Vendor Application (Art's & Crafts, Specialty Foods, Retail, etc)
About the application
Welcome to Warrior Winter Fest, and thank you for your interest in participating in our event.
Join us as we celebrate the holiday season at the Second Annual Warrior Winter Fest, hosted by the Cherokee High School C-Club. We are excited to showcase a variety of talented artisans, makers, and small businesses offering unique products, holiday décor, gifts, and specialty items for our attendees.
The participation fee for arts and crafts vendors is $100 for a 10' x 10' booth and $175 for a 10' x 20' booth. Vendors will be located indoors in the NEW Cherokee High School gym, providing a comfortable shopping experience for both vendors and guests.
Application Selection
Application Selection
• Vendor Application: Current application being viewed
• Food Vendor Application: https://www.eventeny.com/events/vendor/?id=50086
Food trucks and food trailers must register through the Food Vendor Application and will be located outdoors. Arts & crafts, retail, and other non-food vendors must register through the Vendor Application.
Vendors selling packaged foods, baked goods, beverages, and other specialty food items may register through either application based on their preferred booth location. Indoor booths provide a climate-controlled environment and weather protection, while outdoor booths may offer greater visibility and foot traffic.
Vendor Selection Process
This is a juried event. Applications will be reviewed at least every two weeks through October 1. As the event date approaches, applications may be reviewed more frequently to facilitate timely vendor selection and event planning. Vendors will be notified of their application status as selections are made. Once accepted, the participation fee will be processed.
Submission of an application does not guarantee acceptance into the event. Event organizers reserve the right to approve or deny any application, limit the number of vendors within a particular category, and make final determinations regarding vendor selection to ensure a diverse and balanced shopping experience.
Booth Information
Single booths (10' x 10') and double booths (10' x 20') are available.
Electricity is available upon request. Vendors requiring electricity must indicate their needs on the application and provide their own extension cords and any equipment necessary to connect safely to the available power source.
Vendors are responsible for supplying all booth furnishings and display materials, including tables, chairs, displays, extension cords, and any other items needed for setup and operation.
Other Event Information
Detailed event information, including setup times, parking instructions, and site maps, will be emailed 1–2 weeks prior to the event. Please add warriorwinterfestival@gmail.com to your contacts or safe sender list to ensure you receive all event communications.
Prohibited Products
As this event is hosted by a public high school, vendors may not sell, distribute, display, advertise, or promote alcohol, cannabis, hemp-derived cannabinoids (including CBD, THC, Delta-8, Delta-9, Delta-10, THCA, or similar compounds), tobacco, nicotine products, vaping products, kratom, controlled substances, drug paraphernalia, weapons, gambling-related products or services, adult-oriented products, or any other intoxicating, illegal, age-restricted, or otherwise inappropriate products.
Event organizers reserve the right to require the removal of any product, signage, advertisement, or display deemed inappropriate for a public school environment and may revoke a vendor's participation for failure to comply with event policies.
Vendors are responsible for complying with all applicable federal, state, and local laws, regulations, permits, licensing requirements, insurance requirements, and health department requirements.
Questions? Please contact us at warriorwinterfestival@gmail.com.
About the event
Terms & Conditions
- Vendors are responsible for complying with all applicable federal, state, and local laws, regulations, permits, licensing requirements, insurance requirements, and tax obligations.
- Products containing alcohol, cannabis, hemp-derived cannabinoids (including CBD, THC, Delta-8, Delta-9, Delta-10, THCA, or similar compounds), tobacco, nicotine, kratom, controlled substances, drug paraphernalia, weapons, gambling-related products or services, adult-oriented products, or any other intoxicating, illegal, age-restricted, or otherwise inappropriate products may NOT be sold, distributed, displayed, or advertised at this event.
- Event organizers reserve the right to require the removal of any product, signage, advertisement, or display deemed inappropriate for a public school environment and may revoke a vendor's participation for failure to comply with event policies.
- Parking information, setup times, and site maps will be provided 1–2 weeks prior to the event.
- Vendors are responsible for providing all materials and equipment necessary for their booth, including tables, chairs, displays, extension cords, and any other setup items.
- Vendors may not sublease, share, or transfer booth space without prior approval from event organizers.
- Vendors must be fully set up and ready for operation prior to the event start time of 10:00 a.m. on Saturday, November 7. Approved setup times are Friday, November 6, from 4:00 p.m. to 8:00 p.m. and Saturday, November 7, from 8:00 a.m. to 10:00 a.m.
- Vendors must remain open and operational for the entirety of the event on November 7 from 10:00 a.m. to 4:00 p.m. Early breakdown or departure is not permitted without prior approval from event organizers.
- Warrior Winter Fest is a rain-or-shine event. Because this event is a fundraiser, booth fees are non-refundable once paid. Event organizers reserve the right to modify, delay, suspend, relocate, or cancel all or part of the event due to severe weather, safety concerns, or other unforeseen circumstances.
- Electricity will be provided upon request. Vendors requiring electricity must indicate their needs in the application and are responsible for providing their own extension cords and any additional equipment necessary to safely connect to available power sources.
- Vendors are responsible for keeping their booth space clean and for removing all merchandise, displays, packaging materials, and trash at the conclusion of the event.
- Submission of an application does not guarantee acceptance into the event. Event organizers reserve the right to approve or deny any application, limit the number of vendors within a particular category, and make final determinations regarding vendor selection to ensure a diverse and balanced shopping experience.
Prices
| 10'x10' Single booth | $100.00 | Non-refundable | Please verify your credit card information before submitting your application. Applications with declined payments, over-limit cards, or incorrect credit card information will be automatically denied, and a new application must be submitted for consideration. |
| 10'x20' Double booth | $175.00 | Non-refundable | Please verify your credit card information before submitting your application. Applications with declined payments, over-limit cards, or incorrect credit card information will be automatically denied, and a new application must be submitted for consideration. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Website or Social Media URL (Facebook, Instagram, Etsy, etc.) and/or direct link to your to your business page. Enter N/A if you do not have one.
- Please provide a detailed description of the products you plan to sell or display in your booth. Be as specific as possible. The more information you provide, the better we can evaluate your application and ensure a diverse selection of vendors.
- Please upload photos that accurately represent the items you plan to sell or display in your booth.
- How would you categorize the types of products you will offer at Warrior Winter Fest? (Select all that apply)
- How are the products you plan to sell created or sourced? (Select the option that best applies)
- Will you require electricity for your booth? Vendors are responsible for providing their own extension cords.
- Please list the names and dates of events, festivals, markets, or shows where you have recently participated as a vendor. Include the event name, location, and date, if available.
- By checking this box, I acknowledge that Warrior Winter Fest, the Cherokee High School C-Club, Cherokee High School, and event staff are not responsible for accidents, injuries, theft, loss, or damage related to my participation in this event. I understand that I am responsible for complying with all applicable laws and regulations and for obtaining any insurance coverage needed for my business, property, equipment, and operations. I have read and agree to these terms.
