Food Truck Vendor Application — The Colfax Bazaar

Join us at The Colfax Bazaar — a quarterly gathering of pickers, collectors, makers and treasure hunters in Historic Downtown Colfax! We're bringing food trucks in to keep the crowd fueled while they hunt for their next great find.

Event Details:
📍 229 Railroad St, Colfax, CA (Historic Fruit Exchange Building)
📅 Saturday, September 19th
⏰ 8:00 AM – 3:00 PM (open to the public)

This is an electronic agreement — by submitting your application, you're validating and approving this agreement electronically.

Please have your health permit, insurance, and business license ready to upload as part of your application.

THE COLFAX BAZAAR — FOOD TRUCK TERMS & CONDITIONS
A program of the Historic Colfax Downtown Association (HCDA), a 501(c)(3) nonprofit organization

By submitting a food truck application and/or paying a space fee for The Colfax Bazaar ("the Event"), the applicant ("Vendor") agrees to be bound by the following Terms & Conditions. These Terms are intended to protect the Historic Colfax Downtown Association ("HCDA"), Todd Saylor, owner of the Historic Fruit Exchange Building, and the Vendor community as a whole. Please read carefully before submitting payment.

1. Event Details

Location: Historic Fruit Exchange Building, 225 Railroad St, Colfax, CA
Specific date, hours, and setup schedule will be provided upon confirmation
All space fees are final. See Section 8 (No Cancellations & Weather)

2. Space Assignment & Setup

HCDA assigns food truck locations at its sole discretion, based on spacing, power/water needs, and traffic flow
Vendor is responsible for arriving, setting up, and being fully operational by the time designated at confirmation
Vendor must remain on-site and operational through the end of the Event unless otherwise agreed with HCDA in advance
Vendor is responsible for its own generator, power, water, and waste/greywater disposal unless otherwise arranged with HCDA

3. Vendor Conduct & Compliance

Vendor and its staff must conduct themselves professionally and in compliance with all applicable laws
Vendor is responsible for keeping its space and surrounding area clean throughout the Event and removing all trash, grease, and waste upon departure
HCDA may remove any vendor for unsafe conditions, unsanitary practices, or conduct disruptive to the Event

4. Food Truck Permits & Compliance
Vendor must submit proof of a valid Placer County Environmental Health Temporary Food Facility (TFF) Permit (or documentation that one has been applied for and is pending with Placer County for this Event) as part of the application. Applications will not be approved without this documentation on file.

Vendor must also maintain a valid Mobile Food Facility (MFF) Permit/Health Permit for the truck itself and a California Seller's Permit, and must have copies of all permits available for inspection on-site during the Event. HCDA does not verify, audit, or guarantee ongoing vendor compliance with permit or health code requirements beyond the application review — responsibility for compliance rests solely with the Vendor.

5. Insurance & Indemnification
Vendor must submit a Certificate of Insurance (COI) naming the Historic Colfax Downtown Association (HCDA) and Todd Saylor, owner of the Historic Fruit Exchange Building, as Additional Insureds as part of the application. Applications will not be approved without a COI on file.

Vendor agrees to indemnify, defend, and hold harmless the Historic Colfax Downtown Association, its officers, directors, employees, and volunteers, and Todd Saylor as owner of the Historic Fruit Exchange Building and the surrounding premises, from and against any and all claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising out of or related to Vendor's participation in the Event, including but not limited to Vendor's food, truck, equipment, employees, agents, or representatives, except to the extent caused by the gross negligence or willful misconduct of HCDA.

6. Assumption of Risk
Vendor acknowledges that participation in an outdoor public event involves inherent risks, including but not limited to weather, crowds, and equipment hazards, and voluntarily assumes all such risks on behalf of itself, its employees, and agents.

7. Property & Building Care

Vendor may not affix anything to walls, floors, or exterior surfaces of the Historic Fruit Exchange Building
Vendor is financially responsible for any damage caused to Event grounds or property by its truck, equipment, or staff
No dumping of greywater, grease, or waste on-site outside of designated disposal areas

8. No Cancellations & Weather Policy

All space fees are final; no refunds or credits for Vendor cancellation
The Colfax Bazaar is a rain-or-shine event. HCDA reserves the right to cancel, postpone, or modify the Event due to weather, safety concerns, or circumstances beyond its control. In such cases, HCDA will make reasonable efforts to reschedule or provide credit, but is not obligated to issue cash refunds

9. Photography & Media
Vendor grants HCDA permission to photograph and record Vendor's truck, food, and staff during the Event, and to use such images/footage in promotional materials for The Colfax Bazaar and HCDA's broader community revitalization efforts, without additional compensation to Vendor.

10. Right to Refuse or Remove
HCDA reserves the right, in its sole discretion, to decline any food truck application or to remove any vendor from the Event (with or without refund, depending on cause) for violation of these Terms, unsafe/unsanitary conduct, missing permits, or behavior disruptive to the Event.

11. Independent Contractor Status
Vendor is an independent contractor and is not an employee, partner, agent, or representative of HCDA. Nothing in these Terms creates an employment, joint venture, or partnership relationship.

12. Governing Law
These Terms are governed by the laws of the State of California. Any disputes arising from these Terms or Vendor's participation in the Event shall be resolved in the appropriate courts of Placer County, California.

13. Acknowledgment
By checking the acknowledgment box on the application, submitting payment, or participating in the Event, Vendor confirms that it has read, understood, and agrees to these Terms & Conditions in full, on behalf of itself and any employees, agents, or representatives staffing its truck.