Guilds & Non-Profits

Welcome to the event! 

Thank you for your interest in having a guild demonstration table at the April 16-17, 2027 Great Basin Fiber Arts Fair. Your table will be invoiced upon approval of your application. 

Let us know if you have any questions.This is an electronic agreement and by selecting the booth, you are validating and approving this agreement electronically.

The following are the contract terms of the agreement to rent a guild table at Great Basin Fiber Arts Fair (hereafter “GBFAF”). In order to attend the fair as a guild, your acceptance of these terms shall constitute a binding agreement and must be adhered to unless otherwise agreed to in writing by the GBFAF committee.  

Guilds who fail to comply with these terms will not be considered for future events. This Agreement shall be governed by and construed in accordance with the laws of the State of Utah.  

1. Table Information 

• Guild will be assigned to a table in the guild area. Guild may not move or trade spaces except at the direction of the GBFAF committee. 

• Tables may not be close to a wall so be prepared to display items independently.     

• GBFAF will provide one 8' x 30" table and 2 chairs for each guild space. Guilds are responsible to provide displays for their own booth. Additional table and chair rental may be purchased on the website. 

• You are responsible for providing volunteers for your booth during marketplace hours. Booth sitters will periodically check in with you to see if you need a break. 

• Guild is responsible for transporting goods to/from their vehicle, as well as the set up and take down of their table. 

• Guild is responsible for closing and securing their table at night. 

• Electricity is provided free of charge. Guild is responsible for providing any extension cords needed. Cords cannot be placed in walkways. 

• Guild may not use duct tape. Please use gaffer or other non residue tape on the floor.

2. Location

• GBFAF is being held at the Davis County Western Sports Park in Arena 2 located on the north side of the venue. The address is 151 South 1100 West, Farmington, UT 84025

3. Setup 

• Set up for the fair will be Thursday, April 15, 2027 from 10:00am - 7:00pm. When you arrive, please check in at the welcome table located in the front of the arena.

You may use the large roll up doors on the south and east side of the arena to access your space. There is limited space at the doors. Please take turns and follow any directions given by volunteers. Unload your vehicle completely in the staging area. Once unloaded, please immediately move your vehicle to the parking lot so others may access the building. Then return to the staging area to move your possessions to your assigned table.

• Additional set up time is available Friday, April 16, 2027 starting at 8:00am, but must be completed before the Marketplace opens at 10:00am. Please check in at the Welcome desk at the front of Arena 2 when you arrive.

4. Takedown 

• Takedown is Saturday evening April 17, 2027 from 5:00 – 7:00pm. 

• Closing up early is unprofessional and not permitted. Please show courtesy to shoppers and vendors by keeping your table up until the marketplace closes at 5:00pm. 

• Guild is responsible for removing all items from their booth including trash, signage, and tape.

5. Marketplace

• The Fair Marketplace will be open from 10:00am to 5:00pm both Friday and Saturday. 

• Arena 2 will be locked at the following times:

     Thursday at 7:00pm until Friday at 8:00am

     Friday at 8:00pm until Saturday at 8:00am

• The Fiber After Party will be held in the Tea Garden from 6:00pm to 8:00pm on Friday night. Everyone is welcome. 

6. Security

A security team will be provided during Marketplace hours on Friday and Saturday to help everyone have a safe experience. If you have a security issue, please contact a committee member or the security team as you see them. The Western Sports Park will secure the buildings overnight.

7. Fair Guidelines 

• The concession rights for this event belong to the Western Sports Park. GBFAF may have concessions or food trucks may be available. More information will be provided as we get closer to the fair. There are also a lot of restaurants in the nearby shopping areas. 

• You are not permitted to sell anything or collect donations in your booth unless written permission has been obtained from the GBFAF committee. 

•  No animals will be permitted at the Fair except approved service animals. This includes during setup and takedown times.  

• When advertising the event on your own social media, please link to our website www.GBFAF.org so the information about the fair is presented consistently. 

• Please do not post any signage outside or around the building without permission. Signage inside your booth is fine. Please use only blue painters tape on any walls or columns. Gaffers tape is acceptable on the floor only.

• No beer, wine or liquors of any kind are permitted in the facility.  

8. Limitation of Liability 

The guild and its members agree to make no claim for any reason whatsoever, including negligence, against GBFAF, its members, agents, employees or the owners of the Western Sports Park for loss, theft, damage or destruction of property, or for any injury to the guild members while at the Fair. 

9. GBFAF Authority 

The GBFAF committee has complete authority and control over all aspects of the Fair. It reserves the right in its sole discretion to oversee and make whatever arrangements it deems appropriate for security, crowd control, clean-up, publicity and any other matters affecting the overall fair operation. The GBFAF committee makes no guarantees as to any specific level of fair attendance. 

10. Cancellation Policy 

Guild may cancel up to March 18, 2027 and receive a 90% refund (10% retained for processing fees). Refunds will be processed via the same payment method used. Cancellations requested after March 18, 2027 are non-refundable. Exceptions may be considered on a case-by-case basis.