Standard Vendors & Experience Vendors (WestWorld) - October 10 & 11, 2026
About the application
Merchantile Market: Fall Fest is a curated indoor shopping experience taking place October 10–11, 2026 at WestWorld of Scottsdale.
Vendor participation is carefully curated to align with the venue, audience, and overall Fall Fest experience.
Applications are reviewed on a rolling basis and remain open until spaces are filled. A non-refundable $15 application fee is required for all applications.
Please review all information below before applying.
Please email contact@merchantilemarket.com if you have any questions.
EXPERIENCE VENDORS
Services such as tattoos, piercings, permanent jewelry, hat bars, and other interactive offerings fall under our Experience Vendor category.
Experience Vendor spaces are limited and highly curated, typically capped at 2 vendors per service type.
Experience Vendors receive premium placement opportunities and may purchase electricity.
Please note:
- 15' x 15' spaces only
- Booth sharing is not permitted
- Additional fees apply
Tattoo and piercing vendors will be required to provide licensing, certifications, and insurance upon approval.
About the event
Terms & Conditions
Food & Beverage Vendors — Invite Only
Food and beverage vendor participation at WestWorld is not managed through our standard application process. All food and beverage spots for this event are filled through a curated, invite-only selection due to venue-specific requirements at WestWorld of Scottsdale.
If you have an existing relationship with The Merchantile team and believe you’d be a strong fit, you’re welcome to reach out directly at contact@merchantilemarket.com.
While we cannot guarantee a response to every inquiry, all submissions are reviewed and considered for future opportunities.
Please do not submit a vendor application if you are a food or beverage vendor — it will not be reviewed for this event and you will not get a refund if you apply.
Baked Goods — Returning Vendors Only
Spaces in these categories are extremely limited for Fall Fest. At this time, we are only considering applications from vendors who have previously participated in a Merchantile Market event. If you have not vended with us before, please check back for future markets.
Prior participation is required to be considered, but does not guarantee a space — every market is curated fresh and selection will prioritize variety across product offerings. Once a category is full, applications for that category will close.
If you are a returning vendor and would like to be considered, you may submit an application below. A non-refundable $15 application fee is required at the time of submission and covers review only — it does not guarantee acceptance.
All Other Vendor Categories — Open Applications
The Merchantile Market: Fall Fest is an indoor, curated market experience and we’re actively seeking vendors across the following categories:
Accessories - Wearable goods and fashion accessories. Examples include handmade or curated hats, bags, belts, scarves, and sunglasses.
Apparel — Handmade, designed, or curated clothing and wearable fashion items.
Art & Prints — Original artwork and artist-created reproductions. Examples include paintings, drawings, photography, prints, illustrations, and artist merchandise.
Bath, Beauty & Wellness — Personal care and wellness products. Examples include soaps, skincare, body care, cosmetics, herbal products, and wellness goods.
Dogs & Pets - Products made for pets and pet owners. Examples include treats, accessories, apparel, toys, and pet-related goods.
Experiences & Services - Interactive, personalized, and service-based offerings. Examples include tattoos, piercings, permanent jewelry, hat bars, customization, and hands-on experiences (additional fee).
Home Decor - Decorative and functional goods for the home. Examples include wall art, wreaths, signs, trays, decorative accents, seasonal décor, and handcrafted home accessories.
Home Fragrance & Candles — Handcrafted fragrance products designed for the home and personal spaces. Examples include candles, wax melts, room sprays, linen sprays, fragrance oils, incense, reed diffusers, car diffusers, and perfume oils.
Jewelry — Handcrafted and curated jewelry of all styles and materials. Examples include rings, necklaces, earrings, bracelets, and statement pieces in fine, semi-fine, or artisan styles.
Kids & Family — Products designed for children and families. Examples include children's apparel, toys, nursery décor, baby accessories, and family-oriented gifts.
Plants & Florals — Live plants, dried botanicals, and floral goods. Examples include succulents, air plants, dried flower arrangements, wreaths, and seasonal floral décor.
Pottery & Ceramics - Handmade ceramic and clay creations. Examples include mugs, bowls, vases, planters, serving ware, and decorative ceramic pieces.
Specialty Foods — Packaged, shelf-stable food products intended for take-home purchase. Examples include honey, jams, jellies, hot sauces, pasta, jerky, spice blends, and artisan pantry goods. Items prepared or served on-site do not fall under this category.
Specialty Goods & Gifts — Unique, giftable goods that don't fit neatly into another category. Examples include stationery, greeting cards, books, leather goods, keychains, magnets, ornaments, and handcrafted novelty items.
Vintage - Curated vintage apparel and accessories that showcase timeless style and quality craftsmanship.
