Food booths & trucks — Round 2

Food booths & trucks for Elk Grove Lunar New Year Tết — Sat–Sun, Feb 13–14, 2027 at Elk Grove Park.

Key dates

Two rounds: Round 1 (priority) closed Thu Nov 5; Round 2 is open and closes Fri Jan 15, 2027.

• Round 1 (priority): apply by Thu, Nov 5, 2026 · decisions by Tue, Nov 10 · pay-by Fri, Nov 20, 2026. Selected and paid on time = guaranteed booth. On-site cooking food booths (food truck / trailer or open cooking): pay $375 of the $750 booth fee by Fri, Nov 20 to lock; the remaining booth fee ($350 after your $25 application credit) plus cleanup deposits are due Fri, Jan 29, 2027, or you yield the booth. Drinks: pay $250 of the $500 booth fee by Fri, Nov 20 to lock; the remaining booth fee ($225 after your $25 application credit) plus cleanup deposits are due Fri, Jan 29, 2027, or you yield the booth. Cancel by Jan 29 for a booth-fee refund minus a 25% cancel fee (minimum $50); after that date, no booth-fee refund.
• Round 2 (open): apply by Fri, Jan 15, 2027 · decisions Fri, Jan 22 · booth fee due Fri, Jan 29, 2027. About 20–30% of booths are held for Round 2.
• Unpaid selections forfeit the $25 deposit, and the spot goes to the next vendor on the waitlist. A Round 1 selectee who misses the pay-by stays on the Round 2 waitlist without a new deposit.

This application covers food truck/trailer, open cooking (canopy), beverage anchors, snack/treat booths, and sealed take-home food retail. Craft / general merchandise, corporate, and nonprofit, community info, and kids activity tables use separate applications.

Booth fee tiers (pick one — nested, not additive): Snack / treat only ($150) · Drinks including snacks ($500) · Full meal — open cooking or food truck — including drinks and snacks ($750). If your menu spans two tiers, choose the higher one only — do not buy Snack + Drinks, or Drinks + Open cooking / Food truck, as separate charges. Sealed take-home retail ($150) is a separate path. See Food vendor class for meal vs drink/snack examples (protein chunks or noodle soup = Full meal; plain broth side cup = Drinks/Snack).

How it works

1. Apply and pay the $25 application deposit. It’s credited toward your booth fee if you’re accepted and refunded if you’re not selected.
2. We review menus with our food curation process and may send a recommended festival menu.
3. After you accept the recommendation, we approve your application. For most booths we charge the rest of your weekend booth fee then (booth prices show the full published fee; your $25 is credited once at approval — important if you select more than one booth). The refundable $100 trash deposit (every food booth) is charged on Fri, Jan 29, 2027 (or at approval if you’re approved after that date). Round 1 on-site cooking food booths (food truck / trailer or open cooking): pay $375 of the $750 booth fee by Fri, Nov 20, 2026 to lock; remaining booth fee ($350 after your $25 credit) plus trash and cooking cleanup deposits are due Fri, Jan 29, 2027, or you yield the booth. Other / Round 2 cooks: full booth fee by the pay-by; cooking cleanup is charged with trash on Jan 29 (or at approval if later). If you cook on site, add the $500 cooking cleanup item when you apply — it does not lock the booth. Pre-packaged and no-cook booths pay only the $100 trash deposit. Cancel by Fri, Jan 29, 2027 → booth-fee refund minus 25% cancel fee (minimum $50); after that date, no booth-fee refund.
4. After the festival, the $100 is refunded when you bag out your trash and leave your space clean, and the $500 is refunded if your space has no grease, oil, or burn marks and no damage.
5. Food vendors must hold Sacramento County Temporary Food Facility (TFF) / MFF permits as required for your setup, pass health/fire inspection. A COI is not required at apply; food and power/generator booths upload by Fri, Jan 29, 2027 with full payment and deposits — see Insurance below.

Insurance (COI)

A certificate of insurance is not required when you apply. Food booths (including drinks, snacks, and sealed / prepackaged food) and any booth using electrical power or a generator must upload a current general liability COI by Fri, Jan 29, 2027 (same day as full booth payment and cleanup deposits), or at approval if you are approved after that date. Your booth is not fully confirmed until we review an acceptable COI. Full guidelines: eglny.com/vendors.

• Coverage: commercial general liability, occurrence form · $1,000,000 each occurrence · $2,000,000 general aggregate · must cover Sat–Sun, Feb 13–14, 2027
• Additional insured (name all three): Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers · Vietnamese American Community of Sacramento (VACOS) · Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host
• Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS · 9950 Elk Grove-Florin Road, Elk Grove, CA 95624

Table and chairs

• Includes one standard table and two chairs. Festival volunteers set them up and tear them down.
• Tent / canopy is not included — bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt).
• Extra tables or chairs beyond the standard kit are BYO.

Vendor hours

• Sat, Feb 13 and Sun, Feb 14: vendor hours are 11:00 AM–7:00 PM both days.
• Load-in: Fri, Feb 12, 2027. Exact load-in times and your booth location come with your acceptance email and vendor packet.
• Tear-down: after 7:00 PM Sunday, Feb 14. Tear-down times come with your acceptance email.

Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund your deposits and fees in full.

