Vendor Application

Join us each month for quality, family-friendly entertainment featuring the talents of local Texas musicians and special guest performers. Come, enjoy classic tunes, food by Roadhouse Bastrop, and even take a spin on our dance floor!

Application & Acceptance
Submission of an application does not guarantee acceptance.
Vendors are selected based on event theme, product quality, variety, and space availability.
Event organizers reserve the right to decline or revoke acceptance if a vendor’s products or conduct do not align with the event’s mission or guidelines.
 
Fees & Payments
All vendor fees (if applicable) must be paid in full by the stated deadline to secure a space.
Vendor fees are non-refundable, except in the event of cancellation by the organizer.
Failure to submit payment by the deadline may result in forfeiture of your space.
 
Event Hours & Setup
Event hours are 5:30 PM – 9:30 PM.

Load in hours start at 3:30 PM - 5:00 PM
Vendors must be fully set up before the event start time and remain open for the duration of the event.
Early breakdown is not permitted without prior approval.
Additional load-in and load-out instructions will be provided upon acceptance.
 
Booth Space & Equipment

Venue will provide tables and chairs.
Booth sharing or subleasing is not permitted without written approval.
Vendors must stay within their assigned booth space.
 
Product Guidelines
All products must be handmade, original, or approved resale items (as applicable).
No illegal, offensive, or inappropriate items may be sold.
Products must align with the family-friendly and community-focused nature of the event.
Organizers reserve the right to request removal of any items deemed inappropriate.
 
Licenses, Permits & Taxes
Vendors are responsible for obtaining any required licenses, permits, insurance, and tax documentation.
Vendors are responsible for collecting and reporting all applicable sales taxes.
 
Food Vendors (cottage kitchen only) 
Food vendors must meet all local health department requirements.
Proof of permits and inspections may be required prior to the event.
 
Conduct & Community Standards
Vendors are expected to conduct themselves professionally and respectfully.
Harassment, discrimination, or disruptive behavior will not be tolerated.
This event celebrates culture, heritage, and community—vendors must support this mission.
 
Cancellation
If the event is canceled by organizers due to unforeseen circumstances, vendors will be notified and refund or credit options will be provided.
 
Liability & Indemnification
Vendors participate at their own risk.
Event organizers are not responsible for loss, theft, or damage to vendor property.
Vendors agree to indemnify and hold harmless the event organizers, sponsors, and venue from any claims or damages.
 
Photography & Promotion
Vendors grant permission for photographs or video taken at the event to be used for marketing and promotional purposes.
Vendors may be tagged or featured on social media unless otherwise requested in writing.
 
Agreement
Submission of an application constitutes acceptance of these Terms & Conditions.