To be considered, your completed application must include:
- At least 2 photos of the products you plan to sell at the market
- At least 1 photo of your booth display
- Applications submitted without the required photos will not be considered.
- Meet the qualifications as outlined below:
- A well-maintained website or social media presence is preferred.
- Vendors offering quality products and/or quality services (family friendly).
- Direct selling companies are not currently being considered, including brands like Avon, Mary Kay, Pampered Chef, and Tupperware.
- The following items are strictly prohibited at the market:
- Pharmaceuticals, illegal drugs or drug paraphernalia, alcohol, firearms, ammunition, knives, swords, machetes, live animals, and any products containing profanity, nudity, or pornographic content.
- Department store overstock, liquidation items, returned or visibly damaged goods
- Counterfeit or trademark-infringing merchandise
- Items featuring explicit language, hate symbols, or vulgar content
- Politically charged products that express political affiliations, slogans, party-related statements or controversial items that may disrupt the inclusive nature of our market are also not allowed. - A limited selection of thoughtfully curated CBD and wellness-related products may be considered. All CBD-related items must comply with applicable laws and must be reviewed and approved in advance to ensure they align with the intentional, community-centered, and curated experience of our market. The Organizer reserves the right to decline any products that do not fit the overall mission, vendor mix, audience, or atmosphere of the event.
Vendor Terms & Conditions
By submitting an application and/or purchasing a vendor space at Merchantile Market, you (“Vendor”) acknowledge that you have read, understood, and agree to the following Terms & Conditions:
Vendor Space & Approval
- Approval of your application does not guarantee a vendor space.
- New Vendor Payment Process: During the application process, vendors will select their booth option and payment window. When approved, booth fees will be automatically processed within the payment timeframe selected during the application process.
- Vendors who select a later payment window should be aware that available spaces may sell out before their payment is processed.
- Please note that booth spaces are available on a first-come, first-served basis and are only secured after payment has been successfully processed.
- Electricity is not available for standard vendor spaces. Power is reserved exclusively for approved Experience Vendors and Food & Beverage Vendors. Personal generators are not permitted inside WestWorld.
- All application and vendor fees are non-refundable, non-transferable, and not eligible for future market credits unless otherwise stated.
Weather Policy
Merchantile Market operates rain or shine. This specific market is at an indoor venue. In the event the market is canceled or postponed by organizers, vendors may either attend the rescheduled date or receive a credit toward a future market. Refunds will not be issued.
Load-In & Setup
Market Hours:
Saturday, October 10: 10:00 AM – 5:00 PM
Sunday, October 11: 10:00 AM – 4:00 PM
Vendor load-in will take place on Friday, October 9, between 3:00 PM and 8:00 PM.
Vendors will be assigned a specific arrival window, and detailed load-in instructions will be provided prior to the event.
Booth Assignment & Setup Requirements
- Booth fees range from $400–$500, with optional upgrades available for an additional cost.
- Most spaces are 15' x 15 with a limited number of 10' x 10' spaces available for vendors with a smaller setup (single table or compact display).
- Canopies and tents are not permitted inside the venue.
- Vendors may use side walls up to 6 feet tall to define their space.
- All vendors will have 8-foot tall white draping along the back of their space, provided as part of the market setup. There is no physical division between neighboring vendor spaces beyond the back drape.
- Additional details on booth setup and display requirements are outlined in the Vendor Agreement.
- Booth locations are assigned by Merchantile Market unless a reserved booth placement upgrade is purchased.
Booth Sharing
- Vendors who wish to share a booth must each submit their own application and both must be approved.
- Shared spaces are available for 15’ x 15’ spaces only. 10’ x 10’ spaces are not eligible for sharing.
- Both vendors sharing a space must be approved for the event prior to confirming a shared arrangement.
- Vendors must notify the Organizer in advance of any approved booth-sharing arrangements.
Vendor Conduct & Compliance
- Vendors must participate in both days of the market. Single day participation is not permitted.
- Vendors approved for the event will be required to add the City of Scottsdale to their Arizona TPT license prior to the market.
- Vendor approval is based on the products submitted in your application. Any changes to approved product offerings must receive prior approval.
- Failure to receive prior approval may result in adjustments to your booth space or participation status.
- Vendors are asked to post or repost the official event graphic on your Instagram and Facebook stories at least once a week, starting the day you receive it.
- Vendors who pack up or leave before the official market closing time will be charged a $50 early breakdown fee and may affect eligibility for future markets.
- Vendors who fail to notify organizers of their absence will be charged a $50 no-show fee and may affect eligibility for future markets.
