Food Court Vendor

Downtown Fargo Street Fair – Food Court Vendor Information

The Downtown Fargo Street Fair is North Dakota’s largest free outdoor event, attracting visitors of all ages to attend, enjoy, and explore. 2027 Street Fair Dates are July 15, 10 AM - 9 PM  |  July 16, 10 AM - 9 PM  |  July 17, 10 AM - 5 PM

The Street Fair is the perfect opportunity to sell and showcase your product(s) alongside other artists, crafters, makers, and artisans to over 100,000 attendees. Alcohol vendors offer alcoholic beverages in designated locations within the Street Fair footprint.

DCP Member Exclusive: Save $50 off your booth price if you are a DCP Member!

Application Process

Early Bird registration opens on November 11, 2026, at 10:00 a.m. Pricing and deadlines are as follows:

• $55 – Early Bird Application: November 11–December 10, 2026
• $70 – Standard Application: December 11, 2026–January 14, 2027
• $85 – Last Minute Application: January 15–February 25, 2027, at 5:00 p.m.

Applications will be reviewed by our jury from March 1 to March 15, 2027.

 
Important Application & Waitlist Information

Applications submitted after February 25, 2027, at 5:00 p.m., will automatically be placed on the waitlist, with no exceptions. As accepted vendors are placed, payments are processed, and additional booth spaces become available, we will notify waitlisted applicants if we are able to offer them a spot.

If you miss the application deadline, you may still submit your information, but it will go directly to the waitlist.

Please note:

• Applications submitted to the waitlist after February 25, 2027 will not be reviewed by the jury and are not guaranteed consideration for acceptance.
• Jury-evaluated applications will be given priority on the waitlist. Only once all juried applications have been placed will we consider non-juried waitlist submissions.
• Application fees are non-refundable, including for late applicants and those placed on the waitlist.
• Notification of your application status will be sent by March 26, 2027, at 5:00 p.m. for applications submitted by February 25, 2027, at 5:00 p.m. Applications received after this deadline will be placed on the waitlist, and applicants will be contacted only if space can be offered.

For accepted vendors with complete applications, including required permits and insurance, payment will be processed on April 9, 2027. Vendors with incomplete applications will have until April 30, 2027, to submit missing materials, pay vendor fees, and secure their spot. Accepted vendors who do not meet this deadline will forfeit their reserved space and be moved to the waitlist.

Electrical Service & Load Test Requirements

• Select the appropriate electrical service option in your application. Pricing is based on your approved service package, connection types and number of circuits, as listed in the application or an accepted vendor-specific written quote. Final service configuration and capacity are subject to approval by the event electrician.
• Accurately list all equipment and power needs. Include each powered item, quantity, voltage, nameplate amp or watt rating, equipment operated simultaneously, number and type of connections, extension cords needed, and any separately powered stock trailer. Provide requested photographs of plugs, panels and equipment labels.
• Cam-Lock service requires an individual written quote based on your equipment, power requirements and setup. Connections are limited and require advance approval. Vendors must bring their own compatible, appropriately rated Cam-Lock cables. The electrical team will not provide them. Dedicated generators and other special installations also require an accepted written quote before service is confirmed.
• Approved registration, electrical-service and parking fees will be manually charged on April 9, 2027. Vendor-specific quoted services will be charged only after the written quote is accepted.
• Vendors must supply their own appropriately rated extension cords and protect cords in walkways to prevent tripping hazards.
• All vendors using event-provided electricity must have their setup, powered equipment and required cables onsite and ready by 2:30 p.m. on Wednesday, July 14, 2027. The vendor or an authorized representative must be at the assigned space for the mandatory load test beginning at 3:00 p.m. and remain available until testing is complete. All times are Central Time.
• Position supply cables as directed and leave them disconnected until the electrical team authorizes connection. Only the designated electrical team may access event panels, reset event breakers or change event supply connections. Vendors may not share power or add or substitute equipment without advance approval.
• Additional service is subject to availability, electrician approval and applicable published rates or an accepted quote, with credit for amounts already paid. Charges reflect the service reserved, allocated or used, rather than a brief load-test reading.
• Late arrival, a missed or unprepared load test, missing or incompatible cables, unauthorized changes, or defective vendor equipment may result in documented additional contractor charges. Connection may be delayed or restricted, and an operation that cannot be approved may be removed. A rescheduled service appointment is not guaranteed.
• Vendor-owned generators require advance written DCP approval of the equipment, fuel, placement and operating plan. Unless DCP approves otherwise in writing before acceptance, generators must operate below 60 dBA measured 23 feet away under normal operating load. Generator use may affect placement and must meet all applicable safety requirements.
• Vendors not purchasing event-provided electricity must complete the electrical acknowledgment but do not need to attend the event load test. Approved vendor-owned generators remain subject to applicable inspections.

