Sponsor Vendor Application (Small/Large Businesses, Brick & Mortar, Services, Marketing, Lead Gen)

Sign up to become an official Event Sponsor Vendor of the ORLANDO FIRE AND FLAVOR FESTIVAL! Find the different Sponsorship Packages below, under "Related Files". This TWO-DAY, Family-Friendly Event will feature a unique and diverse Hot Sauce and Spicy Foods Themed Food Festival (~35 Restaurants/Food Trucks), a Large Vendor Craft Fair/Marketplace with Sponsors, Artists, Crafters, Small Businesses etc., Concerts featuring several bands, Alcohol/Non-Alcoholic Beverage Bars, a Kids Zone/Game Area, Spicy Foods Themed Contests and More! Your business will benefit from the marketing exposure to hundreds of thousands of people leading up to the Event, as well as in-person weekend exposure to the 7,000-10,000+ people in attendance! Review the different Sponsorship Tiers in the "Related Files" section on the main page of the application.  You can select your Sponsorship Tier when you submit your application.  Email us at Vendors@BattleBrosEvents.com if you have any questions.

Primary Setup Day is Friday, October 9th, 2026

Option to setup on Saturday morning before 9AM.

All Vendors must be on-site Sunday morning by 8:30AM, and the event starts at 10am Sunday.

Saturday Event Hours: 12PM - 9PM

Sunday Event Hours: 10AM - 6PM 

**Vendors who sell out/run out of product early must have the ability to restock.  If sold out, vendors are not permitted to take down their booth and leave the event until after the conclusion of the event.

1. Vendors will be given access to the Location no less than 24 hours before the Start Time to set up their station and prepare anything else necessary to vend at the Location. Vendor agrees to arrive no later than 3 hours before the event to set up. - Time to be dictated by the Fire Inspector at a later date. Typically all vendors must be fully set up by 9:00am.
2. Vehicles will not be permitted to enter the event space after 9AM on Saturday, the morning of the event. 
3. Vehicles will not be permitted to enter the event space after 8AM on Sunday, the morning of the event. 
4. Host will secure lighting for the Marketplace area. Vendors are responsible for providing their own lighting within their booth if desired.
5. Vendors are responsible for providing their set up, including Tent, Tables, Signage, Power (if needed), and tent weights.
6. This Venue does not allow Staking into the ground, however, small thin stakes are acceptable, Feather Flag Stakes and large spikes are not permitted.
7. All Tents must have sufficient weights on ALL 4 Legs, typically a minimum of 40lbs per leg is required.
8. Vendors will not be permitted to sell nor provide any beverages to attendees unless agreed in writing by the Host prior to the event.
9. This Venue does not provide power, each vendor will be required to bring their own power source (if needed) for their equipment.  We strongly suggest using battery powered options instead of a gas generator if needed.
10. Vendors must disclose to the host at least 30 days prior to the date of the event, if the vendor is bringing a gas generator.
11. Vendors will be required to stop sales at the conclusion of the first day of the event at 9:00pm.
12. Vendors will be required to stop sales as the conclusion of the second day of the event at 6:00pm.
13. Vendor agrees to hold the Host free from any damages or claims that may develop in connection with participating in the above-mentioned Event.
14. This is a “Rain or Shine” event, meaning refunds will not be issued if the vendor decides they are not going to attend due to weather.
    Host will secure overnight security for the event space Friday and Saturday night, however, host will not be held responsible for damage/theft of items left overnight.
15. Vendors agree to clean up their spot after the event, leaving the area the way they found it upon setting up.
16. Host will provide Full Set Up details, required set up times, vendor spot number, site plan map, vendor parking instructions etc. roughly 2 weeks before the date of the event.
17. Vendors understand that the Vendor Fee is non-refundable, and if accepted into the event, if vendor withdraws for any reason refunds will not be provided.
18. **If a vendor sells out and takes down their tent/leaves event early, they may be subjected to a $200 penelty.  **In case of emergency or unique circumstance, vendors must inform a Battle Bros Events team member if leaving early.