Edible & Plant Exhibitor

An Edibles & Plant Exhibitor is a vendor who sells a combination of live plants and pre-packaged, ready-to-eat food items at a festival. These exhibitors offer items such as potted plants, herbs, or garden-related products alongside pre-prepared snacks like baked goods, packaged treats, or specialty food items.

THINGS YOU NEED TO KNOW

Event Details

Date & Time: Saturday, October 31, 2026 | 8:30 a.m. – 1:30 p.m.
Location: Flagler Drive (S. Clematis St. to Fern St.), Downtown West Palm Beach

 
Application & Fees

• A $20 non-refundable application fee is required at submission. This fee is in addition to exhibitor fees
• Submitting an application does not guarantee acceptance. All applications are reviewed and approved by the event committee. 
• Accepted exhibitors will receive a confirmation email and be charged applicable booth and rental fees. 
• No refunds will be issued for any fees. 
• Edible & Plant Exhibitor - $165 + tax (10x10 space), $330 + tax (10x20 space)
• Booth Fees do not include tent, table, chairs or weights
• 6.5% Florida sales tax applies to all fees.
   

Booth Information

• Standard booth size: 10’ x 10’ (must stay within assigned space). 
• Double booth: 10’ x 20’ (must be selected during registration). 
• Do not extend beyond your space or interfere with neighboring booths. 
• Special placement requests are not guaranteed and may include additional fees. 

Tent & Equipment

• Exhibitors must provide their own tent, tables, chairs, and weights unless renting a package. 
• Tent rental packages available: 
  10’ x 10’: $280 + tax (tent, 1 table, 2 chairs, weights) 
  10’ x 20’: $560 + tax (tent, 2 tables, 4 chairs, weights) 
• All tents must be properly secured with 40 lbs. per leg (no bungee cords). 
• Non-compliant setups will not be permitted to participate. 
• No electricity is provided 

Setup & Breakdown

• Load-in: Begins Saturday, October 31st, 5:00 am (assigned load-in time provided week before event). 
• Breakdown: At 1:30 p.m.; must be completed by 3:30 p.m. 
• Vehicles allowed on-site only when directed by staff. 
• Dollies/hand trucks are recommended. 
   

Metered Parking

• Available at: 
  • Banyan Street Garage, 200 Banyan Boulevard
  • City Center Garage, 400 Banyan Boulevard
  • Clematis Street Garage, 500 Banyan Boulevard
  • Evernia Street Garage, 333 Evernia Street
  • Sapodilla Garage, 645 Clematis Street
  • Metered street parking 
    ·       https://www.wpb.org/government/parking-administration/parking-locations

 
Event Policies

• Exhibitors must comply with all event rules and staff direction. 
• Event staff reserves the right to remove non-compliant exhibitors. 
• All exhibitors are responsible for their own items and security. 
• Booth staff should be familiar with all event guidelines. 
   

Insurance Requirement

All exhibitors must provide a Certificate of Liability Insurance ($1M / $2M coverage) listing:

• City of West Palm Beach and it’s commissioners, officers, employees and agents, 401 Clematis St., West Palm Beach, FL 33401 
• Discover The Palm Beaches, 2195 Southern Blvd., Ste 400, West Palm Beach FL 33406
• Palm Beach County Board of County Commissioners, 201 N. Olive Avenue, 12th Floor, West Palm Beach FL 33401
• Festival Management Group, Inc., 140 NE 1st Street, Delray Beach FL 33444

COPY AND PASTE ONE OF THE LINKS BELOW TO PURCHASE VENDOR LIABILITY INSURANCE: If you purchase through either of these links, the COI will be automatically sent to FMG - no further action is required on your part

• Veracity -  https://app.actinsurance.com/events/15193
• SRA Insurance - https://securevendorinsurance.com/DeanTW/ApplicantInformation?GroupEventKey=9fa52fe4b7bc

 
Communication/Text Alert System

• Provide cell numbers for all booth staff to receive text alerts (weather, event related updates, emergencies). 
• For questions: teamFMG@festivalmanagementgroup.com 
   

Additional Information

• Exhibitors are responsible for collecting and reporting sales tax. 
• Bring basic setup tools (tape, zip ties, scissors, stepstool, etc.). 
• No-shows (without notice by 7:00 a.m. event day) will forfeit their space. 
• Anyone with an outstanding balance will not be permitted to exhibit at the show. If determined that you have a balance due, you must pay cash upon check-in. 
• Please remove your vehicle from the event footprint before setting up your booth.

 
All dates, times, and details are subject to change. 

Directions:

I95 to Okeechobee Blvd. Head East to Flagler Drive, then make a left.  You must enter and load-in from the south (heading north) only!  Once unloaded, you will exit Datura Street and park. 

During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call Maria (Conchy) Cordero (Exhibitor Manager) at 561-376-3667 or email at TEAMFMG@festivalmanagementgroup.com. 

We look forward to another great show with you!

EXHIBITOR RULES, REGULATIONS & TERMS

LagoonFest reserves the right to accept or reject any exhibitor at its discretion. By submitting an application, you agree to the following terms:

Booth Use & Display

• Booths are non-transferable and must be operated by the approved exhibitor only. 
• No sharing or subletting of booth space is permitted. 
• Only approved products/services may be displayed or distributed. 
• All displays must remain within assigned booth space. 
• Booths must be clean, safe, and professionally presented at all times. 
• Boxes and storage items must be kept out of sight. 
   

Conduct & Event Participation

• Exhibitors must maintain professional and respectful conduct. 
• No soliciting or selling outside of your booth space. 
• Excessive noise, music, or disruptive behavior is prohibited. 
• Exhibitors must remain fully set up during event hours; early breakdown is not permitted. 
• LagoonFest reserves the right to remove any exhibitor, display, or activity deemed inappropriate. 
    

Safety & Compliance

• Tent weights are mandatory (minimum 40 lbs. per leg; no bungee cords). 
• Exhibits must comply with local fire and safety regulations. 
• Electricity is not provided; generators require prior approval. 
• Exhibitors are responsible for the security of their property. 
• Animals are not permitted unless part of an approved exhibit. 
   

Product & Sales Guidelines

• Exhibitors are responsible for collecting and reporting sales tax. 
• No food sales or distribution unless pre-approved. 
• If sampling is approved, liability insurance is required. 
• No single-use plastics (including Styrofoam, straws, cups, plates, utensils). 
• No medical marijuana vendors permitted. 
• NO ALCOHOL tastings or vendors are permitted.

Enforcement

• Event staff will monitor compliance throughout the event. 
• Violation of any rules may result in immediate removal without refund and possible exclusion from future events. 
   

Liability & Indemnification

• Exhibitors assume all risks related to participation. 
• Exhibitors agree to hold harmless the City of West Palm Beach, Festival Management Group, Inc., The Palm Beaches, Palm Beach Board of County Commissioners and all associated staff and partners from any claims, damages, or liabilities arising from participation. 
   

Agreement

• Submission of an application constitutes acknowledgment and acceptance of all rules, regulations, and event policies.