Merchant

Please note that upon your acceptance to the festival, your credit card on file will be automatically debited and processed for the full amount owed within 24hrs.  

PLEASE NOTE ALL APPLICATIONS ARE SUBJECT TO ACCEPTANCE AND AVAILABILITY.

BIG GRILL FEST CHICAGO 2026 RULES & REGULATIONS

1. Contract Cancellation: Chicago Special Events Management (hereinafter “SEM”) reserves the right to cancel a contract at any time for the good of the festival, by its sole discretion or by the direction of Big Grill Fest Chicago (AKA “Committee”).  Any cancellations by management will be refunded if ALL rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
   
   

2. Water: Running water is not provided on site.  You must supply your own fresh water.
   
   

3. Electricity: No small portable generators or car batteries are permitted within your booth.  All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by SEM will not result in a rebate or refund.
   
   

4. Music: This event STRICTLY prohibits the playing of recorded or live music in your booth.
   
   

5. Laws: Drilling or securing into the park property is not permitted to secure your tent or equipment.  Violators will be subject to a $500 park district fine and or space cancellation at the event. You are directly responsible for any violations and fines.
   
   

6. Set-up and Tear-down: Each participant is responsible for setup, take down and clean-up of his/her booth space. Vehicles are not  allowed on Park District property. Load-in/set-up times will be provided to you by email one week prior to the event.  You must unload and load within the designated area. You are allotted 2 hours from the closing of the event, to vacate your booth space after the event.
   
   

7. No Show Policy: Participants who have not checked-in by 12:00 PM Saturday August, August 29th will be considered a “no-show.” No Show participants/artist will NOT be eligible for refunds and assigned booth space will be forfeited to a wait-list participant.
   
   

8. Trash Disposal:  Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths.  May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space.
   
   

9. Indemnification: Chicago Special Events Management, its employees,Big Grill Fest, festival service providers, or any participating sponsors, will NOT be responsible for any injury, loss, or damage that may occur to the participant (artist or restaurant), any of the participant’s employees or any property prior to, during or after the period covered by the participation exhibitor contract. This signed contract states that you agree to the terms and indemnify all parties working, and producing the event from any liability or claim.
   
   

10. Booth Space: Each vendor must use only the space that they are granted.  Only a three-foot entry way is permitted. We reserve the right to relocate a participating vendor when necessary, even after a space has been assigned – based upon approval of the festival committee.
    
    

11. Third Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event in your booth.
    
    

Event Hours:  All vendors must remain open during festival hours.