Artist Application

Welcome to the Disco Alfresco Family. 

We are so excited to bring you into our community!

This is a family friendly, community driven event. We encourgae our vendors and partners to follow Disco Alfresco's goal to unite and bring joy, to create a welcoming, positive and fun environment for all our community and to grow and spread the joy outwards. 

Disco Alfresco is a movement to take nightlife into nature with one goal -TO UNITE AND UPLIFT. We transform green spaces into community discos where strangers become friends and bridges across communities are built. Everyone is welcome on the Disco Al fresco Dance Floor.

Browse through our applications and let us know if you have any questions.

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Categories:Artists may apply in up to 3 categories. You must submit a separate application for each category. For example, If you sell jewelry, you may apply in a category other than Jewelry if jewelry is less than 10% of your items for sale. Otherwise, you must apply in Jewelry. All work displayed in the booth must be for sale.

*** You are welcome to apply to ALL WEEKS in the schedule. We will only approve 1 week at a time, this means you will only be charged on a weekly basis pending approval.***

By submitting this application you agree to the following terms. Submission does not guarantee a spot. DISCO ALFRESCO [DAF] reviews all applications and approves at its discretion. Your spot is confirmed only after approval and full payment through the Eventeny platform.

YOUR SPACE Each vendor is assigned a 10x10 booth space. You select your preferred spot through the Eventeny booth map at time of approval. Spot selection is first-come, first-served upon approval. DAF provides nothing beyond the space itself. DAF reserves the right to reassign your Booth, we will communicate if we need to do that ahead of your confirmed date. You are responsible for all your own equipment: tent, tables, chairs, display fixtures, lighting, and any power source you require.

TENT REQUIREMENT White or tan tents only. No exceptions. Colored, branded, or patterned tents NEED to be approved ahead of time by Disco Alfresco. IF YOU DONT APPROVE YOUR TENT it will be asked to break down on arrival. No refund will be issued for non-compliant tents.

POWER No power is available at the venue. Bring your own battery-powered lighting and equipment. Generators are permitted if QUIET and safely positioned within your assigned space. Please provide details for your genarator for approval. 

TENT WEIGHTS Required at all times. Wind conditions at Sunken Garden Theater are unpredictable. An unsecured tent is a safety hazard and grounds for immediate removal.

SETUP + BREAKDOWN Load-in begins at 5:00 PM. You must be fully set up and all vehicles clear of the venue by 7:00 PM. Gates open at 7:30 PM. Breakdown begins no earlier than 10:30 PM. All equipment and vehicles must be cleared by midnight. Late arrivals after 7:00 PM may forfeit their spot without refund.

CONDUCT Maintain a clean, welcoming, professional presence. You are responsible for all trash in and around your space -- bag it and place it in designated areas before you leave. Aggressive sales behavior or conduct inconsistent with DAF's community standards may result in removal without refund.

INSURANCE You are required to carry general liability insurance. DAF and SoundCream LLC's event insurance does not cover vendor property, products, equipment, or operations. You must provide proof of current general liability insurance through the Eventeny application portal before your first confirmed date. If you do not currently carry insurance, you may obtain a short-term vendor policy through Next Insurance (nextinsurance.com), EVCover insurance through this platform or a provider of your choice. No confirmation will be issued without proof of insurance on file.

PERMITS + TAXES You are responsible for holding a valid Texas Sales and Use Tax Permit and for collecting and remitting Texas state sales tax (8.25% in San Antonio) on all taxable sales. DAF is not responsible for your tax compliance.

CO-MARKETING DAF will tag your business before or around your confirmed date depending on promotional marketing schedule. You agree to share the DAF event announcement at least once per confirmed date and tag @disco_alfresco and @soundcreamairstream in all posts related to your appearance.

EXCLUSIVITY One vendor per product category per event. If your category is filled you will be waitlisted and contacted if a spot opens. If you work in tandem/partnership or other agreement with a same-category vendor, please provide details

CANCELLATION More than 14 days out: full refund. 7 to 14 days out: 50% refund. Fewer than 7 days: no refund. If DAF cancels due to weather or force majeure, your fee is refunded in full or applied to the rescheduled date at your choice.

LIABILITY You assume full responsibility for your equipment, products, and operations. You agree to hold harmless SoundCream LLC, Disco Alfresco, the Brackenridge Park Conservancy, and the City of San Antonio from any claims arising from your participation or operations at the event.

Questions: andres@discoalfresco.com | @disco_alfresco