Spiders, Goblins and Ghost Family Fun Day

🕷️ Spiders, Goblins & Ghosts: Harvest Family Fun Day 🎃

Get ready for a spooktacular day filled with fall fun, family memories, and Halloween excitement! Join us for Spiders, Goblins & Ghosts: Harvest Family Fun Day — a festive celebration where families can enjoy the magic of the season.

Come explore local vendors, handmade treasures, sweet treats, seasonal goodies, and unique finds while enjoying a fun-filled atmosphere perfect for all ages. Kids can dress in their favorite costumes, discover spooky surprises, and enjoy a day surrounded by pumpkins, autumn colors, and Halloween cheer.

Whether you love ghosts, goblins, spiders, or simply everything cozy about fall, this event is the perfect way to celebrate the season with friends and family.

🍂 Family-friendly fun
🎃 Fall & Halloween-themed activities
🛍️ Local vendors and handmade creations
🍬 Treats, treasures, and seasonal finds

Bring your family, invite your friends, and make some magical Halloween memories!

📅 Saturday, October 17
⏰ 11:00 AM – 2:00 PM
📍 1120 Palmer Farm Road, Gibsonville, NC

Hosted by Shop & Stroll Markets — bringing the community together one event at a time! 🧡

 
 SHOP AND STROLL MARKETS
Vendor Terms & Conditions
Spiders, Goblins & Ghosts: Harvest Family Fun Day 
Located OUTDOORS at:
1120 Palmer Farm Road, Gibsonville, NC

Welcome to Shop & Stroll Markets! We are excited to have you participate in Spiders, Goblins & Ghosts: Harvest Family Fun Day, a festive outdoor fall event celebrating Halloween, handmade creations, local businesses, and family fun.

This event brings together talented artisans, makers, bakers, specialty food vendors, and small businesses for a seasonal shopping experience filled with fall favorites, unique finds, sweet treats, and Halloween excitement.

Our goal is to create a fun, safe, and welcoming environment where vendors can showcase their businesses while families enjoy a memorable community event.

Please read the following Terms & Conditions carefully before submitting your application and payment.

 
APPLICATION & ACCEPTANCE
Submission of an application does not guarantee acceptance.

Vendors are selected based on:

• Product category
• Product quality
• Booth presentation
• Professionalism
• Overall event needs

Shop & Stroll Markets reserves the right to limit vendor categories to provide a balanced shopping experience.

The Organizer reserves the right to deny or remove any vendor who does not meet event standards, policies, or professional expectations.

 
PRODUCT STANDARDS
Shop & Stroll Markets is a curated handmade, artisan, specialty food, and small business marketplace.

The following items are strictly prohibited:

• Counterfeit or bootleg items
• Trademarked or copyrighted merchandise without proper authorization (including Disney or other protected brands)
• AI-generated artwork or AI-created products represented as handmade
• Any products that misrepresent their origin or craftsmanship

We allow select small businesses and a limited number of approved direct sales companies.

Violation of these policies may result in immediate removal from the event without refund.

 
VENDOR PROMOTION
Accepted vendors agree to actively help promote the event.

Vendors agree to:

• Share official event graphics on social media
• Invite customers, family, and friends
• Promote the event through social media, websites, email lists, and other marketing channels
• Provide quality product photos if requested
• Allow Shop & Stroll Markets to use vendor business names, logos, and event photographs for promotional purposes without compensation

Successful events are a shared effort. Vendor participation in promotion helps create a stronger event experience for everyone.

 
VENDOR SPACE & SETUP
This is an OUTDOOR event located at:

1120 Palmer Farm Road
Gibsonville, NC

Each vendor space includes:

• One 10 x 10 outdoor space

Vendors must provide:

• Their own tent
• Commercial-grade tent weights
• Table(s)
• Chair(s)
• Business signage
• All necessary booth supplies

Additional spaces may be purchased based on availability and approval.

Each additional space includes room for one additional 10 x 10 setup.

Maximum purchase: Three vendor spaces

Booth assignments will be provided at check-in.

