Artist/Crafter

Please review the Festival Rules, Terms, & Conditions before completing your application. By submitting your application and payment, you acknowledge that you have read, understand, and agree to all festival rules, terms, and conditions.

A non-refundable jury/application fee is required at the time of submission.

The final application deadline is October 2, 2026. Jury selection and vendor notifications will begin in September. All correspondence will be sent through Eventeny.

Please note: Information provided in your application may be used to create your public artist profile on the festival website. This may include your business and/or artist name, description of work, and website.

We appreciate your interest and look forward to receiving your Merry Mountain Town application.

Merry Mountain Town Festival Rules, Terms, & Conditions:

2026 Event Schedule:

• Saturday, November 2026
  • 8:00 AM - Vendor check-in/setup
  • 10:00 AM - Festival opens
  • 10:00 AM - Downtown decorating contest
  • TBA - Photos with Santa
  • 6:00 PM - Parade
  • 8:00 PM - Festival closes
  • Please keep in mind that, since there are no admission gates, some visitors may arrive a little early or stay a little later than the official festival hours.

Jury:

• All complete applications and accompanying materials will be presented to the Jury.
• Selections are based on:
  • Quality and skill of workmanship
  • Originality and creativity
  • Unique and relevant concepts
  • Overall attractiveness of the display
  • Balance and number of crafters within each category
• The Jury will review photographs, menus (if applicable), and all application materials when making selections.
• Photographs are a critical factor in the review and acceptance process.
• Images must be current and represent your work and process accurately, as outlined in the material requirements. At least one photo must show your full booth setup.
• Jury selection and vendor notifications will begin in September.
• Jury decisions are final and will not be subject to discussion.

PRODUCT and EXHIBIT

• ALL items must be created or grown by the exhibitor.
• Only the exhibitor and booth partner(s) will be eligible to check into the Festival.
• Items/ Categories NOT permitted: BUY/SELL --the resale of wholesale items, MLM -- multi-level marketing items, obscene items, or items portraying illegal drug use are prohibited and will result in immediate dismissal without refund.
• Exhibitors may only show and sell work from the category in with they have been accepted.
• Any items of work not listed in the application and/or not created by the exhibitor must be removed from the show.
• Management will prohibit the installation and operation of any exhibits not meeting their approval.
• Exhibitors must bring enough stock for the entire show (4 days). If an exhibitor believes they are in danger of running out of stock, they must report to Festival organizers immediately.
• All transactions and activities must be confined to exhibitor's assigned space.
• Taking orders for merchandise not available at the festival is prohibited. Special orders for your own products and collecting contact information for mailing lists are permitted. Credit card systems may not be used to gather customer information.
• All articles and displays must be in good taste with no reference to race, ethnic, gender, sexual, political  or religious prejudice.
• All materials must be in compliance with all applicable laws, rules and regulations of the United States and the State of Georgia.

BOOTH DISPLAY and SET-UP

• All spaces, unless specified, are on natural terrain--spaces will have pine straw, holes, etc. Come prepared with stakes, wood shims to level legs, tent weights, etc. Vendor will be liable for any damaged caused by poorly secured tent and incidents may affect future acceptance.
• A single outdoor space is 12' x 12'
• Exhibitors must furnish their own display table, skirting, chairs, extension cords, etc.
• All displays must be designed, constructed and operated in good taste.
• Signs, tents, canopies or any other part of display may not extend over or into walkways.
• You may bring an identification sign/banner for your booth, but Merry Mountain Town / Gilmer Chamber reserves the right to approve or disapprove display at any time.
• Booths must be set up and manned by 9:30 a.m.
• Exhibitors may not open their booth late or close early. Doing so, affects the possibility of being considered for other Merry Mountain Town/ Gilmer Chamber events.

