Food Vendor Application

Witch’s Walk Night Market is a curated outdoor night market featuring local artists, makers, vintage curators, and food vendors.

This event is designed to highlight small businesses, handmade goods, and creative vendors in a high-traffic, community-focused setting. We bring together a mix of retail vendors, food vendors, and local organizations to create a visually engaging and intentional market experience.

All vendors are selected through an application process to maintain a balanced and high-quality market. We prioritize originality, presentation, and alignment with the overall atmosphere of Witch’s Walk.

If you’re a local vendor, artist, or small business looking for a night market in Winston-Salem, we’d love to review your application.

Apply to be considered.

Witch’s Walk Night Market

Vendor Terms, Conditions, and Rules

By submitting an application and participating in Witch’s Walk Night Market, you agree to the following:

1. Application + Acceptance

* Submission of an application does not guarantee acceptance.
* Vendors are selected to ensure a balanced, intentional, and cohesive market.
* If accepted, you will receive confirmation from the event coordinators.
* Your space is not secured until acceptance is confirmed.

2. Application Fees

An application fee is required at the time of submission:

* Retail Vendors: $30
* Food Vendors: $50
* Non-Profit Vendors: $20
* If your application is approved, this fee will be applied as your vendor fee.
* If your application is not approved, your fee will be refunded in full.

3. Food Vendor Revenue Share

* Food vendors agree to contribute 20% of total sales earned during the event.
* The $50 vendor fee will be applied toward this total payout.
* Remaining balance must be paid at the end of the event or within 24 hours, as directed by event coordinators.
* Vendors are expected to report sales honestly and accurately.
* Event coordinators reserve the right to request a sales summary if needed.

Failure to accurately report sales may result in removal and exclusion from future events.

4. Setup + Breakdown

* Setup time: 4:00 PM – 5:45 PM
* Event hours: until 10:00 PM
* Vendors must check in with event coordinators upon arrival before setting up
* Vendors must be fully set up before the event begins
* Vendors must remain set up for the full duration of the event
* No early breakdown is allowed

If you leave early, you may not be invited back.

5. Booth Requirements

* Vendors must bring their own tables, chairs, tents, lighting, and display materials
* All setups must fit within the assigned 10x10 space
* Booths must be clean, organized, and safe for public interaction
* Vendors are responsible for maintaining their space throughout the event
* Only food vendors may request access to power
* All other vendors must operate without access to a power supply

6. Parking + Load-In

* Vendors may bring vehicles into the vendor area for loading and unloading only
* All vehicles must be moved to designated parking areas before event start time
* Vendors must follow all parking instructions to ensure safety and access

7. Conduct + Expectations

* Vendors are expected to act professionally and respectfully toward guests, staff, and other vendors
* Disruptive, unsafe, or inappropriate behavior will not be tolerated
* Event coordinators reserve the right to remove any vendor at any time

8. Retail Vendor Guidelines

* Items sold must match what was described in your application
* No counterfeit or illegal goods
* No mass-produced or wholesale resale items without prior approval
* Vendors are expected to present their work in a cohesive and intentional way

9. Food Vendor Requirements

* Food vendors must comply with all local health and safety regulations
* Food vendors must have all required permits, a valid food service license, and liability insurance
* Proof of permits, license, and insurance must be provided upon request
* Vendors are responsible for safe food handling and cleanliness
* Any use of propane, generators, or open flame must be approved in advance

Failure to meet safety or legal requirements may result in removal from the event.

10. Product + Sales Restrictions

* Only approved items may be sold at your booth
* No food or drink may be sold unless you are an approved food vendor
* No illegal, prohibited, or unsafe items are allowed

11. Display + Presentation

* All signage, displays, and merchandise must remain within your assigned booth space
* Booths must be kept clean, organized, and visually presentable
* Event coordinators reserve the right to request removal of any items considered inappropriate or not aligned with event standards

12. Soliciting

* Vendors may only promote or sell within their assigned booth space
* No roaming sales, solicitation, or approaching guests outside of your booth

13. Safety + Restrictions

* No open flames or hazardous materials without prior approval
* No generators unless approved
* All equipment must be properly secured
* Vendors must follow all instructions from event staff and city officials

14. Weather Policy

* This is a rain-or-shine event
* Vendors are responsible for preparing for weather conditions
* No refunds will be issued due to weather

15. Booth Use + Restrictions

* No booth sharing unless prior written authorization is given
* No subletting, transferring, or reselling your booth space
* Approved vendors must be present and operating their own booth

16. Cancellation + Refund Policy

* Vendors may cancel for a 50% refund if done before October 1, 2026
* No refunds will be issued for cancellations after October 1, 2026
* No refunds will be issued for no-shows

17. Curation + Selection Discretion

Witch’s Walk Night Market is a curated event. Vendors are selected based on overall fit, including product type, quality, presentation, originality, and alignment with the event’s aesthetic and atmosphere.

Event coordinators reserve the right to:

* Accept or decline any application at their sole discretion
* Limit or exclude product categories to maintain balance
* Request adjustments to product offerings or booth presentation
* Revoke acceptance prior to or during the event if a vendor does not align with what was presented in their application or does not meet event standards

All selection decisions are final.

18. Vendor Responsibility

* All vendors are considered independent operators
* Vendors are responsible for all permits, licenses, insurance, taxes, and legal requirements related to their business
* Vendors are responsible for the security of their booth, products, and equipment at all times

19. Prohibited Activity

* No alcohol sales unless explicitly approved
* No illegal substances or activities
* Vendors asked to leave due to rule violations will forfeit all fees and may be prohibited from future events

20. Event Changes + Force Majeure

* Event coordinators are not responsible for cancellations or disruptions caused by weather, emergencies, or circumstances beyond control
* Vendors release event coordinators from any claims related to such disruptions

21. Liability Waiver

By participating, you agree that:

* You are fully responsible for your booth, products, equipment, and staff
* You assume all risks related to participation in the event
* You release the event coordinators, event partners, and the City of Winston-Salem from any liability for injury, loss, theft, or damage

22. Enforcement

* Failure to follow these terms may result in removal from the event without refund
* Vendors who violate rules may be denied participation in future events

23. Agreement

By submitting your application, you confirm that:

* All information provided is accurate
* You have read and agree to these terms
* You understand that failure to comply may result in removal