Vendors must:

• Stay within their assigned booth space
• Keep all merchandise and displays inside their booth boundaries
• Keep walkways clear at all times

The following are not permitted:

• Booth sharing
• Subleasing booth space
• Merchandise extending into walkways

Electricity and Wi-Fi are not guaranteed.

 
EVENT SCHEDULE
Event:
?️ Spiders, Goblins & Ghosts: Harvest Family Fun Day

Date: Saturday, October 17

Event Hours:
11:00 AM – 2:00 PM

Vendor Setup:
10:00 AM – 11:00 AM

Vendors must arrive during the setup window and be completely ready before event opening.

Vendors must:

• Unload at their assigned area
• Immediately move vehicles to designated parking areas after unloading
• Keep driveways and customer areas clear

Breakdown:
2:00 PM – 3:00 PM

Vendors must remain set up for the entire event unless approved by the Organizer.

Early breakdown is not permitted.

Late arrivals without prior approval may result in forfeiture of booth space and vendor fees.

 
REFUND & CANCELLATION POLICY
All vendor fees are:

• Non-refundable
• Non-transferable

No refunds, credits, or transfers will be issued under any circumstances.

Refunds will not be provided due to:

• Vendor cancellation
• Low attendance
• Poor sales
• Weather
• Event schedule changes
• Venue adjustments
• Public safety concerns
• Emergencies

 
FORCE MAJEURE
Shop & Stroll Markets shall not be held liable for cancellations, delays, or modifications caused by circumstances beyond its reasonable control, including but not limited to:

• Severe weather
• Natural disasters
• Government mandates
• Venue closures
• Public safety incidents
• Emergencies
• Utility failures
• Other unforeseen events

Vendor understands these situations are outside the control of the Organizer and Venue.

Vendor fees remain non-refundable in these circumstances.

 
CHARGEBACK POLICY
By submitting payment, Vendor agrees that all sales are final.

Vendor agrees not to initiate:

• Chargebacks
• Payment disputes
• Claims through payment processors

Any vendor initiating a chargeback may be permanently prohibited from future Shop & Stroll Markets events.

The Organizer reserves the right to pursue collection of unpaid fees and associated legal costs.

 
LIABILITY
Vendor assumes full responsibility for:

• Personal injury
• Property damage
• Theft
• Loss of merchandise
• Damage to equipment

Shop & Stroll Markets, its owners, volunteers, staff, venue partners, and affiliates shall not be held responsible for vendor losses or damages.

Vendors are strongly encouraged to obtain their own liability insurance.

 
PROFESSIONAL CONDUCT
Vendors are expected to conduct themselves professionally at all times.

The following may result in immediate removal without refund:

• Harassment
• Discrimination
• Aggressive behavior
• Disruptive conduct
• Failure to follow Organizer instructions

 
COMPLIANCE WITH LAWS
Vendors are responsible for complying with all applicable local, state, and federal laws, including:

• Sales tax requirements
• Health Department regulations
• Required permits or licenses

Product liability insurance is optional and is the responsibility of each vendor if they choose to obtain it.

Shop & Stroll Markets does not require vendors to carry product liability insurance; however, event insurance does not provide coverage for:

• Vendor tents
• Tent weights
• Chairs
• Products
• Displays
• Merchandise
• Product-related claims

Food vendors are responsible for complying with all applicable North Carolina health and food safety regulations.

 
NO VERBAL AGREEMENTS
No verbal promises, statements, or agreements made by Shop & Stroll Markets, its staff, volunteers, or venue partners shall modify this agreement.

Only these written Terms & Conditions are binding.

 
GOVERNING LAW
This agreement shall be governed by the laws of the State of North Carolina.

Any legal action arising from this agreement shall be filed exclusively in the appropriate courts within North Carolina.

 
SEVERABILITY
If any provision of these Terms and Conditions is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

 
AGREEMENT
By submitting an application and payment, Vendor acknowledges that they have read, understood, and agree to these Terms & Conditions.

Submission of an application and payment constitutes acceptance of this legally binding agreement.

 
Questions?
? Shop & Stroll Markets
? ShopandStrollMarkets@gmail.com