Food Vendor Parking

• Broadway/Main Ave parking permits are available to food vendors only, at $75 per approved standard vehicle space for the event.
• Parking is very limited, with a maximum of two permits per vendor, subject to lot capacity. Additional spaces require advance written DCP approval.
• Provide the vehicle type and full dimensions, including any trailer, for each requested space. Oversized vehicles and trailers require separate approval and a quote before a space is confirmed.
• Permits must be purchased before the event. Parking instructions will be sent in advance, and permits will be included in your welcome packet or issued as directed.
• Display your permit and use only your assigned space. A parking permit does not authorize driving through the event outside approved vehicle-access times. Parking violations may result in ticketing or towing.

Additional Food Court Requirements

• Food Court vendors must obtain and display the required North Dakota Sales & Use Tax Permit and submit required tax documentation.
• Vendors must provide a Certificate of Liability Insurance with at least $1,000,000 per occurrence, along with the required documentation establishing DCP as an additional insured. Coverage must include July 15–17, 2027, and all onsite setup and teardown, including July 14. Do not upload expired certificates or certificates that expire before your onsite participation ends. If your current certificate does not cover these dates, submit an updated version once available. See “Insurance Requirements” in the Vendor Agreement and Code of Conduct for documentation deadlines and extension requirements.
• Food Court vendors must obtain and display the applicable Fargo Cass Public Health license, meet all health and fire requirements, and sell only menu items approved by DCP.

Ground Protection, Cleanup & $250 Refundable Deposit

• Food Court vendors must pay a $250 refundable cleanup and damage deposit for each separately assigned food-vending space. This deposit is separate from application, booth, electrical-service and parking fees.
• The deposit is due June 15, 2027. Unless you have arranged to pay by check or another approved method, your card on file will be charged on that date. Notify Event Planner Sarah Kraft before June 15 if you plan to use another payment method. Vendors accepted after June 15 must pay before setup by the deadline in their acceptance notice.
• Protect the pavement beneath your entire rig, tent, cooking, preparation and serving areas with durable, grease-resistant, leakproof coverings. Use appropriate mats, drip pans or secondary containment around equipment, grease containers and transfer areas that could leak. Ordinary rugs, carpet or cardboard alone are not adequate protection. Secure coverings so they do not create hazards or block public routes or drainage.
• Keep an appropriate spill kit onsite, monitor your area and replace saturated or damaged coverings. Immediately report any grease, oil, food or wastewater spill that reaches the pavement or creates a hazard to DCP staff. Contain and clean spills as directed. Never dump or wash grease, oil or wastewater onto pavement, into storm drains, into ordinary trash or into unapproved locations.
• Report preexisting stains or damage to Event Staff before setup.
• After the official event close and authorization for safe teardown, remove equipment, coverings and waste; clean and sweep your space; and request a DCP checkout inspection before leaving. The pavement beneath your setup must be exposed for inspection.
• DCP may deduct reasonable, documented cleaning, waste-removal, surface-restoration or repair costs attributable to your operation from the deposit and refund the remaining balance. The deposit does not limit your responsibility for costs exceeding $250. The same work will not be charged twice.
• DCP commits to initiating cleared deposit refunds within 10 business days after checkout inspection. If costs remain unresolved, DCP will provide written notice within that period, retain only a reasonable amount related to those costs and refund the undisputed balance. Payment-provider posting times may take longer.
• Leaving without checkout delays the refund until DCP can inspect and assess your space. Additional charges will be itemized with supporting records and are due within 30 days of notification. Vendors may request review in writing within 10 business days, as outlined in the Vendor Agreement and Code of Conduct.
• Application approval, payment or booth assignment does not waive final onsite inspection or compliance requirements.

Vendor Cancellation & Refund Policy

We understand that circumstances can change. If you need to cancel your participation in the Downtown Fargo Street Fair, the following refund schedule will apply to vendor fees:

• 100% refund, minus a 5% administrative charge: Cancellation requested by May 14, 2027
• 75% refund, minus a 5% administrative charge: Cancellation requested by May 28, 2027
• 50% refund, minus a 5% administrative charge: Cancellation requested by June 11, 2027
• No refunds for cancellations requested after June 11, 2027

Application fees remain non-refundable. All cancellation requests must be submitted in writing to be eligible for a refund.

Terms & Conditions

• The Vendor Agreement and Code of Conduct must be read, signed, and uploaded during the application process. See “Related Files” for a copy of this document.
• A North Dakota Sales and Use Tax Permit or One-Time Remittance Form must be obtained and submitted with registration. Failure to provide these documents may result in your application being placed on the waitlist.
• A Certificate of Liability Insurance must be provided during registration. See “Insurance Requirements” in the Vendor Agreement and Code of Conduct.
• A valid credit or debit card must be entered for the initial application fee and subsequent registration fee.