FoodeesFest Vendor Agreement –Portland, Maine

Foodees Fest Portland, Maine
Maine Mall
July 23–25, 2027

Applications are reviewed on a rolling basis and may close at any time once capacity is reached. Many categories fill well before the listed deadline.

IMPORTANT: The following categories are currently FULL and CLOSED:
• Lemonade
• Henna

We are no longer accepting applications for lemonade vendors or henna artists for this event. Applications containing these offerings may be declined based on category availability.

Foodees Fest is a large-scale, outdoor, multi-day festival built around food, culture, and small businesses that know how to show up and stand out.

Admission is FREE!

Each event brings together food trucks, tented food vendors, artisans, authors, specialty crafters, and unique small businesses.

Vendors are selected based on product category, quality, presentation, professionalism, and the overall needs of the event.

This application helps us understand your business, your offerings, and how you fit into the overall vendor mix. Submission does not guarantee acceptance. We curate carefully to protect vendor success and avoid oversaturation.

A valid method of payment must be entered for your application to be fully submitted. Spaces are limited and are approved on a first-come, first-approved basis within each available category.

Accepted Vendor Categories
• Food Trucks & Food Trailers, 10x20 or less
• Only accepting 3 larger food trucks for this location
• Tented Food Vendors cooking onsite
• Pre-Packaged Food Vendors
• Artisans & Crafters
• Authors & Non-Food Retail

Vendors must apply under the category that accurately reflects their setup and what they sell.

CURRENTLY CLOSED:
• Lemonade
• Henna

Please do not apply for these categories, as they have reached capacity.

Sponsors and businesses interested in promotional or brand activation space should contact booking@foodeesfest.com. Sponsorships and business activations are handled separately from vendor applications.

Event Expectations & Requirements
• Vendors must be fully self-sufficient
• Power and water are not provided
• Quiet generators only, 70 dB or lower
• Straight-leg canopy tents only
• Tents must be white or professionally branded with signage
• Clean, professional setups are required
• Signage must be clear and presentable
• Beverage sales are limited and require approval

Insurance is required for all vendors.

You will need a general liability insurance policy listing Foodees, LLC as additionally insured. If needed, insurance may be purchased during the application/approval process.

Menu & Product Approval
All food vendors must submit their complete menu with the application.

Only approved items may be sold during the event.

No menu additions or changes will be permitted after approval without authorization from Foodees Fest.

Please remember that lemonade is already FULL for Portland and may not be added to an approved menu.

Curated Vendor Experience
We intentionally limit categories to give each vendor a fair opportunity to perform well.

Unique offerings, strong presentation, professional setups, and creative execution matter.

Once a category reaches capacity, it will close even if the overall event is still accepting vendors.

Load-In, Event Information & Communication
All final event details, including:

• Load-in times
• Layout maps
• Permits and inspections
• Event updates
• Vendor instructions

will be shared exclusively inside the Foodees Vendors & Sponsors Facebook Group.

Joining this group is required for participation.

This is where all official vendor information will be posted. If it is not posted in the group, it is not considered official event information.

When requesting to join the group, you must answer all membership questions or your request may not be approved.

https://www.facebook.com/share/g/1eWAiJ5pp2/

All vendors are required to remain fully set up and operational for the entire duration of the event in order to provide a consistent experience for our guests.

Vendors may NOT leave or break down prior to the conclusion of the event without direction from Foodees LLC staff.

Event Hours
Friday: 1:00 PM – 9:00 PM
Saturday: 11:00 AM – 9:00 PM
Sunday: 11:00 AM – 7:00 PM

Important Notes
• All vendors are required to participate all three days
• Late arrival, early breakdown, or no-shows may result in removal without refund
• Failure to follow event guidelines may impact eligibility for future Foodees Fest events
• Category availability changes quickly
• Approval is not guaranteed until your application has been reviewed and accepted
• Lemonade and henna are currently FULL and CLOSED

TERMS & CONDITIONS
By submitting this application and/or completing payment, you confirm that you have read, understand, and agree to all terms below.

General Rules
• Sponsors are not required to pay a deposit.
• NO charcoal grills of any kind are permitted.
• Vendors are responsible for joining and monitoring the Foodees Vendors & Sponsors Facebook Group for load-in assignments, layouts, permits, inspections, operational updates, and other event information.
• Vendors are responsible for contacting Foodees with questions and ensuring compliance with all applicable city, county, state, venue, health department, licensing, and insurance requirements.
• Applications are event-specific. Please confirm that you are applying for the correct location before submitting.

Application, Approval & Payment
Submission does not guarantee acceptance. FoodeesFest may approve, deny, waitlist, or remove a vendor based on category availability, event needs, compliance, presentation, or other operational considerations.

If your application is waitlisted or pending, it may later be approved and charged as availability changes.

If you no longer wish to participate and have not yet been approved, you are responsible for withdrawing your application. Active applications may be approved and charged at any time as space becomes available. Failure to withdraw does not qualify for a refund.

Vendor placement is determined by FoodeesFest and is final.

Approved Products & Space
Vendors may sell ONLY the products and menu items submitted and approved with their application.

