Business Activation Application - Springfield, VA 2027

B2C Activation Spaces are reserved exclusively for businesses and organizations participating for advertising and promotional purposes. These spaces are intended for brands that want direct access to our audience through lead generation, informational outreach, product or service education, and the distribution of promotional materials. B2C Activations are not craft booths and are not intended for handcrafted or artisan retail sales. Businesses approved in this category benefit from on-site visibility and attendee engagement only. This is not a sponsorship package and does not include logo placement, stage mentions, or digital promotion. All businesses must provide their own setup equipment, including tent, tables, signage, and power if needed. Power is not provided. Applications are reviewed to ensure alignment with the purpose of B2B Activation participation.

This application is for businesses whose booth will be used for:

Lead generation and customer sign-ups
Brand awareness and marketing
Educational or informational outreach
Promotional item distribution
Product or service demonstrations
No handcrafted retail sales.
No craft or artisan vendors.

Important Event Protocol
• All vendors must be self-sufficient
• No power or water is provided
• Silent generators only (70 dB or below)
• Straight-leg canopy tents only with tent weights
• Professional signage is required

Setup Requirements
Businesses must provide all setup equipment, including tent, tables, displays, signage, and power if needed
Power is not provided
Generator use must comply with Foodees Fest generator guidelines

Load-In, Setup & Breakdown
Final schedules, layouts, permits, inspections, and operational updates are shared exclusively through the Foodees Vendors & Sponsors Facebook Group. Joining the group is mandatory for participation.

Late arrivals, early breakdown, or no-shows may result in removal without refund and loss of future booking eligibility.

LATE ARRIVALS WILL BE TURNED AWAY with no refund. No-show vendors will be banned from future events and forfeit their deposits and vendor fees.

All vendors must be fully set up one hour before event start time each day.
Event Hours:

• Friday: 1:00 PM – 9:00 PM
• Saturday: 11:00 AM – 9:00 PM
• Sunday: 11:00 AM – 7:00 PM

TERMS & CONDITIONS
By submitting this application and/or completing payment, you acknowledge and agree to the following:

Approval & Participation
Submission of an application does not guarantee acceptance. FoodeesFest reserves the right to approve, deny, or remove any vendor at its sole discretion. Vendor placement is determined by FoodeesFest and is final.

Approved Items
Vendors may sell only items submitted and approved in their application. Unauthorized items, substitutions, or additions are prohibited and may result in immediate removal without refund.

Pricing & Signage
All prices must be clearly displayed using professionally printed signage. Handwritten signs are not permitted. Prices must be submitted for approval in advance. Price gouging or inconsistent pricing will result in removal and permanent disqualification from future FoodeesFest events.

Waste Management & Cleanup
Vendors must leave their space in the same condition as it was upon arrival. All trash and food waste must be disposed of in designated dumpsters, cardboard must be broken down, and no grease, oil, food residue, sauces, or liquids may be dumped, rinsed, spilled, or poured onto the ground, pavement, grass, drains, or surrounding areas.

Grease mats or containment trays are required for all food vendors. Any spills or stains must be cleaned immediately using proper absorbents. A Foodees staff member must inspect and sign off on your space Sunday night prior to departure.

Failure to comply, including grease stains, food or liquid spillage, trash left behind, or improper disposal, will result in forfeiture of your deposit and may result in additional remediation fees exceeding $500 based on cleanup costs, venue charges, and documented damages.

Deposits
A cash-only deposit is required at check-in:
• $50 for artisans and crafters

Deposits are refundable only if the vendor:
• Remains onsite for the full event
• Properly cleans their space
• Complies with all rules and protocols

Any vendor who leaves early, no-shows, or violates event rules will forfeit their deposit.

Load-In, Attendance & Early Exit
Vendors must arrive and set up during assigned load-in times. Late arrivals may be turned away without refund. Vendors must remain onsite for the full event duration. Early exit forfeits deposit and future booking eligibility.

Fees, Taxes & Processing
Vendor invoices include the vendor fee, applicable sales tax, and processing fees. All fees are non-refundable unless FoodeesFest cancels the event.

Weather, Rescheduling & Venue Changes
Events are rain or shine. Reschedules are not cancellations. Venue, layout, or operational changes may occur for safety or logistical reasons and are not grounds for refund.

Chargebacks
Vendors agree not to initiate chargebacks or payment disputes. Any chargeback will result in permanent removal from all FoodeesFest events.

Licensing, Permits & Compliance
Vendors are solely responsible for obtaining and maintaining all required licenses, permits, health certificates, and insurance. All required documentation must be displayed onsite. Vendors must comply with all city, county, and state regulations.

Insurance Requirement
Vendors must carry general liability insurance with a minimum of $1,000,000 per occurrence and list Foodees, LLC as additionally insured. Insurance may be purchased through Eventeny’s insurance partner after approval.

Media Release
Vendors grant FoodeesFest permission to use photos, video, and brand likeness for marketing purposes. All media captured at the event is the property of FoodeesFest.

Liability
Vendors assume all risk related to their property, staff, and operations. FoodeesFest is not responsible for lost, stolen, or damaged items.

Communication
Vendors consent to receive email and SMS communications related to the event. Opt-out instructions are provided with each message.

Vehicle Access

No vendor vehicles may enter or exit the event space until the crowd has fully cleared. Early exit will forfeit deposit and future booking eligibility.
Waste Management

• Dumpsters will be provided; use only designated containers.
• Break down all cardboard.
• Vendors are responsible for their own waste.
• A Foodees staff member must sign off on your space before you leave Sunday night.