All Other Vendor Application

*** You are welcome to apply to ANY AND ALL WEEKS in the schedule. We will only approve 1 week at a time, this means you will only be charged on a weekly basis pending approval.***

Welcome to the Disco Alfresco Family. 

We are so excited to bring you into our community!

This is a family friendly, community driven event. We encourgae our vendors and partners to follow Disco Alfresco's goal to unite and bring joy, to create a welcoming, positive and fun environment for all our community and to grow and spread the joy outwards. 

Our vendor map will show you your Booth location by Wednesday prior to your confirmed date. This is not a guarantee, we will assign booths first-come-first-served basis. All booths are next to the dancefloor and grass area, you will have a flat area to set up and it will be shaded starting around 7-7:30pm. 

Disco Alfresco is a movement to take nightlife into nature with one goal -TO UNITE AND UPLIFT. We transform green spaces into community discos where strangers become friends and bridges across communities are built. Everyone is welcome on the Disco Al fresco Dance Floor.

Browse through our applications and let us know if you have any questions.

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

We do request a white/tan or light colored tent. If you have a tent you want to use and is not a light color, please send pictures for approval. We prefer white/tan but will/can make exceptions, so please send pictures. 

By submitting this application you agree to the following terms. Submission does not guarantee a spot. DISCO ALFRESCO [DAF] reviews all applications and approves at its discretion. Your spot is confirmed only after approval and full payment through the Eventeny platform.

YOUR SPACE- Each vendor is assigned a 10x10 booth space. Spot selection is first-come, first-served upon approval. DAF provides nothing beyond the space itself. You are responsible for all your own equipment: tent, tables, chairs, display fixtures, lighting. If you require power please detail this ahead of time. We rather not use any generators and we have very limited power at the venue. 

TENT REQUIREMENT- White or tan tents. We do not approve tents of other colors without images, please send images of your full set-up for approval. Colored, branded, or patterned tents NEED to be approved ahead of time by Disco Alfresco. 

You are NOT required to have a tent if you dont need one. 

POWER- There is very limited power available at the venue. Bring your own battery-powered lighting and equipment.

We prfer NOT TO USE Generators! If you need power, please reach out and we can try to provide power for you (first come, first served basis) 

TENT WEIGHTS- Required at all times. An unsecured tent is a safety hazard and grounds for removal.

SETUP + BREAKDOWN- Load-in begins at 3:30 PM. You must be fully set up and all vehicles cleared from the venue by 6:30 PM. Gates open at 7:00 PM to the public. Breakdown begins no earlier than 10:30 PM.

EVENT TIMES-  THE EVENT IS OPEN TO THE PUBLIC 7PM TO 10:30PM. Please do not break down before 10:30pm. We have built a 30min 'exit' so that the public has time to shop and buy food prior to exiting the venue. We expect all vendors to stay operational until the end of the event (10:30pm). 

LATE ARRIVALS- Late arrivals after 6:30 PM may walk their booth/set-up by foot only. No vehicles will be allowed in the venue past 6:30pm. If you are late or no-show, you forfeit your spot without refund. If you are running late let us know ASAP and we will try to help if we can. 

CONDUCT- Maintain a clean, welcoming, professional presence. You are responsible for all trash in and around your space -- bag it and place it in designated areas before you leave (big dumpster on the way out). Aggressive sales behavior or conduct inconsistent with DAF's community standards may result in removal.

INSURANCE- You are responsible to carry your own general liability insurance. DAF and SoundCream LLC's event insurance does not cover vendor property, products, equipment, or operations. 

Please provide proof of current general liability insurance through the Eventeny application portal before your first confirmed date or send via email.

If you do not currently carry insurance, you may obtain a short-term vendor policy through Next Insurance (nextinsurance.com), EVCover insurance through this platform or a provider of your choice. 

If you choose not to carry insurance you are still allow to apply and vend with us, however you are responsible for any possible issues with your equiment, mercahndise, vehicles, etc. You agree to release DAF and SounCream of any liability or possible legal responsibility an insurance would cover. 

PERMITS+TAXES- You are responsible for holding a valid Texas Sales and Use Tax Permit and for collecting and remitting Texas state sales tax (8.25% in San Antonio) on all taxable sales. DAF is NOT responsible for your tax compliance.

CO-MARKETING- Disco Al Fresco will occasionally promote your business before, during or after your confirmed date depending on our own promotional marketing schedule. You agree to share the DAF event announcement at least once and tag @disco_alfresco and @soundcreamairstream in all posts related to your appearance. You are also welcome to create your own dedicated social media campaign, make sure you tag both accounts in all marketing please. 

EXCLUSIVITY- We try to have only two or three vendors per category per event. If your category is filled you will be scheduled for another date and contacted if a spot opens up. If you work in tandem/partnership or other agreement with a same-category vendor, please provide details for approval so we can plan ahead for this. 

CANCELLATION- We only approve on a week to week basis. Once you are approved we will not issue any refunds. You will get confirmation by the Monday evening leading to the event. If DAF cancels due to weather or force majeure, your fee will be applied to the rescheduled date for the same event.

LIABILITY- You assume full responsibility for your equipment, products, and operations. You agree to hold harmless SoundCream LLC, Disco Alfresco, the Brackenridge Park Conservancy, and the City of San Antonio from any claims arising from your participation or operations at the event.

Questions: andres@discoalfresco.com | @disco_alfresco | Andres (917) 526-1341