Questions? Email contact@eglny.com.

Conduct. By applying you agree to follow festival staff and security directions, keep fire lanes clear, and leave your space clean. Weekend fees cover Sat–Sun.

Application deposit. A $25 application deposit is due when you apply. If you are not selected, we refund the $25. If you are accepted, the $25 is credited toward your booth fee. If you are selected but do not make the Round 1 booth-fee lock payment by the pay-by date ($375 of $750 for Round 1 on-site cooking; $250 of $500 for Round 1 drinks; full booth fee for everyone else), you forfeit the $25 and we offer the booth to the next vendor on the waitlist. If this happens in Round 1, you stay on the Round 2 waitlist without paying a new deposit.

Booth fees and locking your booth. Booth fee locks your seat. Round 1 on-site cooking food booths (food truck / open cook): pay $375 of the $750 booth fee by Fri, Nov 20, 2026 to lock; the remaining booth fee ($350 after your $25 application credit) plus cleanup deposits are due Fri, Jan 29, 2027, or you yield the booth. Round 1 drink booths: pay $250 of the $500 booth fee by Fri, Nov 20, 2026 to lock; the remaining booth fee ($225 after your $25 application credit) plus cleanup deposits are due Fri, Jan 29, 2027, or you yield the booth. Round 1 all other booths (snack, merchant, corporate, nonprofit): pay the full booth fee by Fri, Nov 20, 2026 to lock; cleanup deposits are due Fri, Jan 29, 2027. Round 2: pay the booth fee (and any deposits due) by Fri, Jan 29, 2027, or at approval if later.

Cancellations. If you cancel by Fri, Jan 29, 2027, we refund booth fees you have paid, minus a cancel fee of 25% of the booth fee (minimum $50). After that date, booth fees are not refunded — the festival is set around your booth. Cleanup deposits follow the deposit rules below, not this cancel fee.

Venue. Elk Grove Park is our planned venue, and permits are in progress. If the festival can’t proceed at the venue, we refund your deposits and booth fees in full (no cancel fee).

Weather cancellation. If weather cancels one or both festival days, accepted and paid vendors receive a credit toward a booth at Elk Grove Lunar New Year 2028 instead of a cash refund: half the booth fee for each canceled day (the full booth fee if both days are canceled). The credit applies to the 2028 festival only and has no cash value. (Weather earns a credit; only a venue cancellation is refunded in cash.)

Cleanup and trash deposits (food booths). Every food booth pays a refundable $100 trash deposit, charged on Fri, Jan 29, 2027 (or at approval if you are approved after that date) and refunded after the festival when you bag out your trash and leave your space clean. Booths that cook on site (food trucks and trailers, open flame, grills, fryers, griddles, woks, or other hot cooking) also pay a refundable $500 cooking cleanup deposit, refunded if your space has no grease, oil, or burn marks and no damage to asphalt, turf, or equipment. The $500 cooking cleanup deposit is charged on Fri, Jan 29, 2027 (or at approval if later) for all on-site cooks — it does not lock the booth. Round 1 cooks lock with $375 of the booth fee by Nov 20; Round 1 drinks lock with $250; remaining booth fee plus trash and cooking cleanup are due Jan 29, or you yield the booth. We keep part or all of a deposit if cleanup or repair is needed. If a required charge doesn’t go through, we’ll email you; your booth isn’t fully confirmed until the amounts due for your lane are paid. Deposits are not a liability cap. You must also comply with Sacramento County Environmental Management Department food rules for your booth type.

Insurance — food and power vendors. Food vendors (including drinks, snacks, and sealed / prepackaged food) and any vendor using electrical power or a generator must carry commercial general liability insurance (occurrence form) of at least $1,000,000 each occurrence and $2,000,000 general aggregate, covering Sat–Sun, February 13–14, 2027. A COI is not required when you apply. Upload a current COI by Fri, January 29, 2027 (the same day as full booth payment and cleanup deposits), or at approval if you are approved after that date. Your booth is not fully confirmed until we review an acceptable COI. Name as additional insured: Cosumnes Community Services District, its officials, employees, agents, and authorized volunteers; Vietnamese American Community of Sacramento (VACOS); and Community Partners Advocate of Little Saigon Sacramento (cPALSs), as co-host. Certificate holder: Elk Grove Lunar New Year Tết 2027 / VACOS, 9950 Elk Grove-Florin Road, Elk Grove, CA 95624. Guidelines: eglny.com/vendors.

Insurance — all other vendors. By signing this vendor agreement, you confirm that you carry your own general liability insurance covering your booth, products, staff, and volunteers at the festival.

Table and chairs. Each paid booth includes one standard table and two chairs, set up and torn down by festival volunteers. Tent / canopy is not included; bring your own if you want shade (straight-leg, fits fully in your pad, weighted; no staking into asphalt). Extra furniture beyond the standard kit is BYO.

Hours, load-in, and tear-down. Vendor hours are 11:00 AM–7:00 PM on Saturday, Feb 13 and Sunday, Feb 14. Load-in is Friday, Feb 12, 2027, and tear-down starts after 7:00 PM Sunday, Feb 14; exact load-in and tear-down times will be in your acceptance email and vendor packet. Follow them and the directions of festival staff.