power or a generator must carry commercial general liability insurance (occurrence form) of at least $1,000,000 each occurrence and $2,000,000 general aggregate, covering Sat–Sun, February 13–14, 2027. A COI is not required when you apply. Upload a current COI by Fri, January 29, 2027 (the same day as full booth payment and cleanup deposits), or at approval if you are approved after that date. Your booth is not fully confirmed until we review an acceptable COI. Name as additional insured: Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers; Vietnamese American Community of Sacramento (VACOS); and Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host. Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS, 9950 Elk Grove-Florin Road, Elk Grove, CA 95624. Guidelines: eglny.com/vendors.

Insurance — all other vendors. By signing this vendor agreement, you confirm that you carry your own general liability insurance covering your booth, products, staff, and volunteers at the festival.

Table and chairs. Each paid booth includes one standard table and two chairs, set up and torn down by festival volunteers. Tent / canopy is not included; bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt). Extra furniture beyond the standard kit is BYO.

Hours, load-in, and tear-down. Vendor hours are 11:00 AM–7:00 PM on Saturday, Feb 13 and Sunday, Feb 14. Load-in is Friday, Feb 12, 2027, and tear-down starts after 7:00 PM Sunday, Feb 14; exact load-in and tear-down times will be in your acceptance email and vendor packet. Follow them and the directions of festival staff.

Corporate / marketing booths are for brand activation, not general item retail or paid guest activities (use Merchant / craft / paid activity).