Prices
| Application fees | $15.00 (+ tax and fees) | Non-refundable | The $15 application fee per market is non-refundable and non-transferable (no exceptions). Purchase the non-refundable application fee only if you qualify as a vendor (see qualifications). This fee covers application review only and does not guarantee acceptance. |
| Experience Vendor 15 x 15 space | $650.00 (+ tax and fees) | Non-refundable | Tattoo and Piercing vendors will be required to provide licensing, certifications, and insurance upon approval. Payment & Space Availability - Vendors must participate in both days of the market. Single day participation is not permitted. - Approval does not guarantee booth space. - If approved, vendors would automatically be charged the full amount between July 15 - 29 OR August 5-19 (depending on your selection and availability). -Spaces are available on a first-come, first-served basis and are only confirmed once payment has been successfully processed and received. - Vendors who choose a later payment date acknowledge that available spaces may sell out before their payment is processed. -Space availability may change between the time of approval and payment processing. - All vendor fees are non-refundable and non-transferable, regardless of circumstance. Booth Space & Setup - Experience Vendors will be assigned a 15' x 15' space in a prime location. - Experience Vendors must provide their own setup including displays, tables & chairs (canopy/tents not permitted inside venue). - All displays, signage, and merchandise must remain fully within the assigned booth space. Items extending beyond booth boundaries must be corrected immediately upon request. Electricity - Experience Vendors may purchase electricity for their booth setup (must be confirmed in advance prior to the start of the market) |
| Experience Vendor - Electricity Required | $50.00 (+ tax and fees) | Non-refundable | Electricity option is for Experience Vendors only. |
| 15 x 15 Booth | $500.00 (+ tax and fees) | Non-refundable | Payment & Space Availability - Vendors must participate in both days of the market. Single day participation is not permitted. - Approval does not guarantee booth space. - If approved, vendors would automatically be charged the full amount between July 15 - 29 OR August 5-19 (depending on your selection and availability). -Spaces are available on a first-come, first-served basis and are only confirmed once payment has been successfully processed and received. - Vendors who choose a later payment date acknowledge that available spaces may sell out before their payment is processed. -Space availability may change between the time of approval and payment processing. - All vendor fees are non-refundable and non-transferable, regardless of circumstance. Booth Space & Setup - Vendors will be assigned a 15' x 15' space. If you need additional space, you may purchase a maximum of 1 additional 15' x 15' space. - Vendors must provide their own setup including tables & chairs (canopy/tents not permitted inside venue). - All displays, signage, and merchandise must remain fully within the assigned booth space. Items extending beyond booth boundaries must be corrected immediately upon request. - No electricity or generators allowed. |
| 10 x 10 Booth (NOT Applicable to Apparel Vendors) | $400.00 (+ tax and fees) | Non-refundable | IMPORTANT: Please note that the 10' x 10' vendor spaces are for smaller setups only (single table or compact display). if your setup is larger, please select a 15'x15' space. In addition, booth sharing is not permitted in 10' x 10' spaces Payment & Space Availability - Vendors must participate in both days of the market. Single day participation is not permitted. - There will be a limited number of 10 x 10 spaces available - Approval does not guarantee booth space. - If approved, vendors would automatically be charged the full amount between July 15 - 29 OR August 5-19 (depending on your selection and availability). -Spaces are available on a first-come, first-served basis and are only confirmed once payment has been successfully processed and received. - Vendors who choose a later payment date acknowledge that available spaces may sell out before their payment is processed. -Space availability may change between the time of approval and payment processing. - All vendor fees are non-refundable and non-transferable, regardless of circumstance. Booth Space & Setup - Vendors will be assigned a 10' x 10' space. - Vendors must provide their own setup including tables & chairs (canopy/tents not permitted inside venue). - All displays, signage, and merchandise must remain fully within the assigned booth space. Items extending beyond booth boundaries must be corrected immediately upon request. - No electricity or generators allowed. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website
- Logo (Optional)
Additional information
- Please provide your social media accounts ie. Instagram
- Please provide your TPT License Number
- Have you ever sold at an outdoor market or pop-up event?
- What categories best describe your business? Please select 1 main category the best describes your products
- What categories best describe your business? Please select 1 sub category the best describes your products
- If you select Baked Goods OR Specialty Foods as your Main OR Sub category, please include the type of Permit and the Maricopa Permit Number.
- Describe the items/products you intend to sell at the market.
- Would you like to participate as an Experience Vendor at our market?
- Experience Vendor Applicants: Please provide the name of your experience, a description of what attendees can expect, and photos or links showcasing the experience you plan to offer at the market.
- Experience Vendor Applicants, will you require electricity at your booth?
- If approved, when would you like us to charge the vendor fees in full? (Please select one option below.)
- Please upload pictures and video content that we can use as promotional materials for the market.
- Vendor Acknowledgement.
Picture requirements
- Minimum pictures required: 2