CRAFTER CHECK-IN and SET-UP SCHEDULE

• Exhibitor (or listed booth partner) must check-in, in person, with a Eventeny QR Code, and must attend the show in its entirety.
• Exhibitor (or listed booth partner) MUST check-in during official check-in times.
• Any exhibitor not check-in will forfeit their booth space and all fees.
• Exhibitors CANNOT sub-lease assigned booth space or employ sales agents or representatives in lieu of checking-in and attending the Festival personally.
• Exhibitors MUST sign a waiver of liability BEFORE they will be allowed to set up their display. Failure to do so will result in forfeiting their space without refund.
• NO vehicles are allowed within the grounds during show hours. Festival closing does not mean you may bring your vehicle on the event grounds. Anyone wishing to bring a vehicle onto the fairgrounds before closing MUST speak to a Staff member. Load out instructions MUST be followed. Failure to follow vehicle rules will result in ineligibility for future events.
• Failure to check-in before set up may require relocation and could affect future participation.
• We understand returning vendors desire to be in the same location. While this will be considered, it is not guaranteed.

ADDITIONAL FESTIVAL RULES

• Electricity is a PAID amenity at the Festival and extremely limited to those who require it to demonstrate their craft, food production, or other necessary functions. Additional information will be sent to accepted exhibitors.
• Grease and Oil are prohibited from being disposed of in the drains or port-o-potties. Vendors may also store their own and dispose off-site.
• Vendors are responsible for their own trash collection and booth cleanliness will be monitored by Staff at all times. Hot coals, cooking oils, grease, or any other flammable items are not permitted in the dumpsters.
• Merry Mountain Town and/or Gilmer Chamber is not, and will not be, responsible in any way for loss or damage to participants property. Exhibitors are responsible for their own personal and property liability.
• Vehicles are NOT allowed in the festival grounds during the show hours or on the street or in visitor parking after set-up or during show hours. Volunteers will be available to direct to the appropriate parking areas. Failure to abide to parking rules may affect future acceptance into Merry Mountain Town/Gilmer Chamber and/or dismissal from the show without refund. The parking lot is not owned or managed by the Gilmer Chamber.
• Coolers may be brought into the festival area prior to opening each day. No glass containers. No alcohol is permitted on the premises.
• PETS and service animals are allowed.
• Smoking, vaping, alcoholic beverages, firearms, and controlled substances are prohibited on the fairgrounds. Any violation will result in immediate removal from the premises.
• No political rallies, speeches, campaign hand bills, or political solicitations of any kind are allowed on the fairgrounds, both inside and outside of fenced areas.
• Disruptive, rude, or disrespectful behavior toward vendors, volunteers, staff, patrons, or merchants will not be tolerated. Management reserves the right to remove or ban any person(s) who are not in compliance with the festival rules and regulations.
• GEORGIA STATE/COUNTY SALES TAX at 8% must be charged on all sales. Exhibitors are solely responsible for collecting, reporting and paying all sales taxes collected to the Georgia Department of Revenue, Compliance Division. Forms will be included in the Check-in packet.

PAYMENT 

• Jury/Application Fee (non-refundable): $25.00 — due at time of application
• Artist/Crafter Booth Fees:
  • 12'x12' space: $100
• Food/Concessions Booth: 
  • 12'x12' Space: $125
  • 12'x20' Space or Larger: $150
• Electricity (optional): $10.00 per space (charged upon approval)
• All payments must be made through Eventeny at the time of application unless otherwise approved.
• If your application is not accepted, booth fees (less the $25.00 jury/application fee) will be refunded to the original credit card through Eventeny.
• All withdrawals must be submitted through Eventeny via email to remain in good standing.
• Withdrawals submitted before August 31, 2026 will receive a full booth fee refund.
• Partial refunds will be issued for withdrawals made before September 4, 2026.
• No refunds will be issued after September 30, 2026.
• This is a rain-or-shine event.
• Failure to follow application instructions may result in disqualification. The Merry Mountain Town Festival and Gilmer Chamber reserves the right to refuse any application.
• We appreciate your interest and look forward to receiving your festival application.