2027 Vendor Application

Game On Expo is celebrating our 12th anniversary, and we welcome a diverse range of vendors, from retro gaming, to modern pop culture, to art and collectibles. When applying, please note if you need hotel accommodations, electricity, wi-fi access, or any additional special requests. We strive for a fantastic vendor experience, and we can't wait to see what you bring to the expo floor! 

This application is limited to vendors, buy-sell, retail shops, and business owners selling video games, consoles, controllers, large publisher games, collectibles, toys, anime items, cosplay and cosplay accessories, "nerdy" items, and other endemic brands. Promoters, owners, and representatives of hotels, travel companies, home remodeling, window replacements, cleaning companies, chiropractors, cellular and mobile phone devices, and other non-endemic brands will be directed to the sponsorship application.

Game on Expo Terms and Conditions

Vendor applications are reviewed in the order they are received. Not all applications will be accepted. The decision of Game on Expo Management is final.

1. Payment is processed upon approval. Payment plans are available with an additional fee.

2. Vendor set-up times and event times are strictly enforced. Vendors must have all booth items ready each day by the time the event is open to the public. 

3. Vendors must be open and remain accessible to attendees during all hours of the Game On Expo vendor hall. Vendors must NOT begin moving displays until the event is completed at 5pm on Sunday January 17th, 2027.

4. Payments for Wi-Fi, electricity, additional tables and chairs are handled by third party companies. If you are interested in more information, please indicate on your application. 

5. At the conclusion of the Game On Expo, Vendor will properly remove all items, displays and other material from the booth, which includes proper trash disposal. If you are bringing special equipment or arcade machines, please talk to us in advance and we can make special accommodations for additional move out time or assistance. Vendors must be moved out no later than 11:00pm on Sunday March 17th, 2027

6. No food or drinks can be sold or given away by any Vendor without prior approval. If you plan to provide food/beverage samples or sales, please let us know. Failure to gain approval may result in removal from the event with no refund. 

7. No amplified music or microphones are permitted within the vendor hall or convention center. This is a disturbance to the neighboring vendors. 

8. Each booth attendant must have a visible vendor badge displayed. Each Vendor will be provided passes to the expo. Extra vendor badges can be purchased at a discounted rate. Vendor badges are allowed ONLY for those age 18 and up. Children are NOT permitted in the hall during setup.

9. Smoking is permitted in designated outside areas only. Consumption of alcohol is limited to alcohol purchased from the venue (if applicable) and only in designated areas. 

10. Maintain your vendor area immediately surrounding your space in a neat and reasonable manner free of garbage and debris. Failure to do so may subject Vendor to a fine or other appropriate sanction. 

11. Game On Expo is a family-friendly event. All inappropriate items including but not limited to profanity and lewd content (including products, images, or handmade items) must not be publicly visible in the vendor’s space. Failure to do so will result in Game On Expo asking to remove such items from your vendor space. A second warning will result in removal of your vendor space from the event without refund.

12. Space assignment is in the sole discretion of Game On management. Game On Expo will try its best to accommodate your request, but cannot make any guarantees. 

13. Vendor is solely responsible for paying any applicable state, local, and federal taxes, and for obtaining any required business licenses. 

14. Vendor agrees to abide by all local, state, and federal law. 

15. Vendor agrees to abide by all Phoenix Convention Center rules and regulations, a copy of which is available upon written request to the Game On Expo management.

16. Vendors will not hold Game On Expo responsible or liable for any breaches, losses, or damages to themselves or their property. 

17. No bootlegging/knockoffs, or AI art creations of any kind are allowed at Game On Expo. 

18. Only certain replica weapons are allowed per Phoenix Convention Center rules. If you are selling any type of weapon or replica, please notify the Game On Expo team for approval. 

19. If Game On Expo has to postpone the event due to a pandemic or force majeure, vendor spaces will be carried over to a later rescheduled Game On Expo event. 

20. Vendors are not allowed to resell or sublease their space to another vendor without any prior approval by Game On Expo.  

22. Vendors must be set up and be at the event during allocated vendor times.  Failure to not be set up on time will result in not being allowed back to sell at future Game On Expo events. Failure to arrive at the convention center prior to the start of the event each day will result in delayed entrance, as you will stand in line at security.

23. Your display must be contained within your allotted space and must not block the pass-through or aisles for any vendor or attendee. 

24. No refunds will be provided after December 1st, 2026. If you are unable to be at Game On Expo after this date, please contact the Game On team and you may request that your vendor space be carried over to Game On Expo 2028. Carryover is not guaranteed and is at the discretion of Game on Expo management. Carryover requests must be received by December 31, 2026.

25. Each space is provided with one table and two chairs. If you need extra tables or chairs, you can either bring them yourself or rent them from CSI either through pre-order or onsite.  If caught stealing any tables and chairs that are not yours, you will forfeit your vendor space and will be asked to leave without refund. 

26. Marketing similar events without prior approval will result in removal from the event. 

27. No marketing, solicitation, or outside sales is permitted outside your assigned vendor space without prior approval. 

28. All applications will be reviewed by the Game on Expo management. All decisions made by the Game on Expo management team are final.

Vendor Spaces

• Vendor spaces are limited to endemic brands.
• All items displayed must be family-friendly or properly disguised or hidden.
• All spaces include one table and two chairs. Prices do not include electricity, wi-fi, carpet, parking, or additional furnishings. Options for these items will be communicated to approved vendors prior to the event.
• Prices do not include transaction fees or sales taxes. 
  First space includes three vendor badges. Additional spaces come with two badges. Up to two additional badges may be purchased.
  All spaces include company listing on Game on Expo app.
• Bootlegged, non-licensed properties, AI books, and stolen items are not permitted.

Vendor premium corner - EXTREMELY LIMITED

Vendor corner

Vendor inline

Vendor corner and inline

Vendor islands

Table Sharing Policy

Table sharing is allowed with prior written approval only. A maximum of two (2) artists may share a table.  All participants must be pre-approved by the Game On Expo staff and MUST complete their own application. Unauthorized sharing or subletting is prohibited and may result in forfeiture of your space without a refund. 

Each party must remain within their allotted space.

Reselling any vendor space to other vendors is strictly prohibited.  The Game On Expo staff can assist you in finding another vendor to purchase your vendor space if you are unable to attend.  

Chargebacks

Any chargeback or payment reversal initiated by a vendor who has checked in on-site will result in automatic cancellation of the vendor’s space without refund. Vendors who initiate chargebacks may also be prohibited from vending at future events. Chargebacks are treated as a breach of this agreement.