Food Vendor
About the application
This application is for food vendors/food trucks only. Food/drink vendors include those selling entrées/meals, snack foods, desserts, and/or nonalcoholic beverages. This does not include canned, baked, and/or packaged goods. If you are selling any of the above, please complete the artisan vendor application.
Our goal is to bring local vendors to the forefront to provide a unique community-oriented experience by ensuring variety. Special consideration will be given to vendors with German or holiday themed offerings.
Submission of an application does not guarantee participation at the events. Vendor space is limited.
This will be the 3rd year this event has been held. There were 2,600 attendees in 2024, 3,800 in 2025, and is expected to increase in 2026. Approximately 8 - 10 food vendors will be approved for this event. Please ensure you have the capacity to serve this volume of attendees.
Applications will be reviewed, and applicants will be notified about their status within one week of the submission deadline.
PLEASE NOTE: A food truck alleyway is expected to open on Airline Street. To avoid duplicative vendors with the food truck alley, applications for the following will not be accepted: Jamaican and BBQ.
For any questions regarding this application, please email sgilbert@cityofbelmont.org
About the event
Terms & Conditions
The Downtown Belmont Development Association (DBDA) reserves the right to approve or deny vendor applications at their discretion. The DBDA may close applications to certain vendor types when the allotted number of vendor spaces are filled. Vendors will receive a receipt of approval and payment confirming they have been approved to attend the event as a vendor.
EVENT GUIDELINES:
- Vendor selections will be made on the basis of your provided menu and availability
- All vendors are highly encouraged to decorate their booth to suit the holidays and/or German theme of the event.The public will vote for their favorite decorated booth. The winning business will have a free space at next year's event
- Participation for any event is not confirmed until payment is received
- Set-up must be complete 30 minutes prior to the start of the event
- Trucks must be open for sales and service for the duration of the event (no early departures allowed)
- Trucks should be self-contained for water, electricity, lighting, etc. Electrical access will NOT be provided
- "Whisper-quiet" generators such as the Honda EUi Series inverter models or equivalent are REQUIRED. Vendors will be asked to turn off any excessively loud generators that are determined to interfere with music/performances or overall enjoy-ability of the event. No generators emitting excessive fumes will be allowed.
- All food items must be stored appropriately inside truck
- Grease or other contaminants must be disposed of properly. Dumping the items on the ground may result in being banned from future events.
- Vendors must remove all trash from their booth area
- All applicable vendors must complete the "Temporary Food Event Vendor Application" and send to the Gaston County Environmental Health Department if approved
- Vendors may be inspected at any time by the Environmental Health Department or Fire Marshal to ensure compliance
- Vendor fees will not be returned to any vendor found not to be in compliance and/or asked to discontinue sales
- Refunds will only be issued if you notify the event coordinator of your inability to attend and your spot is able to be filled by a comparable vendor NO LATER THAN FRIDAY, NOVEMBER 20TH. If your spot cannot be filled, no refund will be issued.
Prices
| Food Vendor Booth Fee | $100.00 | Non-refundable | |
| Application fees | $10.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website
- Logo (Optional)
Additional information
- Please list any social media accounts for your business/organization.
- Will you be using a truck, trailer, or tent?
- What are the dimensions (in feet) of your truck/trailer/tent?
- Will you be using a generator?
- If yes, what is the make and model of your generator?
- I also acknowledge that I understand and agree to abide by the quiet generator requirements as listed in the description of questions 13 and 14 on this application
- Provide a short description of your menu items.
- Are you selling any German or holiday themed foods and/or drinks? If so please describe.
- A non-refundable fee of $10 is required to submit your application. A booth fee of $100 will be applied upon approval. Booth fee refunds for vendor cancellations will only be issued if the following conditions are met: a comparable vendor is secured to fill the spot, and the cancellation notice is submitted at least 3 weeks prior to the event date.
- I acknowledge and agree that as a food vendor, I am solely responsible for ensuring my compliance with all applicable federal, state, and local regulations, including but not limited to health and safety standards, licensing requirements, and any other relevant laws governing food preparation and sales.
- I have read, understand, and agree to the terms and conditions.
Picture requirements
- Minimum pictures required: 2
