Exhibitors

CITY OF KISSIMMEE VETERANS FESTIVAL

Please see the following information for Vendors/ Exhibitors:

EVENT HOURS:  

November 7th, 2026

VENDOR SETUP - will take place from 7:00 a.m. – 9:30 a.m. 

EVENT - The Exhibition Area is open 10:00 a.m. – 2:00 p.m. 

BREAKDOWN - will be from 2:00 p.m. – 4:00 p.m.

APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submission of an application does not guarantee a vendor acceptance into any event. All decisions are at the City’s discretion. The City has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of the City. The CITY DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items. 

VENDOR/EXHIBITOR  RESPONSIBILITIES: Vendor will not be permitted to move in unless licensee is present or without prior approval from the City of Kissimmee Event Supervisor and/or designee.
 
BOOTH SPACE: Each individual vendor space is 10’ x 10’. Vendors must bring their own tables/ chairs. 

STATIC DISPLAYS: You must pass fire inspection - if you are using a generator, it must be blocked on all sides, filled prior to the event and you must have a minimum 2A-10 BC fire extinguisher present. *You must also include your display dimensions in your application*

CANOPY/TENT WEIGHTS: All vendors that use canopies/tents for their booth space ARE REQUIRED have at least 24 pound tent weights on each corner of their canopy/tent. All vendors must operate from under a flame-retardant canopy or from a self-contained trailer. Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted, unless otherwise approved by the City.

The City of Kissimmee is not responsible for providing power to any vendor. If you require power this must be purchased in advance from the City of Kissimmee and is subject to availability.

Vendors are responsible for removing empty boxes, trash, plastic bags etc.
Vendors are fully responsible for the cleanliness of the area of rental. Area must be left in the same condition, as it was when you arrived.

All vendor items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise.

 
CANCELLATIONS: The City has no control over weather and any losses due to event cancellation.

PARKING: Vendors are directed to drop off their equipment/supplies in the event area during specified set-up time and park their vehicle in specified parking areas. Vehicles parked in unauthorized areas are subject to being towed. 

LIABILITY WAIVER: All vendors agree to discharge the City of Kissimmee, it’s employees and sponsors from any suits or claims based on property/possession loss or damage. All vendors agree to comply with the rules set forth or implemented on event day. The City reserves the right to revise any rule for the betterment of the events and their customers. Liability and Indemnity addressed in Activation Space Addendum.
 
INSPECTION: The City reserves the right to inspect any vendor’s booth space at any time to enforce all rules & regulations.
 
ENVIRONMENTAL REQUIREMENTS: Vendors may not dispense any products in glass containers. All food waste must be disposed of properly.

MERCHANDISE SALES: Any and all vendors who take orders or receive money for services that they provide to the attendees of any event held on City property, whether indoors or outdoors, will be subject to pay the required vendor fee.
The City of Kissimmee reserves the right to place all vendors in locations based on the nature of the event.

PERSONNEL: All staffing requirements are at the discretion of the City of Kissimmee Events and Venues Supervisor and/or designee. Should the Vendor’s actions or inactions require the City to utilize additional staff, the Vendor shall be responsible for paying the wages for the time the staff’s presence is necessary. This includes but is not limited to additional staff needed to clean the area used by the Vendor.

• Vendor will not be permitted to move in unless licensor is present or without prior approval from the City of Kissimmee Event Supervisor and/or designee.
• Displays will not extend beyond the boundaries of the booth or into the aisles.
• Booth assignments are determined by the Events and Venues staff.
• Requested locations are not guaranteed.
• All vendors must provide their own tents, tables, dollies, display lighting, and other operational equipment.
• The City of Kissimmee does not provide power to any vendor. Vendor agrees to keep their area clean and is responsible for any damage caused to the facility.
• Vendors will dispose of all garbage, boxes, etc. at load out time. Booths must be left in the same condition as when vendors arrived.
• All vendor booths must be manned for the duration of the event. All items must be removed from the premises at the end of the event. The City of Kissimmee assumes no responsibility for any merchandise left after the conclusion of the event. All booths and displays must remain intact throughout the entire event.
• Vendors may not shut down prior to the conclusion of the event.