Vendor Application

Join us for the inaugural Gulf Coast Family Expo, a family-focused event designed to connect Gulf Coast families with local businesses, services, resources, and opportunities all in one place.

This indoor expo will bring together families from across Baldwin and Mobile County who are actively seeking trusted local businesses, healthcare providers, extracurricular programs, travel opportunities, party services, children’s boutiques, sports organizations, and local attractions.

We are looking for businesses and organizations that serve families and children and want to showcase their products, services, or resources to a highly targeted audience of local parents and caregivers.

Vendor categories include:

• Travel & Vacations
• Health & Pediatricians
• Party Rentals & Services
• Local Fun & Attractions
• Sports & Activities
• Extracurricular & Enrichment
• Children’s Boutiques
• Family Services
• Education & Childcare
• Nonprofits & Community Resources

Booth Pricing
10x10 Auditorium Booth: $150
10x10 Lobby Booth: $200
10x10 Corner Booth: $250

Booth placement is first come, first served and subject to category approval to maintain a balanced and diverse event experience.

Vendor spaces are limited. Apply early to secure your spot and connect directly with Gulf Coast families looking for products, services, and resources.

By submitting an application and payment for the Gulf Coast Family Expo, vendor agrees to the following terms and conditions:

1. Application & Approval
Submission of an application does not guarantee acceptance. Bay Area Events reserves the right to approve or deny any vendor application at its sole discretion to maintain category balance and event quality.

2. Vendor Pricing
Vendor booth pricing is as follows:

• 10x10 Auditorium Booth: $150
• 10x10 Lobby Booth: $200
• 10x10 Corner Booth: $200

Booth space is first come, first served based on availability and category approval.

3. Payment Policy
Vendor space is not secured until full payment is received. All payments are non-refundable unless the event is canceled by Bay Area Events.

4. Cancellation Policy
Vendor cancellations are non-refundable for any reason. No credits will be issued. If the event is canceled by Bay Area Events, a full refund will be issued.

5. City of Fairhope Business License Requirement
The City of Fairhope requires all vendors to have a valid City of

Fairhope Business License.

Vendors may choose to pay for their City of Fairhope Business License during the application process, and Bay Area Events will submit the fee directly to the City of Fairhope on the vendor’s behalf. Upon acceptance, vendors choosing this option will be required to complete the City of Fairhope Business License Application.

Both annual and single-day licenses are available.

Vendors are not required to submit their business license fee through Bay Area Events and may complete the licensing process independently. However, all vendors must obtain their City of Fairhope Business License before February 28, 2027. Failure to do so may result in fines imposed by the City of Fairhope.

For more information regarding City of Fairhope business licenses, please contact:
Terry Eutis
terry.eutis@fairhopeal.gov

6. Booth Space
Each vendor will receive designated booth space. Booth sharing is prohibited unless pre-approved in writing. Vendors must remain within their assigned space and may not obstruct walkways or neighboring booths.

7. Setup & Breakdown
Vendors must complete setup before event opening at 10:00 AM. Breakdown may not begin before 4:00 PM. Early breakdown may result in exclusion from future events.

8. Vendor Conduct
Vendors are expected to conduct themselves professionally and respectfully. Bay Area Events reserves the right to remove any vendor displaying inappropriate behavior, offensive materials, or disruptive conduct without refund.

9. Products & Services
All products and services sold or promoted must be family-friendly and accurately represented. Vendors are solely responsible for complying with all local, state, and federal laws related to their business.

10. Licensing & Permits
Vendors are responsible for obtaining any additional required licenses, permits, insurance, or certifications necessary to operate.

11. Liability
Bay Area Events, the Fairhope Civic Center, and affiliated staff are not responsible for theft, damage, injury, or loss of any kind. Vendors participate at their own risk.

12. Electricity & Special Requests
Electricity or special accommodations are limited and must be requested in advance. Additional fees may apply.

13. Marketing & Promotion
By participating, vendors agree that Bay Area Events may use their business name, logo, and booth photos for event marketing and promotional purposes.

14. Weather / Force Majeure
This is an indoor event. In the event of severe weather, natural disaster, government restrictions, or circumstances beyond organizer control, Bay Area Events reserves the right to reschedule or modify the event without refunds.

15. Hold Harmless Agreement
Vendor agrees to release and hold harmless Bay Area Events, its owners, staff, venue, sponsors, and affiliates from any claims, damages, losses, or liabilities arising from participation.

Submission of payment constitutes acceptance of all terms and conditions.