RHMF 2027 Guest Vendor Application

Greetings, esteemed artisans and merchants! We invite you to apply as a guest vendor at Robin Hood's Medieval Faire, whether for one weekend or several, during our five-week event filled with the magic and spirit of Robin Hood and his merry band of outlaws. 

As the sun casts its golden rays upon the greenwood, our fair town comes alive with mirth, music, and the hustle and bustle of merrymakers. This year's faire is themed after the legendary tales of Robin Hood, that gallant outlaw who roamed Sherwood Forest with his band of merry companions, fighting against injustice and spreading joy to all.

We are seeking vendors whose offerings align with the charm and magic of this medieval era, providing our visitors with a truly immersive experience. Picture your tent nestled amidst the vibrant tapestries, aromatic mead, and the lively tunes of minstrels – an opportunity to showcase your crafts, arts, and provisions to an eager and captivated audience.

Should you have any inquiries or require further details, feel free to send a carrier pigeon or dispatch a missive to our vendor coordinator at merchants@robinhoodsfaire.com.

Join us in bringing the spirit of Robin Hood to life, as we create a tapestry of memories and enchantment for all who enter our faire gates.

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 21 of this application (Please note: not the insurance question)

Payment and Pricing:
The merchant must pay the booth fee within 30 days of acceptance to secure their space for the duration of the event. 

Guest Vendor spaces are $50/day for a 10x10 space. Larger sizes please contact us for pricing. Full weekend commitment is required. 

Invoices must be paid within 30 days of issuance. Failure to remit payment within that timeframe will result in the merchant's acceptance being revoked and a rejection notice being issued, allowing the space to be offered to another applicant.   

Tent and Booth Appearance Requirements (Effective 2027 Season) Beginning with the 2027 season, all modern popup tents must be fully covered, dressed, or otherwise modified to maintain the immersive appearance of the village. Plain, uncovered popup tents will no longer be permitted. This requirement is intended primarily for modern commercial canopies. Merchants who have already taken steps to decorate, conceal, or otherwise adapt their tents in a manner consistent with the atmosphere of the faire will generally not be required to make additional changes.

Vendors who are not yet ready to invest in a period-style tent may use commercially available popup tent covers, canopy wraps, or similar products to meet this requirement. A covered canopy top and concealed tent legs will typically satisfy the standard, provided the overall appearance is appropriate to the event.

Several companies offer products designed specifically for Renaissance and historical events, including Ren Flair LLC and Covering Up Historically. Vendors are welcome to purchase from these or any other source that meets their needs and budget. If you are uncertain whether your current setup meets these requirements, we encourage you to contact us before the event. Photos may be submitted for review, and our staff will be happy to provide guidance. Our goal is to help vendors achieve an immersive presentation while avoiding unnecessary expense whenever possible.