Unauthorized additions, substitutions, or menu changes are prohibited and may result in removal without refund.

Approval does not grant exclusivity. Multiple vendors may sell similar products; however, FoodeesFest intentionally limits categories to avoid unnecessary oversaturation.

No space sharing or splitting is permitted.

Prepackaged food and craft vendors may not sell beverages unless specifically approved.

All food trucks must be fully self-contained, including power, water, wastewater, and waste management, with business operations contained within the approved setup.

Pricing & Signage
All prices must be clearly displayed using professional signage. Handwritten signs are not permitted/CHALKBOARD ARE OK

Pricing must be submitted accurately and may be reviewed by FoodeesFest.

Price gouging, undisclosed pricing changes, or inconsistent pricing may result in removal and disqualification from future events.

Load-In & Attendance
Load-in for this event will take place on Thursday and Friday during assigned time windows.

Your specific arrival time and instructions will be posted in the Foodees Vendors & Sponsors Facebook Group.

Vendors must arrive during their assigned load-in window. Late arrivals may be turned away without refund.

All vendors must remain fully set up and operational for the entire event. Early departure without approval may result in forfeiture of deposit and future booking eligibility.

This property requires all vendors and equipment to be off the property by 10:00 PM Sunday.

Property Pet Policy
Pets are NOT permitted onsite. This is a property restriction and not a FoodeesFest policy.

Service animals permitted under applicable law are allowed and will not be restricted.

Self-Sufficiency, Waste & Cleanup
All vendors must be fully self-contained and provide their own:

• Power
• Water
• Wastewater containment
• Trash disposal

Generators must meet FoodeesFest noise requirements and be properly maintained.

Food vendors must use grease mats or containment trays.

Trash and food waste must be placed in designated dumpsters, and cardboard must be broken down.

NO grease, oil, food residue, sauces, wastewater, liquids, or other waste may be dumped, rinsed, spilled, or poured onto pavement, grass, drains, or surrounding property.

Any spill or stain must be cleaned immediately using appropriate absorbents and cleaning materials.

A Foodees staff member must inspect and approve your space before you leave Sunday.

Damage, grease stains, trash, spills, improper disposal, or failure to clean your space may result in forfeiture of your deposit and additional remediation charges exceeding $500 depending on venue charges, cleanup expenses, and documented damages.

Refundable Vendor Deposit
A CASH-ONLY deposit is required at check-in:

• $100 – Food trucks and tented food vendors
• $50 – Artisans and crafters
• Sponsors – No deposit required

Deposits are returned only when the vendor:

• Remains for the entire event
• Leaves the space clean and undamaged
• Follows event and property rules
• Receives final staff sign-off

Early departure, no-show, cleanliness violations, property damage, or other rule violations may result in forfeiture of the deposit.

Fees, Taxes & Processing
Vendor invoices may include the vendor fee, applicable sales tax, and processing fees.

All payments are final and non-refundable except when FoodeesFest cancels an event in full.

Weather, Rescheduling & Venue Changes
FoodeesFest operates rain or shine.

A rescheduled event is NOT considered a cancellation.

Changes involving the venue, layout, operating procedures, load-in, or other logistics may be made when necessary for safety, venue requirements, or event operations and are not grounds for a refund.

Transfers to another FoodeesFest event are not permitted.

Refund & Transfer Policy
ALL VENDOR FEES ARE FINAL.

FoodeesFest does not provide refunds, credits, or transfers for reasons including, but not limited to:

• Weather
• Vendor cancellation
• Low attendance
• Sales performance
• Personal scheduling conflicts
• Travel issues
• Illness or emergencies
• Event rescheduling

By accepting a space, you are committing to participate in the event as scheduled.

If FoodeesFest cancels an event entirely, vendors will receive further direction at that time.

Please apply only if you are prepared to fully commit.

Chargebacks & Payment Disputes
Vendors agree not to initiate improper chargebacks or payment disputes for valid vendor fees covered by this agreement.

FoodeesFest will formally respond to payment disputes using the signed application, payment records, event documentation, and communication history.

A chargeback or payment dispute involving valid fees may result in permanent removal from future FoodeesFest events.

Licensing, Permits & Insurance
Vendors are solely responsible for securing and maintaining all licenses, permits, health certificates, approvals, and documentation required for their business.

Required documentation must be available onsite when applicable.

All vendors must carry general liability insurance with a minimum of $1,000,000 per occurrence and list Foodees, LLC as additionally insured.

Insurance may be available for purchase through Eventeny's insurance partner after approval.

Media Release
By participating, vendors grant FoodeesFest permission to photograph and record their business, products, staff, booth, and event participation and to use that media for promotional and marketing purposes.

Media captured by or on behalf of FoodeesFest at the event may be used by FoodeesFest for future marketing.

Liability
Vendors participate at their own risk and are responsible for their property, equipment, employees, contractors, products, and business operations.

FoodeesFest is not responsible for lost, stolen, damaged, or weather-affected property.

Communication
Vendors consent to receive event-related email and SMS communications from FoodeesFest. Opt-out instructions will be provided where required.

By submitting this application, you acknowledge that you have read these Terms & Conditions in full and agree to comply with all FoodeesFest and property requirements.