Food Vendor Application (Food Truck and Food Trailers)

Welcome to Warrior Winter Fest, and thank you for your interest in participating in our event.

We are committed to providing festival attendees with a diverse selection of food options. To help achieve this goal, we strive to ensure that each food truck offers a distinct cuisine or menu concept that does not substantially overlap with other participating vendors.

The participation fee for food trucks is $200. Food trucks will be located in a central area near the new high school gymnasium and practice field, adjacent to the primary event activities and attractions.

Application Selection

• Vendor Application: https://www.eventeny.com/events/vendor/?id=50087
• Food Vendor Application: Current application being viewed

Food trucks and food trailers must register through the Food Vendor Application and will be located outdoors. Arts & crafts, retail, and other non-food vendors must register through the Vendor Application.

Vendors selling packaged foods, baked goods, beverages, and other specialty food items may register through either application based on their preferred booth location. Indoor booths provide a climate-controlled environment and weather protection, while outdoor booths may offer greater visibility and foot traffic.

Vendor Selection Process

This is a juried event. Applications will be reviewed at least every two weeks through October 1. As the event date approaches, applications may be reviewed more frequently to facilitate timely vendor selection and event planning. Vendors will be notified of their application status as selections are made. Once accepted, the participation fee will be processed.

Event Information

Detailed event information, including setup times, parking instructions, and site maps, will be emailed 1–2 weeks prior to the event. Please add warriorwinterfestival@gmail.com to your contacts or safe sender list to ensure you receive all event communications.

Prohibited Products

As this event is hosted by a public high school, food and beverage vendors may not sell, distribute, display, advertise, or promote alcohol, cannabis, hemp-derived cannabinoids (including CBD, THC, Delta-8, Delta-9, Delta-10, THCA, or similar compounds), tobacco, nicotine products, vaping products, kratom, controlled substances, drug paraphernalia, energy shots or other concentrated stimulant products, weapons, gambling-related products or services, adult-oriented products, or any other intoxicating, illegal, age-restricted, or otherwise inappropriate products.

Event organizers reserve the right to require the removal of any product, signage, advertisement, or display deemed inappropriate for a public school environment and may revoke a vendor's participation for failure to comply with event policies.

Vendors are responsible for complying with all applicable federal, state, and local laws, regulations, permits, licenses, and health department requirements.

Questions? Please contact us at warriorwinterfestival@gmail.com.

• Products containing alcohol, cannabis, hemp-derived cannabinoids (including CBD, THC, Delta-8, Delta-9, Delta-10, THCA, or similar compounds), tobacco, nicotine, kratom, or any other intoxicating or controlled substance may NOT be sold, distributed, displayed, or advertised at this event.
• Food truck vendors are responsible for complying with all applicable federal, state, and local laws, regulations, permits, licensing requirements, insurance requirements, and health department requirements.
• Parking information, setup times, and site maps will be provided 1–2 weeks prior to the event.
• Food trucks must be fully set up and ready for operation prior to the event start time of 10:00 a.m. on Saturday, November 7. Approved setup times are Friday, November 6, from 4:00 p.m. to 8:00 p.m. and Saturday, November 7, from 8:00 a.m. to 10:00 a.m.
• Food trucks must remain open and operational for the entirety of the event on November 7 from 10:00 a.m. to 4:00 p.m. Early breakdown or departure is not permitted without prior approval from event organizers.
• Warrior Winter Fest is a rain-or-shine event. Vendors should be prepared to operate in a variety of weather conditions. Event organizers will make every reasonable effort to continue the event as scheduled in the event of inclement weather. Participation fees are non-refundable due to weather. However, if severe weather or other conditions create a safety concern for attendees, vendors, volunteers, or staff, event organizers reserve the right to modify, delay, suspend, relocate, or cancel all or part of the event as deemed necessary.
• Food trucks are responsible for keeping their designated area clean and disposing of waste in appropriate containers. All cooking oils and gray water must be removed and disposed of by the vendor in accordance with applicable regulations. Oils and gray water may NOT be disposed of in dumpsters, drains, or other facilities located on the Cherokee High School campus. Vendors found in violation of this requirement may be subject to a cleaning fee and/or exclusion from future events.
• Food truck vendors must specify electrical needs in their application. Access to electrical outlets will be provided; however, vendors are responsible for supplying their own heavy-duty extension cords and any additional equipment necessary to safely connect to available power sources.
• Because this event is a fundraiser, participation fees are non-refundable once paid.
• Submission of an application does not guarantee acceptance into the event. Event organizers reserve the right to approve or deny any application, limit the number of vendors within a particular food category, and make final determinations regarding vendor selection to ensure a diverse and balanced event experience.