Vendor Application

Bay Area Events is excited to announce Boo Bash by the Bay, a large-scale family-friendly Halloween festival taking place on Saturday, October 24th, 2026 from 10AM–4PM at the iconic USS Alabama Battleship Memorial Park.

This exciting coastal Halloween celebration is expected to draw 3,000+ attendees from across Mobile, Baldwin County, and surrounding areas for a full day of Halloween fun, entertainment, shopping, food, and family activities along the bay.

EVENT FEATURES

• Live Music & Entertainment
• Performances Throughout the Day
• Trick-or-Treating
• Costume Contest
• Pumpkin Pie Eating Contest
• Foam Parties
• Pumpkin Decorating
• Face Painting
• Balloon Twisting
• Vendor Booth Decorating Contest
• Vendors & Shopping
• Food Trucks
• Family Photo Opportunities
• Family-Friendly Activities All Day
• And More

We are currently seeking boutiques, artists, makers, seasonal vendors, specialty foods, local businesses, nonprofits, and interactive booths to help create Mobile’s biggest Halloween event.

This event will receive extensive advertising and promotion through:

• Radio Advertising
• Print Advertising
• Paid Social Media Advertising
• Online Marketing Campaigns
• News & TV Features
• Signage & Community Promotions
• Email Marketing Campaigns
• Sponsor & Partner Promotions
• Local Event Calendars & More

Vendor spaces are limited and categories may be capped to help maintain variety throughout the event.

VENDOR INFORMATION

• Vendor applications are subject to approval
• Vendor fees are non-refundable
• Electricity is limited and not guaranteed
• Vendors are responsible for complying with all city, county, and state regulations
• Food vendors must provide all required permits/licenses
• Setup and load-in instructions will be emailed closer to the event date
• All vendors are required to participate in trick-or-treating by providing candy, small toys, trinkets, stickers, or other family-friendly giveaway items for attendees
• Vendors are highly encouraged to decorate their booths in Halloween or fall themes to help create an immersive festival experience

BEST DECORATED BOOTH COMPETITION

All vendors will automatically be entered into our Best Halloween Decorated Booth Competition. The winning booth will receive their vendor fee refunded and be featured on event social media pages.

Nonprofits are welcome to participate to be entered to win $100.

Please note: Applications and payments are only accepted through Eventeny. We will never request payment through Venmo, Cash App, or personal accounts.

We cannot wait to bring Halloween fun to the Gulf Coast at one of Alabama’s most iconic venues.

By submitting a vendor application for Blooms & Brews Spring Fest, the vendor agrees to the following terms and conditions set forth by Bay Area Events AL LLC.

1. Event Details

Event: Boo Bash by the Bay
Date: Saturday, October 24th, 2026
Time: 10:00 AM – 4:00 PM
Location: USS Alabama Battleship Memorial Park; 2703 Battleship Pkwy, Mobile, AL 36602

2. Vendor Acceptance

• This is a juried event.
• Bay Area Events AL LLC reserves the right to limit vendors within the same category to maintain a balanced event experience.
• Submission of an application does not guarantee acceptance or space until written confirmation is provided by Bay Area Events AL LLC.
• To allow our team adequate time to review applications, vendors are asked not to contact us regarding application status until they have checked their spam folders and it has been at least 2 weeks. 

3. Vendor Fees & Payment

• Vendor fees will be automatically charged upon approval of their vendor application.Applications will be reviewed on a rolling basis. Acceptance, waitlist placement, or denial notifications will be sent within 2 weeks of application submission. 
• Once a vendor is approved and accepted, all vendor fees are non-refundable, including cancellations due to weather, emergencies, illness, or no-shows.
• Vendor spaces are non-transferable without prior written approval from Bay Area Events AL LLC.
• Bay Area Events AL LLC will never request vendor payments via PayPal Friends & Family, Venmo, Zelle, or personal accounts.
• Vendor Fees:

10x10 Space:

          - Early Bird: $125 through July 15th, 2026

          - Regular: $150 through September 15th, 2026

          - Late: $175 after September 15th, 2026

Food Truck:

         - Early Bird: $50 through July 15th, 2026

         - Regular: $75 through September 15th, 2026

         - Late: $100 after September 15th, 2026

4. Setup, Breakdown & Space Use

• Vendors are responsible for providing their own tents, tables, chairs, displays, weights, lighting, and extension cords unless otherwise stated.
• Vendors must remain set up and operational for the full duration of the event and may not begin breakdown before 4:00 PM without approval from a Bay Area Events AL LLC representative.
• Vendors must stay within their assigned space and may not encroach on neighboring booths, fire lanes, or walkways.
• Early departure may result in exclusion from future events.

5. Electricity

• Electricity is not available at this location. 
• Generators may be used with written approval.

7. Food Regulatory Compliance

• Food vendors and food trucks must possess all required health department permits, licenses, and inspections. Current Mobile business license, health permit, and latest inspection must be remitted to Bay Area Events AL LLC to present to the USS Alabama Battleship Memorial Park at least two weeks prior to the event.
• All vendors are solely responsible for complying with all applicable federal, state, and local laws, including but not limited to:
• Sales tax collection with the City of Mobile tax remitted to Bay Area Events AL LLC via a city issued tax envelope at the conclusion of the event, and Mobile County and Alabama taxes remitted to those entities.
• Business licenses (Alabama and Mobile county business licenses are required by those entities; a City of Mobile business license is NOT required.
• Regulatory requirements applicable to their products or services

8. Liability & Insurance

• Vendors participate at their own risk.
• Bay Area Events AL LLC, USS Alabama Battleship Memorial Park, sponsors, staff, and volunteers are not responsible for lost, stolen, or damaged items.
• Vendors agree to indemnify and hold harmless Bay Area Events AL LLC, USS Alabama Battleship Memorial Park, and all associated parties from any claims, damages, or losses arising from vendor participation.
• Vendors are encouraged to carry their own general liability insurance. 

9. Weather Policy

• This is an outdoor, rain-or-shine event.
• No refunds will be issued due to weather conditions.
• In the event of severe weather deemed unsafe, Bay Area Events AL LLC reserves the right to delay, modify, or cancel the event in the interest of public safety.

10. Conduct & Professionalism

• Vendors must conduct themselves in a professional and respectful manner.
• Aggressive sales tactics, unsafe displays, or inappropriate behavior will not be tolerated.
• Bay Area Events AL LLC reserves the right to remove any vendor who violates these terms without refund.

11. Marketing & Media

• Vendors grant permission for Bay Area Events AL LLC to use photographs or videos taken during the event for promotional purposes.
• Vendors may not present themselves as event organizers or misrepresent their affiliation with the event. This includes, but is not limited to, creating a Facebook event page for this event.

12. Scam Awareness & Official Communication

• Bay Area Events AL LLC is the only official organizer of this event.
• Official communication will only come from Amanda Spann and Dina MacArthur or email addresses hello@bayareaevents.co, amanda@bayareaeventsal.com or bayareaeventsal@gmail.com.
• Vendors are encouraged to verify all communications prior to submitting payment.

13. Promotion

• Vendors are expected to actively share and promote this event through their own networks, including social media, email lists, and personal outreach, to help encourage attendance and support the overall success of the festival.

13. Agreement
 By submitting an application and/or payment, vendors acknowledge that they have read, understand, and agree to these Terms & Conditions in full.