Vendor Application

Join us for the inaugural Swap N Shop, an evening celebrating all things vintage, thrift, and antique in Historic Downtown Martinez!

This curated community event will feature vintage, antique, and thrift vendors lining the downtown streets, free community swap tables on the Plaza, live DJs spinning throughout the evening, food trucks, local businesses, and plenty of opportunities to shop, discover hidden treasures, and connect with fellow vintage enthusiasts.

We are currently accepting applications exclusively for vendors selling vintage, antique, and secondhand/thrift merchandise. This event is intended to showcase authentic vintage finds, collectibles, antiques, retro décor, clothing, accessories, vinyl, furniture, ephemera, and other pre-loved treasures. Handmade, new retail, direct sales, and artisan products are not being accepted for this event.

Vendor space is limited, and applications will be reviewed to ensure a well-balanced and high-quality marketplace. Submission of an application does not guarantee acceptance. Approved vendors will receive a confirmation email with additional event details.

We can't wait to bring this one-of-a-kind vintage shopping experience to Downtown Martinez!

Vendor Terms & Conditions
By submitting this application, Vendor acknowledges that they have read, understand, and agree to the following Terms & Conditions.

Vendor Space & Fee: Each vendor space measures approximately 10' x 10' and is $75 per space. Vendors must provide their own canopy, tables, chairs, displays, lighting (if desired), and any other equipment needed for their booth.

• Vendors are required to provide a clean, safe, and professional booth setup. Downtown Martinez can be windy due to our proximity to the waterfront. All canopies must be properly weighted. Vendors without adequate weights or an unsafe booth setup may be asked to remove their canopy or leave the event.
• Event hours are 4:00 PM–9:00 PM. Vendor load-in is from 2:30 PM–3:30 PM. 
• Vendors must arrive during their designated load-in window. Once streets are closed to vehicle traffic, late arrivals will be required to hand-cart all merchandise and equipment to their assigned space.
• Vendor spaces are reserved only after the application has been approved and payment has been received in full.
• Vendors must provide a valid California Seller's Permit number and are responsible for collecting and remitting all applicable sales taxes.
• This is a curated vintage market. Vendors may only sell vintage, antique, and secondhand/thrift merchandise that has been approved through the application process. 
• Merchandise substitutions or additions on the day of the event are not permitted without prior written approval from Downtown Martinez & Co.
• Handmade goods, new retail merchandise, direct sales, MLM products, mass-produced imported goods, counterfeit items, and reproduction merchandise are not permitted.
• Vendors must submit booth and product photos with their application. 
• Downtown Martinez & Co. reserves the right to approve or deny any application and to require the removal of merchandise that does not align with the event.
• Downtown Martinez & Co. reserves the right to limit the number of vendors within any merchandise category to ensure a balanced, diverse, and high-quality marketplace.
• Booth spaces may not be shared, transferred, or sublet without prior written approval from Downtown Martinez & Co.
• Booths must be completely set up before the event begins and remain fully staffed and operational for the entire event. Early breakdown is not permitted. Vendors who pack up or leave before 9:00 PM without prior approval may not be invited to participate in future Downtown Martinez & Co. events.
• Vendors are responsible for keeping their booth space clean, organized, and free of hazards throughout the event.
• Merchandise, displays, racks, and storage must remain within the assigned booth space and may not block neighboring vendors, sidewalks, fire lanes, or emergency access.
• Vendors are responsible for removing all merchandise, boxes, trash, empty product packaging, zip ties, tape, and any other debris from their booth space at the conclusion of the event. Carry in, carry out. Booth spaces must be left clean and in the same condition in which they were received.
• Electricity, water, Wi-Fi, tables, chairs, and other utilities are not provided unless specifically stated.
• Generators, amplified music, or other sound-producing equipment are prohibited unless approved in advance by Downtown Martinez & Co.
• The event is rain or shine unless canceled by Downtown Martinez & Co. Vendor fees are non-refundable due to weather, low attendance, or circumstances beyond the organizer's control.
• Downtown Martinez & Co. reserves the right to refuse, remove, or deny participation to any vendor whose merchandise, booth, conduct, or operations are deemed unsafe, inappropriate, or inconsistent with the purpose and standards of the event.
• Vendor grants Downtown Martinez & Co. permission to photograph or film their booth, merchandise, and staff for promotional and marketing purposes without compensation.

Release of Liability

Vendor assumes all responsibility for participation in the event and hereby releases, waives, and holds harmless Downtown Martinez & Co., Main Street Martinez, the City of Martinez, event sponsors, volunteers, officers, directors, employees, and agents from any and all claims, liabilities, damages, losses, costs, or expenses arising from Vendor's participation in the event, including but not limited to personal injury, property damage, theft, or loss, except to the extent caused by the sole gross negligence or willful misconduct of Downtown Martinez & Co.

Vendor further agrees to indemnify and defend Downtown Martinez & Co., the City of Martinez, event sponsors, volunteers, officers, directors, employees, and agents against any claims arising from Vendor's operations, merchandise, employees, volunteers, or activities associated with the event.