Vendors

Welcome to the event! 

Thank you for your interest in vending at the April 16-17, 2027 Great Basin Fiber Arts Fair. Due to our growing popularity, vendors will be selected through a juried process. This will allow for a variety of quality products while keeping our fair a manageable size. Those businesses selected to vend will be notified by mid-October 2026 and will be invoiced for their booth fee January 15, 2027. Past vendors will be considered the same as any other applicant. Completing an application does not guarantee you will be a vendor at the Fair. 

Browse through our booth options and let us know if you have any questions.This is an electronic agreement and by selecting the booth, you are validating and approving this agreement electronically.

The following are the contract terms of the agreement to rent vendor space at Great Basin Fiber Arts Fair (hereafter “GBFAF”). If selected as a vendor, your acceptance of these terms shall constitute a binding agreement and must be adhered to unless otherwise agreed to in writing by the GBFAF committee. 

Vendors who fail to comply with these terms will not be considered for future events. This Agreement shall be governed by and construed in accordance with the laws of the State of Utah.  

1. Booth Information 

• Vendor will be assigned to a booth. Vendor may not move or trade spaces except at the direction of the GBFAF committee. 

• Inviting a non-registered vendor, with a separate product line, to share a booth is not allowed for tax compliance purposes. Any exceptions must be cleared with the GBFAF committee prior to the fair.

• Vendor is responsible to provide tables, chairs, and/or displays for their own booth. Table and chair rental may be purchased on this application. 

• Vendor is responsible for providing coverage for their booth during marketplace hours. Booth sitters will periodically check in to see if you need a break. 

• Vendor is responsible for transporting goods to/from their vehicle, as well as the set up and take down of all products within their booth. 

• Vendor is responsible for closing and securing their booth and merchandise at night. This will be especially important as the Fiber Party will be held in the same building.

• Electricity is provided free of charge. Vendor is responsible for providing any extension cords needed. Cords cannot be placed in walkways. 

• Vendor may not use duct tape. Please use gaffer or other non residue tape on the floor. Please use only removable painters tape on the walls or columns. 

2. Location 

• GBFAF is being held at the Davis County Western Sports Park in Arena 2 located on the north side of the venue. The address is 151 South 1100 West, Farmington, UT 84025

3. Setup 

• Set up for the fair will be Thursday, April 15, 2027 from 10:00am - 7:00pm. When you arrive, please check in at the welcome table located in the front of the arena.

You may use the large roll up doors on the south and east side of the arena to access your space. There is limited space at the doors. Please take turns and follow any directions given by volunteers. Unload your vehicle completely in the staging area. Once unloaded, please immediately move your vehicle to the parking lot so others may access the building. Then return to the staging area to move your possessions to your assigned booth.

• Additional set up time is available Friday, April 16, 2027 starting at 8:00am, but must be completed before the Marketplace opens at 10:00am. Please check in at the Welcome desk at the front of Arena 2 when you arrive.

4. Takedown 

• Takedown is Saturday evening April 17, 2027 from 5:00 – 7:00pm. 

• Closing up early is unprofessional and not permitted. Please show courtesy to shoppers and other vendors by keeping your booth open until the marketplace closes at 5:00pm. Vendors who close up, start taking down their booth items, or bring their empty bins visibly into the booth space before 5:00pm sharp will not be considered for future events. 

• Vendor is responsible for removing all items from their booth including trash, signage, and tape. 

5. Marketplace

• The Fair Marketplace will be open from 10:00am to 5:00pm both Friday and Saturday. 

• Arena 2 will be locked at the following times:

 Thursday at 7:00pm until Friday at 8:00am 

 Friday at 8:00pm until Saturday at 8:00am

• The Fiber After Party will be held in the Tea Garden from 6:00pm to 8:00pm on Friday night. Everyone is welcome.

6. Security

A security team will be provided during Marketplace hours on Friday and Saturday to help everyone have a safe experience. If you have a security issue, please contact a committee member or the security team as you see them. The Western Sports Park will secure the buildings overnight.

7. Fair Guidelines 

• The concession rights for this event belong to the Western Sports Park. The committee may have concessions or food trucks be available. More information will be provided as we get closer to the fair. There are also a lot of restaurants in the nearby shopping areas. 

• You are not permitted to sell food or water in your booth unless written permission has been obtained from the GBFAF committee. 

•  No animals will be permitted at the Fair except approved service animals. This includes during setup and takedown times.  

• When advertising the event on your own social media, please link to our website www.GBFAF.org so the information about the fair is presented consistently. 

• Please do not post any signage outside or around the building without permission. Signage inside your booth is fine. Please use only blue painters tape on any walls or columns. Gaffers tape is acceptable on the floor only.

• No beer, wine or liquors of any kind are permitted in the facility. 

8. Limitation of Liability 

Vendor agrees to make no claim for any reason whatsoever, including negligence, against GBFAF, its members, agents, employees or the owners of the Western Sports Park for loss, theft, damage or destruction of property, or for any injury to the vendor or its employees while at the Fair. 

9. Compliance with Laws 

We will be collecting tax ID information from vendors in order to get you registered for our event with the Utah State Tax Commission. Utah tax forms will be mailed to you prior to the fair to the mailing address provided in this application. Vendor is responsible for collecting, reporting, and paying sales tax to the State of Utah. GBFAF assumes no responsibility for any tax liability incurred by vendor from the sale of any goods at the Fair. Vendor further agrees to indemnify and hold harmless GBFAF from any tax liability vendor may incur from the sale of any goods at the Fair.

10. GBFAF Authority 

The GBFAF committee has complete authority and control over all aspects of the Fair. It reserves the right in its sole discretion to oversee and make whatever arrangements it deems appropriate for security, crowd control, clean-up, publicity and any other matters affecting the overall fair operation. The GBFAF committee makes no guarantees as to any specific level of fair attendance, nor that vendors will achieve any specific dollar amounts in sales. 

11. Cancellation Policy 

Vendor may cancel up to March 18, 2027 and receive a 90% refund (10% retained for processing fees). Refunds will be processed via the same payment method used. Cancellations requested after March 18, 2027 are non-refundable. Exceptions may be considered on a case-by-case basis.